HomeMy WebLinkAbout1998-06-23 - AGENDAS - REGULAR (2)CITY OF SANTA CLARITA
CITY COUNCIL REGULAR MEETING
June 23, 1998
6:30 p.m.
City Council Chambers
23920 Valencia Blvd. I' Floor
Santa Clarita, CA 91355
AGENDA
PUBLIC FINANCING AUTHORITY — No New Business
City Clerk Announcement
During the Public Participation portion of the meeting, each person wishing to speak
should prepare a three (3) minute presentation. Public Participation speaker's slips
must be submitted to the City Clerk. Anyone wishing to address an item on the
agenda should fill out a speaker's slip and submit it to the City Clerk before the item
is discussed. Each person addressing the Council has three minutes in which to
speak, after which time the red light on the Council dais will appear.
In compliance with the Americans with Disabilities Act, if you need special
assistance to participate in this meeting, please contact the City Clerk's Office, (805)
255-4375. Notification 48 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-
35.104 ADA Title II)
Executive Meetine
This time has been set aside for Councilmembers to review the agenda and obtain
any further information that may be needed. Council will also discuss each
individual item during the course of the meeting with the exception of the Consent
Calendar which may be approved in its entirety by one motion, unless there is a
request to pull an item for discussion. No action will be taken on public agenda
items during the Executive Meeting. This session is open to the public.
Public Participation
This time has been set aside for the public to address the City Council on items that
are not on the agenda. Council will not act upon those items at this meeting other
than to review and return without action or provide direction to staff. ALL speakers
must call or submit a speaker's slip to the City Clerk prior to this portion of the
meeting and prepare a presentation not to exceed three minutes. The number of
people wishing to speak will divide the thirty minutes allowed for public input,
maximum time allowed per person will be three (3) minutes.
STAFF COMMENTS (Matters of Public Participation)
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INVOCATION - Weste
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ROLL CALL
FLAG SALUTE
APPROVAL OF AGENDA — Mayor to inquire whether any member of the
public would like to pull for discussion, any item on the Consent Calendar.
APPROVAL OF MINUTES
June 9, 1998
AWARDS/RECOGNITIONS TO MEMBERS OF THE COMMUNITY
PRESENTATIONS TO THE CITY
CONSENT CALENDAR
All matters listed under the Consent Calendar will be enacted by one motion unless
a request is made for discussion, in which case, the item(s) will be removed from the
Consent Calendar and will be considered separately following this portion of the
agenda.
1. READING OF ORDINANCE TITLES — Government- Code Section 36934
requires that all ordinances be read in full prior to Council taking action on
the ordinance. By listing the ordinance title on the Council meeting agenda,
Council may determine that the title has been read.
RECOMMENDED ACTION: Determine that the titles to all ordinances,
which appear on this public agenda, have been read and waive further
reading.
2. 'LOCAL ENERGY ASSISTANCE PROGRAM — RESOLUTION NO. 98-91
Authorization of the City's participation in the Local Energy Assistance
Program, conducted by the Local Government Commission, at no cost to the
City except for staff review time.
RECOMMENDED ACTION: Adopt Resolution No. 98-91 authorizing the
City's participation in the Local Energy Assistance Program.
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3.. SANTA CLARITA STREET LIGHT MAINTENANCE DISTRICT NO. 1—
RESOLUTION NOS. 98-77 AND 98-78 — Recognizing and accepting the
jurisdictional responsibility of the existing Lighting District LLA -1, ordering
an Engineer's Report, approving the Engineer's Report, declaring the City's
intention to levy annual assessments, and setting a time and place for a
public hearing on July 14, 1998. .
RECOMMENDED ACTION: Adopt Resolution No. 98-77 and Resolution
No. 98-78.
4. REVISION TO SANTA CLARITA MUNICIPAL CODE REGARDING
PURCHASING POLICY, CHAPTERS 3.12, INCREASING THE CITY
MANAGER'S CONTRACT/EXPENDITURE AUTHORITY —
ORDINANCE NO. 98-15 — At the regular City Council meeting of June 9,
1998 the City Council approved increasing the City Manager's
contract/signature authority to $50,000.
RECOMMENDED ACTION: Adopt Ordinance No. 98-15, entitled: AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA
CLARITA, CALIFORNIA AMENDING THE MUNICIPAL CODE AT TITLE
3 AMENDING CHAPTERS 3.12 RELATING TO PURCHASES.
5. TERM LIMITS — BOARDS AND COMMISSIONS — At the meeting of
June 9, 1998, Council introduced Ordinance No. 98- to increase the number
of consecutive terms a person may serve on any board or commission,
requiring a lapse of at least a two year period before reappointment, and
reserving Council's power to reaffirm Commission appointments and
reappointments every four years. 7
RECOMMENDED ACTION. Adopt Ordinance No. 98-1% entitled: AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA
CLARITA, CALIFORNIA, AMENDING CHAPTER 2.06 OF THE SANTA
CLARITA MUNICIPAL CODE PERTAINING TO TERM LIMITS OF
BOARDS AND COMMISSIONS.
6. 1997-98 AND 1998-99 ANNUAL PROJECTS — ADVERTISE FOR BIDS —
Staff is requesting Council approval to advertise for construction bids for the
1997-98 and 1998-99 annual projects.
RECOMMENDED ACTION: Approve the plans and specifications for the
projects listed in the report and the advertising of bids.
7. 1996/97 ANNUAL SIDEWALK PROGRAM` — PROJECT NO. S0009 —
PROJECT ACCEPTANCE — This project installed new sidewalks, public
access ramps, and curb and gutters in four City locations.
RECOMMENDED ACTION: Accept the work performed by Padilla Paving
Company on the 1996/97 Annual Sidewalk Program, Project No. 50009.
Direct the City Clerk to file the Notice of Completion. Direct staff to release
the five percent retention 35 days after the Notice of Completion is recorded,
provided no stop notices as provided by law have been filed.
8. DRAINAGE BENEFIT ASSESSMENT AREA (DBAA) NOS. 3, 6, 18,
AND 19, LOCATED AT WHITES CANYON ROAD AND NADAL
STREET, SHANGRI-LA DRIVE AND FOUR OAKS STREET
RESOLUTION NOS. 98-82, 98-83, 98-84, AND 95-85 — Resolutions
determining and imposing annual assessments with regards to Drainage
Benefit Assessment Area (DBAA) Nos. 3, 6, 18, 19.
RECOMMENDED ACTION: Adopt Resolution Nos. 98-82, 98-83, 98-84,
and 98-85 determining and imposing annual assessments on Drainage
Benefit Assessment Area (DBAA) Nos. 3, 6, 18, and 19.
9. LANDSCAPE MAINTENANCE DISTRICTS FY 98-99, EXPENDITURE
AUTHORIZATION — Annual expenditure reauthorization of Landscape
Maintenance district multi-year contract for fiscal year 1998-99.
RECOMMENDED ACTION: Authorize fund expenditures for maintenance
and inspection of the districts described in the Landscape Maintenance
District authorization for the 1998-99 fiscal year.
10. MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF
SANTA CLARITA AND THE SANTA CLARITA VALLEY COMMITTEE
ON AGING — Memorandum of Understanding (MOU) authorizing the City to
issue a check in the amount of $50,000 to the Santa Clarita Senior Center in
exchange for services supporting the Santa Clarita Transit program.
Transportation and Engineering Services Account No. 4100-8100 has an
approved line item for this MOU.
RECOMMENDED ACTION:.Approve the Memorandum of Understanding
with the Santa Clarita Committee on Aging, authorize the City Manager to
execute the Memorandum of Understanding, and approve a check in the
amount of $50,000, which has been budgeted in the proposed FY 1998/99
budget, account No. 4100-8110.
11. ASSIGNMENT AGREEMENT WITH LAKETRAN AND CONTRACT
WITH MOTOR COACH INDUSTRIES, INC. — On January 13, 1998, the
City Council authorized the issuance of a Request for Proposals (RFP) for the
acquisition of six additional commuter buses. Staff proposes that, in lieu of
issuing an RFP, Council approve the Assignment Agreement with Laketran.
Laketran, a transit agency based in Painesville township, Ohio, provides
commuter service to and from Cleveland. This agreement assigns to the City
the rights under the option provision of Laketran" existing contract to
purchase six 40 -foot commuter buses: Subsequent to this approval, staff
recommends approval of a contract with Motor Coach Industries, Inc., for the
manufacture of these buses. By assuming the option of an existing contract,
the City realizes considerable time and cost savings.
RECOMMENDED ACTION. Approve the Assignment Agreement with
Laketran of Ohio and the contract with Motor Coach -Industries, Inc. (MCI),
authorize the City Manager to execute the Assignment Agreement and
negotiate and execute the contract with MCI.
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12. CITY OF SANTA CLARITA'S FISCAL YEAR 1998-99 STATEMENT OF
INVESTMENT POLICY — Per California Government Code Section 53646,
the City Treasurer is required to annually present the City's Investment
Policy to the City Council to reaffirm or to make any changes to the existing
policy. This year's policy contains several minor revisions.
RECOMMENDED ACTION: Adopt the City of Santa Clarita's Fiscal Year
1998-99 Statement of Investment Policy.
13. AGREEMENT FOR HANDYWORKER PROGRAM — Agreement between
the City and the Santa Clarita Valley Senior Center in the amount of
$180,000 to provide handyworker services commencing July 1, 1998, and
ending June 30, 1999.
RECOMMENDED ACTION: Approve and authorize the City Manager to
execute an agreement with the Senior Center to provide handyworker
services for an amount not to exceed $180,000, subject to City Attorney
approval. This is a 1998/99 budgeted item, Account No. 2512-8001.
14. CHECK REGISTER NOS. 22 AND 23 — RESOLUTION NO. 98-89 —
Adoption of resolution approving and ratifying payment of the demands
presented in the check register.
RECOMMENDED ACTION: Adopt Resolution No. 98-89.
RECESS TO SANTA CLARITA REDEVELOPMENT AGENCY
CALL TO ORDER
PUBLIC PARTICIPATION
SCRDA 1.
REDEVELOPMENT AGENCY BUDGET ADOPTION — The proposed
Redevelopment Agency budget for the upcoming fiscal year totals $196,740.
The proposed budget includes programming funds for the following: a
marketing study which will identify businesses that will work in the target
area, the fagade incentive program, a special event scheduled for late
September, and other revitalization programs.
RECOMMENDED ACTION: Adopt Redevelopment Resolution No. RDA 98-
2 accepting the. loan from the City, and adopt Resolution No. RDA 98-3
authorizing the 1998/99 Redevelopment Agency Budget.
RECONVENE CITY COUNCIL MEETING TO JOINT PUBLIC HEARING
WITH CITY COUNCIL AND SANTA CLARITA REDEVELOPMENT
AGENCY
RECONVENE CITY COUNCIL MEETING TO JOINT PUBLIC HEARING
WITH CITY COUNCIL AND SANTA CLARITA REDEVELOPMENT
AGENCY
JOINT PUBLIC HEARING
SCRDA 2. And
15. ADOPTION OF SPECIAL STANDARDS AND DESIGN GUIDELINES
FOR THE DOWNTOWN NEWHALL SPECIAL STANDARDS
DISTRICT — REDEVELOPMENT RESOLUTION NO. RDA 98-4; CITY
COUNCIL RESOLUTION NOS. 9S-51 AND 98-93 — ORDINANCE NO.
98-13 — This item is to consider the Downtown Newhall Special Standards
and Design Guidelines prepared for the Downtown Newhall Special
Standards District. If adopted, the Special Standards would be considered an
amendment to the City's Unified Development Code. The Standards would
include land use requirements, development standards, sign requirements,
and pre-existing legal use and structure provisions for properties located
within the proposed district. Architectural Design Guidelines have also been
prepared and would be applied to new development or redevelopment of
properties within the district.
RECOMMENDED ACTION. Receive staff presentation and open the public
hearing.
Santa Clarita Redevelopment Agency
Adopt Resolution No. RDA 98-4, recommending approval of the Downtown
Newhall Special Standards and Design Guidelines.
Santa Clarita City Council
Adopt Resolution No. 98-93 adopting the Negative Declaration prepared for
The Downtown Newhall Special Standards and Design Guidelines. Adopt
Resolution No. 98-51 adopting the Design Guidelines prepared for the
Downtown Newhall Special Standards District. Introduce Ordinance No. 98-
13 approving the Downtown Newhall Special Standards (UDC Amendment
98-002, Master Case 98-058), waive further reading and pass to second
reading.
ADJOURN SANTA CLARITA REDEVELOPMENT AGENCY MEETING
CONTINUE WITH REGULAR CITY COUNCIL MEETING
PUBLIC HEARING
16. APPROVING ANNEXATION NO. 98-001 AND PREZONE 98-001
(MASTER CASE 98-097), APPROVING THE NEGATIVE
DECLARATION FOR THE WHITNEY RANCH ANNEXATION,
LOCATED EAST OF STATE ROUTE 14, EAST OF THE TERMINUS
OF SAN FERNANDO ROAD, ADJACENT TO THE CITY
RESOLUTION NOS. 98-79 AND 98-90 — ORDINANCE NO. 98-16 —
Prezone of the 537.1 acre Whitney Ranch property and authorization to file
an annexation application with LAFCO.
RECOMMENDED ACTION: Conduct the public hearing, adopt Resolution
No. 98-79 to approve the Negative Declaration prepared for the project, with
the finding that the project will not have a significant effect on the
environment; introduce Ordinance No. 98-16 approving Prezone 98-001,
waive further reading, and pass to second reading; adopt Resolution No. 98-
90 to authorize the City Manager, or his designee to file an annexation
application with LAFCO.
17. APPROVING PREZONE NO. 89-001 AND. GENERAL PLAN
AMENDMENT 98-002 AND ADOPTING THE NEGATIVE
DECLARATION (MASTER CASE 89-016) — RESOLUTION NOS. 98-59
AND 98-92 — ORDINANCE NO. 98.14 — Resolutions (Master Case 89-016)
approving the negative declaration and approving General Plan Amendment
98-002 prepared for the 728 -acre uninhabited area located adjacent to and
outside the existing city limits generally west of Interstate 5, .extending one-
half mile south of the Calgrove Boulevard exit, and to the north
approximately 500 feetsouthof Sagecrest Circle, and an ordinance approving
Prezone No. 89-001.
RECOMMENDED ACTION: Conduct the public hearing; adopt Resolution
No. 98-92 approving the negative declaration prepared for the project, and
adopt Resolution No, 98-59 approving General Plan Amendment 98-002; and
introduce Ordinance No. 98-14 approving Prezone No. 89-001, waive further
reading, and pass to second reading.
18. CONSIDERATION OF ASSESSMENT BALLOT RESULTS AND LEVY
ANNUAL ASSESSMENTS FOR FISCAL YEAR 1998-99 FOR ZONE
T23A - Landscape Maintenance District Zone T23A, Mountain View
Courtyards, was transferred to the City from Los Angeles County on July 1,
1997. The City now has responsibility. for establishing and collecting the
assessments and administering the maintenance for these zones.
RECOMMENDED ACTION: Conduct the public hearing and receive results
on assessment ballots. If ballots have a majority of "Yes" votes, adopt
Resolution No. 98-80, confirming the ballot results and levy of the new
assessments for the continued maintenance of Landscape Maintenance
District Zone No. T23A for Fiscal Year 1998-99. If the ballots have a majority
of "No" votes, the Council may dissolve the district or adopt the alternate
Resolution No. 98-81 to levy the previous assessment rate.
19. CONSIDERATION OF ASSESSMENT BALLOT RESULTS AND LEVY
ANNUAL ASSESSMENTS FOR FISCAL YEAR 1998-99 FOR ZONE
T23B - Landscape Maintenance District Zone T23B, Mountain View
Courtyards, was transferred to the City from Los Angeles County on July 1,
1997. The City now has responsibility for establishing and collecting the
assessments and administering the maintenance for these zones.
RECOMMENDED ACTION: Conduct the public hearing and receive results
on assessment ballots. If ballots have a majority of "Yes" votes, adopt
Resolution No. 98-87, confirming the ballot results and levy of the new
assessments for the continued maintenance of Landscape Maintenance
District Zone No. T23B for Fiscal Year 1998-99. If the ballots have a majority
of "No" votes, the Council may dissolve the district or adopt the alternate
Resolution No. 98-88 to levy the previous assessment rate.
20. LEVY ANNUAL. ASSESSMENTS FOR FISCAL YEAR 1998-99 FOR
ZONE NOS. 1 THROUGH b, TI THROUGH T10, T17, .T23; T29, T30,
T42A, T42B, AND T46 — The City Council is required by law to annually
evaluate and establish rates for Landscape Maintenance Districts (LMD).
The City maintains landscape improvements such as paseos, slopes, and
medians within and adjacent to residential areas.
RECOMMENDED ACTION. Conduct the public hearing, approve the
Engineer's Report, and levy the annual assessments for Landscape
Maintenance District No. 1, Zone Nos. 1 through b, T1 through T10, T17,
T23, T29, T30, T42A, T42B, and T46. R -e. 5'0 . 9 `; — q lfl
21. ADOPTION OF THE OPERATING BUDGET AND CAPITAL BUDGET
ADOPTION OF THE FIVE YEAR CIP — RESOLUTIONS NOS. 98-67,
98-66, 98-71, 98-68, 98-43, 98-94 — The 1998/99 Budget and Five Year
Capital Improvement Program has been reviewed by the City Council at two
study sessions and a public hearing, as well as by the Parks and Recreation
Commission and the Planning Commission.
RECOMMENDED ACTION: Adopt Resolution Nos. 98-67, 98-66, 98-71, 98-
68, 98-43, and 98-94.
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22. SKATEPARK — PROJECT NO. P0011 — BID AWARD — Construction of
the City of Santa Clarita's first Skatepark, which is to be located on the
Santa Clarita Sports Complex property.
RECOMMENDED ACTION. Award the contract for the Skatepark, in the
amount of $141,575.00, and award alternative bid item "A" in the amount of
$8,500.00, for construction of a shade structure, to Evans & Son, Inc., for a
total award of $150,075.00; and authorize a 15 percent contingency
expenditure of $22,510.00. Funds in the. amount of $184,211.00 have been
budgeted in fiscal year 1997/98 in Account No. P0011210. Direct staff to
negotiate a change order to Evans and Son, Inc. in an amount not to exceed
$125,000.00 for the following items: site lighting - $75,000.00; landscaping
and irrigation - $30,000.00; and bleachers - $20,000.00. Funds in the amount
of $158,525.00 have been budget4ed in the proposed fiscal year 1998/99
budget in Account No. P0011210. Authorize a contractual increase in the
amount of $10,000.00 to Lawrence R. Moss & Associates to perform all design
requirements for the items noted above, and authorize the City Manager or
his designee to execute and sign all documents, subject to City Attorney
approval..
23. SKATEPARK SAFETY EQUIPMENT — ORDINANCE NO. 98-17 — The
City of Santa Clarita will be opening its first skatepark in September of this
year. In May 1997, Assembly Bill 1296 was passed adding skateboarding to
the list of hazardous recreational activities.
RECOMMENDED ACTION. Introduce and pass to second reading,
Ordinance No. 98-17 entitled: AN ORDINANCE OF .THE CITY COUNCIL
OF THE CITY OF SANTA CLARITA, • CALIFORNIA, RELATING TO
SKATEBOARD PARKS AND ROLLER SKATING ON PUBLIC PROPERTY
AND ADDING SECTIONS 12.54.030 AND 12.54.040 TO THE SANTA
CLARITA MUNICIPAL CODE.
24. COPS UNIVERSAL HIRING PROGRAM COMMUNITY ORIENTED
POLICING — The COPS Universal Hiring Program (UHP), is one of several
approaches. developed by the U.S. Department of Justice under the Public
Safety Partnership and Community Policing Act of 1994 to deploy additional
officers devoted to community policing.
RECOMMENDED ACTION: Direct staff to apply for a Community
Oriented Policing COPS grant for one deputy.
25. MEMORANDUM OF UNDERSTANDING WITH LOCKHEED MARTIN
CORPORATION AND LINCOLN PROPERTY COMPANY
REGARDING BRIDGE AND THOROUGHFARE OBLICATIONS FOR
THE RYE CANYON BUSINESS PARK — The City and Lockheed are
parties to a "Pre -Annexation and Development Agreement" dated July 30,
1996, The Development Agreement contains various provisions relating to
payment of fees and exaction's, including Bridge and Thoroughfare District
fees payable in connection with the development of the Rye Canyon Business
Park.
RECOMMENDED ACTION: Receive and file the Memorandum of
Understanding between Lockheed Martin Corporation, Lincoln Property
Company, and the City of Santa Clarita.
26. FOURTH OF JULY PARADE — The Downtown Newhall Merchants
Association has planned and organized the Fourth of July Parade in the past.
The City co-sponsors this event by paying for the street and lane closures,
traffic control and security costs. In order to receive a Parade Permit from
the City to hold an event of this type, the organizers are required to provide
liability insurance naming the City as additionally, insured in the amount of
$1 million.
RECOMMENDED ACTION: Receive report and provide direction to staff.
COMMITTEE REPORTS (Council)
STAFF COMMENTS
COUNCILMEMBER COMMENTS
CLOSED SESSION
ADJOURNMENT
A Study Session will be held on Tuesday, June 30, 1998 at 6:30 p.m. in the
Century Conference Room, City Hall 1" Floor, 23920 Valencia Blvd., Santa
Clarita, CA.
The next regular City Council meeting will be held on July 14, 1998 at 6:30
p.m. in the City Council Chamber, 1" Floor, 23920 Valencia Blvd., Santa
Clarita, CA.
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I, Sharon L. Dawson City Clerk, do hereby certify that I am the duly appointed and
qualified City Clerk for the City of Santa Clarita and that on June 18, 1998, between
the hours of 9 o'clock a.m. and 5 o'clock p.m., the foregoing agenda was
posted at City Hall and the Santa Clarita Sheriffs Station.
W-O-� ok av, n
Sharon L. Dawson, CMC
City Clerk
Santa Clarita, California
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