HomeMy WebLinkAbout1998-11-10 - AGENDA REPORTS - WEST NEWHALL IMPROV (2)CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
DATE: November 10, 1998
City Manager Approval:
Item to be presented b]
SUBJECT: WEST NEWHALL IMPROVEMENTS, PHASE 2, PROJECT NO. 52034
PROJECT ACCEPTANCE - CHANGE ORDER TO CONTRACT FOR
KORVE ENGINEERING
DEPARTMENT: Transportation and Engineering Services
RECOMMENDED ACTION
City Council accept the work performed by Padilla Paving Company on the West Newhall
Improvements Project, Phase 2, Project No. 52034. Direct the City Clerk to file the attached
Notice of Completion. Direct staff to release the five percent retention 35 days after the Notice
of Completion is recorded, provided no stop notices, as provided by law, have been filed.
City Council approve and authorize the City Manager to execute a change order for the West
Newhall Improvements, Phase 108, Project No. 52041, to Korve Engineering in the amount of
$87,000.00 and authorize a 15 percent contingency to design the improvements for all the
remaining streets in the entire West Newhall project area.
BACKGROUND
On June 10, 1997, Council awarded a contract to Padilla Paving Company for the construction
of this project. The project was completed to the satisfaction of the City Engineer on
August 12, 1998. The project was completed within budget.
Phase 2 of the West Newhall Improvements Project included installing curb and gutters,
sidewalks, and reconstructing streets in the area. The limits of Phase 2 included Walnut Street
from Lyons Avenue to 14th Street, and 11th Street and 13th Street from Newhall Avenue to
Walnut Street (see Project Location Map, Exhibit "A").
Currently, staff is working on the next phase of the West Newhall Improvements Project. For
clarification purposes, the old phasing names have been changed to reflect the impact of
acquiring the Section 108 loan. Phases 1 and 2 are complete. Phase 3 is scheduled'for bid
shortly. The old Phase 4 and 5 project title will no longer be used. The final phase will now be
entitled "Phase 108," and is funded by a CDBG Section 108 loan in the amount of
$2,300,000.00.
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WEST NEWHALL IMPROVEMENTS, PHASE 2, PROJECT NO. S2034
PROJECT ACCEPTANCE
November 10, 1998 — Page 3
At the September 22, 1998 meeting, the City Council awarded a contract to Korve Engineering
to provide engineering design services for Phase 108. The streets to be designed under this
contract are as follows (see Project Location Map, Exhibit "A," "Phase 108"):
• Walnut Street and Chestnut Street from 15th Street to 16th Street
• ` 16th Street from Newhall Avenue to east of Walnut Street
• 14th Street from Newhall Avenue to San Fernando Road
• 11th Street and 12th Street from Walnut Street to San Fernando Road
The following are the remaining streets in the West Newhall area not originally scheduled for
inclusion the Phase 108 project (see Project Location Map, Exhibit "A," "Remaining Streets"):
• Chestnut Street from 11th Street to Lyons Avenue
• Chestnut Street from 13th Street to 14th Street
• Spruce Street from 11th Street to 14th Street
• > 13th Place and 13th Street from Walnut Street to Spruce Street
After review of the project budget and savings realized from related 'projects, staff has
determined that the current Section 108 loan provides not only sufficient funding to design and
construct the current limits, but also allows for the design of the remaining streets listed above.
To take advantage of the funds presently available in the loan and to shorten total work
completion time, staff has obtained a proposal from Korve Engineering to include the design
of the remaining streets in Phase 108. The proposed cost is $87,514.00.00. Staff is optimistic
that experience gained on past projects and due diligence paid to this project will result in a
significant reduction in future project costs. .
Including the design for the remaining streets now will expedite' the installation of
improvements for the entire West Newhall area. The construction of the current limits of
Phase 108 is scheduled to begin in July 1999. With the design of the remaining streets in hand,
the current limits of Phase 108 can be extended to include as many of the remaining streets as
possible. The expanded limits will be evaluated as the design proceeds and cost figures become
clearer.
ALTERNATIVE ACTIONS
The City Council can modify or reject the change order to Korve Engineering and proceed with
Phase 108 as planned.
FISCAL IMPACT
The total budget for Phase 2 was $741,950.00, and the total cost was $688,313.00.
Phase 108 is funded by a CDBG Section 108 loan in the amount of $2,300,000.00. The cost for
the design and construction of the current limits of Phase 108 is $1,388,456.00. The cost for the
design of the remaining streets is $87,514.00. Sufficient funds have been budgeted in Fiscal
Year 1998/99 in Project Account No. 52041104.
WEST NEWHALL IMPROVEMENTS, PHASE 2, PROJECT NO. S20341.
PROJECT ACCEPTANCE
November 10, 1998 — Page 4
ATTACHMENTS
Notice of Completion of Public Improvement and Work
Exhibit "A" — Project Location Map
ENG-CIVAWNEW HAMACCEFEDOC
RECORDING REQUESTED BY:
City of Santa Clarita
Transportation & Engineering Services Department
WHEN RECORDED MAIL TO:
Sharon L. Dawson, CMC, City Clerk
City of Santa Clarita
23920 Valencia Boulevard, Suite 301
Santa Clarita, CA 91355-2196
RECORDING FEES EXEMPTED
G.C. • 6103 and 27383
NOTICE IS HEREBY GIVEN:
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Space Above This Line For Recorder's Use
NOTICE OF COMPLETION
1. The City of Santa Clarita, a municipal corporation, is the owner in fee, except for the
right -of --way upon which it has been constructed, of a certain public improvement known
as WEST NEWHALL IMPROVEMENTS, PHASE 2, PROJECT NO. S2034.
2. The City's address is 23920 Valencia Boulevard, Suite 300, Santa Clarita,
California 91355-2196.
3. The general location of said public improvement is: Walnut Street from Lyons Avenue to
14th Street, and 11th Street and 13th Street from Newhall Avenue to Walnut Street.
4. On June 10, 1997, a contract to construct said public improvement was awarded to
Padilla Paving Company, 17235 Sierra Highway, Santa Clarita, CA 91350.
5. Work under said contract was completed on August 12, 1998 to ,the satisfaction of the
City Engineer, and was accepted by the City on November 10, 1998.
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF SANTA CLARITA )
I have read the foregoing Notice of Completion and know its contents.' I am the City Clerk of
the City of Santa Clarita and am authorized to make this verification for and on its behalf, and
I make this verification for that reason. I am informed and believe and on that ground allege
that the matters stated in the foregoing document are true. I declare under penalty of perjury
under the laws of the State of California that the foregoing is true and correct.
Sharon L. Dawson, CMC, City Clerk Date
City of Santa Clarita
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Exhibit "A"
"Remaining Streets" to be completed
"Phase 108" project limits -Construction
• • • • • • • • • • scheduled to begin in July 1999
............•••••• Completed (Phase I and Phase 2)
North
Phase 3 project limits - Construction
scheduled to begin in January 1999