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HomeMy WebLinkAbout1998-01-13 - AGENDAS - REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING January 13,1998 6:30 p.m. City Council Chambers 23920 Valencia Blvd. 1st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY - No New Business REDEVELOPMENT AGENCY - No New Business City Clerk Announcement During the Public Participation portion of the meeting; each person wishing to speak should prepare a three (3) minute presentation. Public Participation speaker's slips must be submitted to the City Clerk. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk before the item is discussed. Each person addressing the Council has three minutes in which to speak, after which time the red light on the Council dais will appear. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (805) 255-4375. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Executive Meeting This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. This session is open to the public. Public Participation This time has been set aside for the public to address the City Council on items that are not on the agenda. Those items will not be acted upon by Council at this meeting other than to review and return without action or provide direction to staff. ALL speakers must call or submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three minutes. The thirty minutes allowed for public input will be divided by the number of people wishing to speak, maximum time allowed per person will be three minutes. STAFF COMMENTS (Matters of Public Participation) INVOCATION - Heidt CALL TO ORDER ROLL CALL FLAG SALUTE APPROVAL OF AGENDA - Mayor to inquire whether any member of the public would like to pull for discussion, any item on the Consent Calendar. APPROVAL OF MINUTES December 18, 1997 AWARDS/RECOGNITIONS TO MEMBERS OF THE COMMUNITY Newhall Hardware PRESENTATIONS TO THE CITY Rosedell Elementary School Kids - "Six Pillars of Character" CONSENT CALENDAR All matters listed under the Consent Calendar will be enacted by one motion unless a request is made for discussion, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately following this portion of the agenda. 1. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may determine that the title has been read. RECOMMENDED ACTION: Determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 2. RECLAIMED WATER USAGE IN THE SANTA CLARITA VALLEY - In an effort to gain a better understanding of the issues involved in the use of reclaimed water, staff has prepared a brief report to inform the City Council and the public of some of the basic concepts. RECOMMENDED ACTION: Receive staff report for general information purposes and file. 3. MASTER CASE NOS. 94-038 - CIRCLE J RANCH BEAZER HOMES ENVIRONMENTAL IMPACT REPORT CHANGE ORDER REQUEST - In July, 1995, Council approved the awarding of a $30,000 contract to The Planning consortium to prepare an Environmental Impact Report for the Beazer Homes Circle J Ranch project. As a result of significant modifications to the proposed development, the environmental study and scope has been changed, thus resulting in the requirement of the additional fees. Beazer Homes is in agreement with these changes and has submitted funds totalling $25,719.75 to the City's Finance division, Account No. 5012355. RECOMMENDED ACTION: Award the contract change order to The Planning Consortium in the amount of $25,719.75 which includes a 15 percent contingency should any change orders to the contract become necessary. Also, authorize the City Manager or a designee to execute and sign all documents, subject to City Attorney approval. 4. GENERAL PLAN ANNUAL REPORT, AND DRAFT GENERAL PLAN MONITORING PROGRAM - The General Plan Annual Report is an update of the City's progress in administering and implementing the General Plan. This year's report addresses the City's activities in General Plan amendments, progress in growth management, the General Plan Mitigation Monitoring Program, and General Plan related legislation. The General Plan Monitoring Program will provide a central point of responsibility for its maintenance and effectiveness. RECOMMENDED ACTION: Review and file the report on the General Plan Annual Report and Draft General Plan Monitoring Program. 5. EXECUTION OF AN AGREEMENT BETWEEN THE CITY OF SANTA CLARITA AND SCAG FOR CONSULTANT SERVICES FOR THE VENTURA RAIL RESTORATION STUDY - Entering into an agreement with the Southern California Association of Governments (SCAG) for consultant services to be provided by Korve Engineering not to exceed $40,000. A study will be conducted of potential alternative alignments within the City limits for reestablishing rail service between Santa Clarita and Ventura. RECOMMENDED ACTION: Approve and authorize the City Manager to execute an agreement with SCAG for consultant `services to be provided by Korve Engineering, subject to City Attorney approval. Agreement not to exceed $40,000. 6. LEFT -TURN RESTRICTION FROM PAR.IMANE MOBILE ESTATES ONTO SOLEDAD CANYON ROAD - As a result of investigation and field review, staff is recommending to prohibit left -turn movements out of two uncontrolled driveways of Parklane Mobile Estates. RECOMMENDED ACTION: Direct staff to prohibit left -turns out of the westerly and easterly driveways of Parklane Mobile Estates (20401 Soledad Canyon Road), and install the necessary signs and markings to prohibit those movements. 3 7. TRAFFIC SIGNAL AND INTERCONNECT INSTALLATION -APPROVAL OF PLANS AND SPECIFICATIONS AND ADVERTISEMENT FOR BIDS - PROJECT NOS. C0012 AND C4011- Traffic signal and interconnect installation at Whites Canyon Road/Steinway Street, and traffic signal installation at Bouquet Canyon Road/Central Park Entrance. RECOMMENDED ACTION: Approve the plans, specifications, and estimates (PS&E) and authorize the advertisement for bids of the traffic signal and interconnect installation project at Whites Canyon Road/Steinway Street, and also for a traffic signal installation project at Bouquet Canyon Road/Central Park Entrance. 8. ADJUST TRANSIT DIVISION BUDGET TO REFLECT EXTENSION OF LOCAL TRANSIT SERVICE TO STEVENSON RANCH - The County of Los Angeles has requested an extension of Santa Clarita Transit Line 35 to serve Valencia Marketplace and Stevenson Ranch with the County to fund the full cost of this extension. RECOMMENDED ACTION: Approve increasing Account No. 4600/8081, Local Bus Service Contractual Services, by $195,000 and increase revenue Account No. 801/5053 by $195,000. 9. LETTER OF SUPPORT FOR EXTENDING AMTRAK SERVICE THROUGH THE SANTA CLARITA VALLEY - The City of Santa Clarita lacks adequate intercity rail transportation. Extending at least one Amtrak train per day in each direction would be a small but significant step in erasing this service deficit. The State Rail Plan includes a proposal to extend at least one round trip of the San Joaquin service from Bakersfield to Los Angeles via the Antelope and Santa Clarita Valley. RECOMMENDED ACTION: Authorize Mayor to send letters to the City's legislative representatives in Sacramento seeking their assistance in establishing Amtrak service through the Santa Clarita Valley. 10. WEST NEWHALL IMPROVEMENTS PROJECT - PHASE 3 - PROJECT NO. 52035 - AWARD DESIGN CONTRACT - This project will install curbs, gutters, sidewalks, and reconstruct streets in the West Newhall area where no such improvements currently exist. In October 1997, staff prepared a Request for Proposals (RFP) to select a consultant to perform the design of Phase 3 of the subject project. Based on technical qualifications, bid price and methodology for the project, DMR Team, Inc. is the recommended firm. Account No. 52035104-8001 has been established to track all associated costs. RECOMMENDED ACTION: Authorize the City Manager to execute the contract for design services of West Newhall Improvements - Phase 3 to DMR Team, Inc. in an amount not to exceed $16,544.00 and $4,136.00 for contingency, subject to City Attorney approval. 4 11. BUREAU OF JUSTICE ASSISTANCE LOCAL LAW ENFORCEMENT BLOCK GRANT - PROPOSED EXPENDITURE - The City is to receive $176,145 from the Bureau of Justice Assistance for the Local Law Enforcement Block grant to be combined with a City match of $19,790, for a project total of $195,935. RECOMMENDED ACTION: Approve the proposed expenditure of grant funds for a joint Sheriffs Department and City Community Intervention Team targeting Newhall. 12. SUPPORTING STATE LEGISLATION TO EXPAND THE RIM OF THE VALLEY TRAIL CORRIDOR TO INCLUDE THE AREA PREVIOUSLY EXCLUDED FROM THE CORRIDOR LYING EAST OF HIGHWAY 14, INCLUDING WHITNEYAND ELSMERE CANYONS - RESOLUTION NO.98-2 Assemblyman George Runner has requested that the City of Santa Clarita join the Santa Monica Mountains Conservancy as a co-sponsor of state legislation which will expand the Rim of the Valley Trail Corridor to include Whitney and Elsmere Canyons. RECOMMENDED ACTION: Adopt Resolution No. 98-2 supporting state legislation to expand the Santa Monica Mountains Conservancy Rim of the Valley Corridor to include Whitney Canyon and Elsmere Canyon. 13. MORTGAGE CREDIT CERTIFICATE PROGRAM IN COOPERATION WITH THE COUNTY OF LOS ANGELES - RESOLUTION NO. 98-1- The California Debt Limit Allocation Committee offers amortgage credit certificate program for first time home buyers. RECOMMENDED ACTION: Adopt Resolution No. 98-1 to renew the California Debt Limit Allocation Committee Program. 14. LOCAL APPOINTMENTS LIST - Section 54970 of the Government Code, also known as "The Maddy Act", requires that the legislative body must cause to be prepared a list of appointments of all ongoing boards, commissions, and committees which are appointed by the City Council. RECOMMENDED ACTION: Approve the Local Appointments List, designate the Valencia Public Library to receive a copy of the list and acknowledge the posting of the list prior to December 31, 1997 by the City Clerk. 15. CONCURRENT SITE LICENSES OF MICROSOFT OFFICE PRO 97 - The City has used and experimented with a variety of different word processing, spreadsheet, presentation, and database software programs. Using non -standardized and/or different software packages has caused many difficulties including computer malfunctions and data incompatibility. Replacing the various software programs with a set of standard applications will greatly reduce the difficulty users have with sharing data as well as improve staffs' ability to support the system and tools used. RECOMMENDED ACTION: Approve funding for 70 concurrent site usage licenses for Microsoft Office Pro 97 which includes Word, Excel, PowerPoint and Access Software, to CompUSA for $27,934.78. Authorize the City Manager to approve all contract documents, subject to City Attorney approval, and change orders. The funds for this work are included in the FY 97/98 budget Account No. 2310-7360. 16. JUNE 30, 1997 COMPREHENSIVE ANNUAL FINANCIAL REPORT AND MANAGEMENT LETTER - The City's independent audit firm, Moreland & Associates, has completed the City's annual audit for fiscal year ending June 30, 1997. Based on the audit performed, Moreland & Associates issued an unqualified audit opinion letter which reflects the best level of opinion an organization can receive on its financial statements. As part of the audit engagement, Moreland & Associates prepared a Management Letter to comment on the City's internal control structure and its operations. For FYE June 30, 1997, there were no significant material weakness comments by the auditors. RECOMMENDED ACTION: Receive Comprehensive Annual Financial Report and Management Letter for FYE June 30, 1997. 17. CHECK REGISTER NOS. 48, 49, 50, 51, 52 - RESOLUTION NO. 98 - 3 - Resolution approves and ratifies payment of the demands presented in the check registers. RECOMMENDED ACTION: Adopt Resolution No. 98-3. PUBLIC HEARING 18. INCREASE IN THE DEVELOPER FEES FOR FIRE PROTECTION FACILITIES IN ACCORDANCE WITH THE JOINT COLLECTION AGREEMENT BETWEEN THE CITY OF SANTA CLARITA AND THE CONSOLIDATED FIRE PROTECTION DISTRICT OF LOS ANGELES COUNTY - RESOLUTION NO. 98-5 - Annual reassessment of County Fire Facilities and subsequent adjustment of related building permit fees. RECOMMENDED ACTION: Receive testimony and adopt Resolution No. 98-5. 19. PREZONE NO. 96-002 (MASTER CASE NO. 96-206), TO FACILITATE ANNEXATION OF 38 ACRES OF INHABITED LAND LOCATED NORTH AND EAST OF ABELIA, ADJACENT TO THE NORTHEAST CITY LIMITS (CALIFORNIA CANYONS) -RESOLUTION NO. 98-7 -ORDINANCE NO. 98-4 - A request to prezone from Los Angeles County Multi -Family (R-3) zoning to City of Santa Clarita Residential Suburban (RS) in order to annex the 38 -acre inhabited residential area consisting of approximately 70 lots and the existing street system. As a result of a density discrepancy, a General Plan Amendment to change the land use designation from Residential Estate (RE) to Residential Suburban (RS) is required in conjunction with the prezone and annexation. RECOMMENDED ACTION: Open the public hearing, adopt Resolution No. 98-7 approving the negative declaration prepared for the project, with the finding that the project will not have a significant effect on the environment, approve General Plan Amendment 96-02, and introduce Ordinance No. 98-4 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA AMENDING THE OFFICIAL ZONING MAP (PREZONE 96-002) FOR THE INHABITED AREA LOCATED ADJACENT TO AND OUTSIDE THE EXISTING CITY LIMIT, GENERALLY NORTH AND EAST OF ABELIA ROAD, IN THE NORTHEAST PORTION OF CANYON COUNTRY. 20. RESIDENTIAL REFUSE AGREEMENTS: ANNUAL TERM EXTENSION - City Council consideration of extending the residential refuse franchise agreements for an additional twelve month period. Consideration of an additional twelve (12) month rate freeze with the addition of weekly curbside recycling at no cost for six (6) months. RECOMMENDED ACTION: Receive public input, direct staff to amend the residential franchise agreements to reflect the agreements outlined in the report, and allow the residential refuse franchise agreements to automatically extend for a twelve month period. 21. APPROVAL OF PREZONE NO. 97-001 (MASTER CASE NO. 97-041), TO FACILITATE ANNEXATION OF 858 ACRES OF UNINHABITED LAND LOCATED SOUTH OF NE WHALL RANCH ROAD, EAST OF AVENUE ANZA, NORTH OF MAGIC MOUNTAIN PARKWAY AND THE AUTO CENTER AND WEST OF VALENCIA BLVD. AND BOUQUET CANYON ROAD - (NORTH VALENCIA) - ORDINANCE NO. 97-19 - Ordinance No. 97-19 was introduced by the City Council on December 18, 1997. After conducting a public hearing on the item, the Council waived further reading of the ordinance and passed it to a second reading. RECOMMENDED ACTION: Waive further reading and adopt Ordinance No. 97-19 entitled AN ORDINANCE OF CITY COUNCIL OF THE CITY OF SANTA CLARITA APPROVING PREZONE 97-001 (MASTER CASE 97-041) FOR ANNEXATION NO. 95-006 (NORTH VALENCIA) TO ALLOW FOR SPECIFIC PLAN 97-001, WHICH CHANGES THE ZONING CLASSIFICATION FROM LOS ANGELES COUNTY ZONE C2, M11/2, AND A2-5 TO CITY OF SANTA CLARITA ZONES SPECIFIC PLAN (SP) AND OPEN SPACE (OS) AND AMENDS PORTIONS OF ORDINANCE 96-12, AND ADOPTION OF THE NORTH VALENCIA SPECIFIC PLAN TO ESTABLISH SPECIAL DEVELOPMENT STANDARDS TO ALLOW FOR THE DEVELOPMENT OF A 706.6 ACRE PROPERTY KNOWN AS THE NORTH VALENCIA SPECIFIC PLAN AREA LOCATED WITHIN THE 858 ACRE NORTH VALENCIA ANNEXATION AREA IN THE UNINCORPORATED AREA OF LOS ANGELES COUNTY ADJACENT TO THE CITY OF SANTA CLARITA. 22. APPROVAL OF ANNEXATION AND DEVELOPMENT AGREEMENT NO. 96- 001 (MASTER CASE NO. 96-120) WITH THE VALENCIA COMPANY FOR THE NORTH VALENCIA ANNEXATION AND SPECIFIC PLAN PROJECT - ORDINANCE NO. 97-20 - Ordinance No. 97-20 was introduced by the City Council on December 18, 1997. After conducting a public hearing on the item, the Council waived further reading of the ordinance and passed it to a second reading. RECOMMENDED ACTION: Waive further reading and adopt Ordinance No. 97-20 entitled AN ORDINANCE OF CITY COUNCIL OF THE CITY OF SANTA CLARITA APPROVING THE ANNEXATION AND DEVELOPMENT AGREEMENT NO. 96- 001 WITH THE VALENCIA COMPANY FOR THE ANNEXATION OF 858 ACRES OF PROPERTY AND THE DEVELOPMENT OF 706.6 ACRES OF SUCH PROPERTY KNOWN AS THE NORTH VALENCIA SPECIFIC PLAN AREA LOCATED SOUTH OF NEWHALL RANCH ROAD, WEST OF BOUQUET CANYON ROAD AND VALENCIA BOULEVARD, NORTH OF MAGIC MOUNTAIN PARKWAY AND THE AUTO CENTER, AND EAST OF ANZA DRIVE. 23. POTENTIAL APPEAL OF THE NEWHALL RANCH DEVELOPMENT PROJECT - As requested by Mayor Heidt, Council consideration of a potential appeal of the Los Angeles County Regional Planning Commission's approval of a conditional use permit and tentative parcel map related to the Newhall Ranch Development project located in unincorporated Los Angeles County, west of Interstate 5 and south of Highway 126. The Ventura County Board of Supervisors has filed an appeal of the tentative parcel map approval; however, it has not filed an appeal of the conditional use permit approval. RECOMMENDED ACTION: Discuss a potential appeal of the Los Angeles County Regional Planning Commission's approval of Conditional Use Permit and Tentative Parcel Map relating to the Newhall Ranch development project, and direct staff accordingly. NEW BUSINESS 24. VOTER INCENTIVE PROGRAM FOR THE APRIL, 1998 GENERAL MUNICIPAL ELECTION - Staff is considering enlisting the help of businesses throughout the City in a voter incentive program wherein; after election day, the voter may turn in his or her ballot stub and obtain something of value. RECOMMENDED ACTION: Authorize a Voter Incentive Program for the April, 1998 City Election. 25. STATE ELECTIONS - GOVERNMENT COST SAVINGS AND TAXPAYER PROTECTION AMENDMENT INITIATIVE - On the June 2, 1998 ballot, the Professional Engineers in California Government Union is sponsoring an initiative entitled "Government Cost Savings and Taxpayer Protection Amendment." This initiative, will transfer the bidding process of local projects over $50,000 which use any amount of state and federal funding or requires review from any state agency over to the State Controller's office. Enactment of this initiative will serve to add a needless layer of state bureaucracy, erode local control and significantly delay construction of locally desired projects. RECOMMENDED ACTION: Oppose the ".Government Cost Savings and Taxpayer Protection Amendment" initiative. 26. WAIVE PURCHASING POLICY FOR THE ACQUISITION OF FOUR NEW COMMUTER BUSES, AND APPROVE FUTURE ACQUISITION OF SIX ADDITIONAL NEW COMMUTER BUSES - RESOLUTION NO. 98-4 - Growth in available transit funds now enables the City to raise the standard for equipment used by Santa Clarita Transit. By acquiring new vehicles, the City can elevate the transit product to true City standards, improving customer service and satisfaction. RECOMMENDED ACTION: Adopt Resolution No. 98-4, waive the purchasing policy for the acquisition of four new commuter buses, and authorize the issuance of a Request for Proposals (RFP) for the acquisition of six additional commuter buses. COMMITTEE REPORTS (Council) STAFF COMMENTS COUNCILMEMBER COMMENTS CLOSED SESSION Conference with legal counsel - Anticipated Litigation - Government Code Section 54956.9 (c) - one matter. ADJOURNMENT CERTIFICATION I, Sharon L. Dawson. City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on January . 1998, between the hours of 9 o'clock a.m. and 5 o'clock p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. X Sharon L. Dawson, CMC City Clerk Santa Clarita, California 10