HomeMy WebLinkAbout1998-04-28 - AGENDA REPORTS - TRAFSIG WHITE CYN RD (2)CITY OF SANTA CI ARITA
AGENDA REPORT
CONSENT CALENDAR
DATE: April 28, 1998
City Manager Approval:
Item to be presented by:
SUBJECT: INSTALLATION OF TRAFFIC SIGNAL AND INTERCONNECT AT
WHITES CANYON ROAD AT STEINWAY STREET, AND TRAFFIC
SIGNAL AT BOUQUET CANYON ROAD AT CENTRAL PARK
ENTRANCE (PROJECT NOS. C0012 AND C4001) - PROJECT AWARD
DEPARTMENT: Transportation & Engineering Services
RECOMMENDED ACTION
City Council award contract to Paul Gardner Corporation for an amount of $191,539.00 and
authorize a 15% contingency expenditure ($28,731.00), for a total amount of $220,270.00.
The funds have been budgeted in FY 1997/98 in Account Nos. C0012052 and C4001455.
Authorize the City Manager or designee to execute and sign all documents, subject to City
Attorney approval.
BACKGROUND
At the regular January 13, 1998 City Council meeting, Council approved the plans,
specifications, and estimate (PS&E) and authorized staff to advertise for bid for the subject
project (Project Nos. C0012 and C4001). The two.signalization projects were combine& as
one project.
On April 15, 1998, the City Clerk received five bids. The following is the summary of the
bid results:
Companv Address
1. Paul Gardner Corp. 901 S. Sultana Avenue, Ontario, CA 91761
2. T.D.S. 2899 Agoura Road, #171, Westlake, CA 91361
3. Fischbach & Moore 2121 Orange Street, Alhambra, CA 91802
4. Taft Electric Co. 1694.Eastman Avenue, Ventura, CA 93003
5. Comet Electric 7760 Deering Avenue, Canoga Park, CA 91304
APPROVED
Bid Amount
$191,539.00
$205,480.50
$206,164.75
$229,999.60
$232,747.50
INSTALLATION OF TRAFFIC SIGNAL AND INTERCONNECT
April 28, 1998 — Page 2
Staff recommends that the project be awarded to the lowest bidder, Paul Gardner
Corporation of Ontario, California. Paul Gardner Corporation possesses a State Contractors
License and is in good standing with the State Contractor's License Board. This contractor
has performed similar work for the City and other agencies. The references indicated that
this contractor has done work to their satisfaction. The bid of $191,539.00 was reviewed for
accuracy and conformance to the contract documents.
A minor irregularity in the proposal of the lowest bidder has been noted. The third low
bidder has challenged the lowest bid based on the minor irregularity. All bidders completed
the components of the bid schedules; however, the lowest bidder failed to add/sum up Bid
Schedules A and B due to omission. Council should find that the lowest bidder has
completed all the unit costs and extended amount for both bid schedules, and should waive
the minor irregularity and award the contract to the lowest bidder.
ALTERNATIVE ACTIONS
Other action as determined by the City Council.
FISCAL IMPACT
The contract award is $191,539.00, plus 15% contingency ($28,731.00), for a total amount of
$220,270.00. Funds for the installation of the traffic signal and interconnect for Whites
Canyon Road/Steinway Street and the traffic signal for Bouquet Canyon Road/Central Park
Entrance has been budgeted in FY 1997/98. The following are the account numbers:
Account Number
C0012052 (Whites Canyon Road/Steinway Street)
C4001455 (Bouquet Canyon Road/Central
Park Entrance)
Funding Source Amount
PFA Fund $220,000.00
Developer Fee Fund $140,000.00
Exhibit "A" - Whites Canyon Road/Steinway Street Map
Exhibit "B" - Bouquet Canyon Road/Central Park Entrance Map
Exhibit "C" — Copy of Letter of Protest
MS:lkl
council\eigcom4doc
Im,
io
z
V
M
0
a
z �
AVE r
REEK AVE
b syi Hq yC
AUDREY CT
�\ Md OR�BRD
AVE f
DSd )�
NI z 3Av 3-)'4C) a�
LAKEHURST p m
F1 AVE D py
F MEADD
S a 03v,
�rL4415 I
z g
4Y
LN �0 S �o 'lShBDRO
i T ppK,fLG R
DI
o
GLA SSER
AVE i
9° AVE
0
p0�LACDUB
N�WSl0 pa?
o'"
0
o pNt
n =
s I
r
fi
c
)FFrn
c
0
z
(ii
go 4R o
�—
g J —
��S x r N
� rr
r
� d r
D
mn_=;:.
H>
Z z 'cl
A F
:0
Z r
A
04-15-1996 10:52AM FROM FISCHBACH 8 Moore TrafSys TO 16052590125
Fischbach and CITY OF SANTA CLARITA
Moore Traffic Group
A Fischbach Company
Ma ! 5 3 45 PN `98
RECEIYED
April 15, 1998 CITY CLERKS OFFICE
City of Santa Clarita - City Hall
23920 W, Valencia Blvd.
3rd Floor Suite 301
Santa Clarita, Calif. 91355
Attention: vis. Sharon L. Dawson - City Clerk
Subject: Traffic Signal Installation - White Canyon at Steinway, Bouquet Canyon
at City Park. (COO 12C400 1) -Letter of Protest
Dear vis. Dawson,
In reference to the above project, we hereby file a protest against the apparent Iow bidder
"Paul Gardner". This Contractors bid should be considered "Non -Responsive", in that
they did not include the major summary sheets C2 and C5.
This resulted in the City openly having to manipulate numbers to ascertain what was bid.
It is not compliant with the Specification and bid package that all other contractors were
obligated to submit..
If you have any further questions please feel free to call.
Very truly yours,
and Moore Electric, LLC
LA Traffic Group
EX���1S G
2121 Orange Screet - Alhambra, CA 91802. 818 457.2032
C).Alft Cnnnaairtv wua lawida