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Home My WebLink About1998-10-13 - AGENDAS - REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING October 13,1998 6:30 p.m. City Council Chambers 23920 Valencia Blvd. 1" Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business City Clerk Announcement During the Public Participation portion of the meeting, each person wishing to speak should prepare a three (3) minute presentation. Public Participation speaker's slips must be submitted to the City Clerk. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk before the item is discussed. Each person addressing the Council has three minutes in which to speak, after which time the red light on the Council dais will appear. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (805) 255-4375. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102- 35.104 ADA Title II) Executive Meeting This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. This session is open to the public. Public Participation This time has been set aside for the public to address the City Council on items that are not on the agenda. Council will not act.upon those items at this meeting other than to review and return without action or provide direction to staff. ALL speakers must call or submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three minutes. The number of people wishing to speak will divide the thirty minutes allowed -for public input, maximum time allowed per person will be three (3) minutes. STAFF COMMENTS (Matters of public Participation) CALL TO ORDER ROLL CALL FLAG SALUTE APPROVAL OF AGENDA — Mayor to inquire whether any member of the public would like to pull for discussion, any item on the Consent Calendar. APPROVAL OF MINUTES September 8, 1998 regular meeting September 22, 1998 special and regular meetings AWARDS/RECOGNITIONS TO MEMBERS OF THE COMMUNITY Waste Reduction Awards Program (WRAP) Community Interaction Team (CIT) Los Angeles County Fire Department — 75`" Anniversary PRESENTATIONS TO THE CITY RECESS TO REDEVELOPMENT AGENCY MEETING CALL TO ORDER APPROVAL OF MINUTES December 9, 1997 March 24, 1998 June 23, 1998 PUBLIC PARTICIPATION 2 RDA 1. CITY SPONSORSHIP OF DOWNTOWN NEWHALL HOLIDAY PROGRAMS -- In December of 1997, both the Santa Clarita Civic Association and the Santa Clarita Chamber of Commerce, in conjunction with local business merchants, initiated holiday programs for the downtown Newhall community. , In light of the success that each of these programs enjoyed last year, the Santa Clarita Civic Association has requested that the City consider sponsoring this year's event through the purchase of pole mounted decorations for the street lights in the downtown Newhall area. RECOMMENDED ACTION: Authorize the Executive Director to expend funds in an amount not to exceed $7,000.00 from Account No. 1900-8001to support the. Annual Newhall Holiday celebrations coordinated by the Santa Clarita Civic Association and the Santa Clarita Chamber of Commerce. ADJOURN REDEVELOPMENT AGENCY RECONVENE REGULAR CITY COUNCIL MEETING CONSENT CALENDAR All matters listed under the Consent Calendar will be enacted by one motion unless a request is made for discussion, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately following this portion of the agenda. 1. READING OF ORDINANCE TITLES — Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may determine that the title has been read. RECOMMENDED ACTION: Determine that the titles to all ordinances, which appear on this public agenda, have been read and waive further reading. 2. ANNEXATION OF SANTA CLARITA LANDSCAPE DISTRICT NO. 1, ZONE 7, TRACT 44374 LOCATED ON VALENCIA BOULEVARD AND GOLDCREST — RESOLUTION NO. 98-117 - This resolution annexes Tract 44374 into Landscape Maintenance District No. 1 as Zone 7. The total proposed assessment is $145 per parcel for each of 319 parcels. RECOMMENDED ACTION: Adopt Resolution No. 98-117 to initiate proceedings, approve the Engineer's Report, authorize the levy of assessments, and establish budget for LAM No. 7, The Woodlands. 3 3.. ANNEXATION OF SANTA CLARITA LANDSCAPE DISTRICT NO. 1, ZONE 8, TRACT 52354 LOCATED ON SIERRA HIGHWAY AT FRIENDLY VALLEY RESOLUTION NO. 98-119 - This resolution annexes Tract No. 52354 into Landscape Maintenance District No. 1, as Zone 8. The total proposed annual assessment is $210 per parcel for each of 39 parcels. RECOMMENDED ACTION: Adopt Resolution No. 98-119 to initiate proceedings, approve the Engineer's Report, authorize the levy of assessments, and establish budget for LMD No. 8. 4. RENEWAL OF CITIZEN'S OPTION FOR PUBLIC SAFETY GRANT — Request from the Los Angeles County Sheriffs Department, Santa Clarita Station, to use the Citizen's Option for Public Safety Funds to continue the City's Youth Intervention Team. RECOMMENDED ACTION: Establish estimated revenues of $324,338.52 in Account No. 211-5211, Supplemental Law Enforcement Services Fund; approve the request from the Los Angeles County Sheriffs Department, Santa Clarita Station, to use the Citizen's Option for Public Safety Funds to continue the City's Youth Intervention Team; appropriate $1,500 to Account No. 7441-7011 for Grant Administration and $322,838.52 to Account No. 7441-8001 for program implementation; authorize the City Manager, or designee to execute any contracts, agreements, or change orders arising out of this program. 5. AUTHORIZING DESTRUCTION OF CERTAIN RECORDS — RESOLUTION NO. 98-118 — Section 34090 of the Government Code provides a procedure whereby any City record which has served its purpose and is no longer required may be destroyed. There. are certain records retained by the City, which have become eligible for destruction. RECOMMENDED ACTION: Adopt Resolution No. 98-118 and authorize the City Clerk to begin destruction of eligible City records. 6. TAX SHARING RESOLUTION FOR SANITATION DISTRICT — ANNEXATION NO. 245 — RESOLUTION NO. 98-120 — A tax sharing resolution to establish tax increment funding for Sanitation District No. 32 to provide wastewater treatment services to the area included in Sanitation District Annexation No. 245. RECOMMENDED ACTION:. Adopt Resolution No. 98-120 approving and accepting the negotiated exchange of property tax revenues resulting from Sanitation District Annexation No. 245. 4 TAX SHARING RESOLUTION FOR SANITATION DISTRICT — ANNEXATION NO. 278 — RESOLUTION NO. 98-121 — A tax sharing resolution to establish tax increment funding for Sanitation District No. 26 to provide wastewater treatment services to the area included in Sanitation District Annexation No. 278. RECOMMENDED ACTION: Adopt Resolution No. 98-121 approving and accepting the negotiated exchange of property tax revenues resulting from Sanitation District Annexation No. 278. 8. A REVISED JOINT RESOLUTION OF NEGOTIATED PROPERTY TAX TRANSFER FOR ANNEXATION NO. 1992-04 (NORTHBRIDGE) — RESOLUTION NO. 96-143(REVISED) — The proposal is fora revised Joint Resolution of Negotiated Property Tax Transfer to be adopted by the City Council and the Los Angeles County Board of Supervisors for Annexation No. 1992-04 (Northbridge Annexation). RECOMMENDED ACTION: Adopt Resolution No. 96-143 (Revised) for transmittal to the Local Agency Formation Commission (LAFCO) and action by the Los Angeles County Board of Supervisors. 9. WAIVE PURCHASING POLICY FOR THE ACQUISITION OF USED BUSES, AUTHORIZE TRANSFER OF FEDERAL ASSETS; AND AUTHORIZE THE CITY MANAGER TO NEGOTIATE AND EXECUTE ACONTRACT TO PURCHASE SIX (6) USED BUSES — RESOLUTION NOS. 98-112 AND 98-116 — In 1991, the City began operating local fixed route bus service in the Santa Clarita Valley. The original fleet for that service consisted of thirteen Gillig Spirit coaches, which havebeen designated by the Federal Government as having useful life of seven years or 200,000 miles. These vehicles met the useful life age threshold for replacement in August, 1998. Staff recently became aware of a well- maintained fleet of older 40 -foot fixed -route vehicles. After inspection of the vehicles, it has been determined that the purchase of six of these vehicles will provide better service until new buses can be acquired. RECOMMENDED ACTION: Adopt Resolution Nos. 98-112 and 98-116; waive purchasing policy; authorize the transfer of federal assets; authorize the City Manager to negotiate and execute a contract to purchase six (6) used buses; and authorize the transfer of $26,400 from the Transit Fund Balance to Account No. 4600-8615 for the purchase of six (6) used buses from Golden Gate Transit, and $51,000 from the Transit Fund Balance to Account No. 4600-7332 for refurbishment of used buses. 10. TRANSFER OF STORM DRAIN TO THE LOS ANGELES COUNTY FLOOD CONTROL DISTRICT (LACFCD), GOLDEN VALLEY ROAD ASSESSMENT DISTRICT, M.T.D. NO. 1428 — RESOLUTION NO. 98- 115 — This is a resolution to authorize the transfer of Miscellaneous Transfer Drain (M.T.D.) No. 1428 to the Los Angeles County Flood Control district (LACFCD), and to request LACFCD to accept this transfer. This is necessary for the LACFCD to commence maintaining said storm drain. This storm drain was constructed as part of the infrastructure included within the Golden Valley Road Assessment District. RECOMMENDED ACTION: Adopt Resolution No. 98-115; direct the City Clerk to transmit a copy, of this report indicating the date and action taken, and three certified copies of the adopted Resolution to the Building & Safety/Land Development Division at the County of Los Angeles, Department of Public Works. 11. TRACT MAP NO. 52354 — APPROVAL OF THE FINAL MAP AND ACCEPTANCE OF OFFERS OF DEDICATION — Tentative Tract Map No. 52354 was granted tentative approval by the Planning Commission on November 18, 1997. The property is located between Sierra Highway and Sierra Estates Drive, on the west side of Friendly Valley Parkway. The property consists of 6.02 acres and is being subdivided into 12 common lots. The conditions set by the Planning Commission have been met, and fees have been paid as indicated on the Fact Sheet. The map has been checked to the satisfaction of the City Engineer and is ready for Council approval and acceptance of the dedications. RECOMMENDED ACTION: Approve Tract Map No. 52354; accept offers of dedication; make findings; instruct the City Treasurer to endorse the Special Assessment Certificate; and instruct the City Clerk to endorse the Certificate. 12. CHECK REGISTER NOS. 37, 38, and 39 —RESOLUTION NO. 98-123 — Adoption of resolution approving and ratifying payment of the demands presented in the check register. RECOMMENDED ACTION: Adopt Resolution No. 98-123. PUBLIC HEARING 13. APPEAL OF PROPOSED RESIDENTIAL DEVELOPMENT IN CIRCLE J RANCH, MASTER CASE 94-038/TTM 44896 — Master Case 94-038 was approved by the Planning Commission on July 28, 1998. The Planning Commission's approval was appealed to the City Council on August 121 1998. This project consists of 95 single-family homes, 157 townhomes, and a .75 acre park located at the intersection of Circle J Ranch Road and Via Princessa. RECOMMENDED ACTION: Adopt Resolution No. 98-122 which will a) certify the Final Environmental Impact Report (SCH #95021005), adopting a Statement of Overriding Considerations for the project's cumulative impact to air quality, biological resources; b) adopt the Findings of Fact prepared for the project; c) adopt the Mitigation Monitoring and Reporting Program prepared for the project; d) approve Master Vesting Tentative Tract Map 44896, Conditional Use Permit 94-001, Oak Tree Permit 947007, and Hillside Review 94-007 (Master Case 94-038), subject to the conditions of approval. UNFINISHED BUSINESS 14. CENTRAL PARK _ PROJECT NO. 99-057 - BID AWARD — Awarding the construction contract for Central Park on Bouquet Canyon Road to include lighted softball fields, sports fields, landscaping, restroom walkways, parking lot, and infrastructure to support the site. RECOMMENDED ACTION: Disqualify the apparent low bidder, TCGE, Inc., due to non -responsiveness of the bid requirements. Award a contract to the lowest responsible bidder, Valley Crest, in the amount of $3,511,780 which includes base bid only and a 10 percent contingency. Authorize entering into a contract with Willdan Associates, not to exceed $65,000 for construction inspection service. Transfer $770,000 from Account No. F3003001-8001 and $112,000 from F3003052-8001 into Account No. P4001001-8001 and P4001052 respectively. Authorize entering into a contract with RJM Design Group, not to exceed $150,000 for design of Phase H. Funding is budgeted and available in Account No. P4002001-8001. Authorize City Manager or designee to execute all documents, subject to City Attorney approval. 7 15. STATUS REPORT ON THE NEWHALL RANCH DEVELOPMENT PROJECT - On July 28, 1998, the Los Angeles County Board of Supervisors held a public hearing on the Newhall Ranch development project. The Board directed Newhall Land and Farming to work with County staff to make changes to the project based upon public input. The Board also directed staff to return the revised project to the October 27, 1998 Board meeting. City staff will forward the County staffs recommendations to the Council as soon as they are received. RECOMMENDED ACTION: Review the status of the City's list of concerns regarding the Newhall Ranch project and provide staff with direction for the October 27, 1998 Board of Supervisors meeting. NEW BUSINESS 16. STAFFING ADJUSTMENTS— RESOLUTION NO. 98-124 As the City strives to provide an ever -improving quality of life to our residents, the organization's service levels are constantly increasing. With the addition of such items as the Landscape Maintenance Districts (LAID), the Sports Complex, the Newhall Metrolink Station, the Central Park, and. an'always increasing number of programs and events, there is a need for new positions to handle the increased level of service. . RECOMMENDED ACTION: Adopt Resolution No. 98-124, which provides for changes in the following departments: Parks, Recreation & Community Services, Field Services and Transportation & Engineering Services. COMMITTEE REPORTS (Council) STAFF COMMENTS CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL — Existing Litigation Government Code Section 54956.9(a) Kanowsky vs. City of Santa Clarita Los Angeles Superior Court Case No. BS053427 ADJOURNMENT The next regular meeting of the City Council will be held Tuesday, October 27, 1998 at 6:30 p.m. in the Council Chamber at City Hall, 23920 Valencia Blvd., Santa Clarita. CERTIFICATION I, Sharon L. Dawson, City Clerk, do hereby certify.that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on October 8, 1998, between the hours of 9 o'clock a.m. and 5 o'clock p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. _/ A Sharon L. Dawson, CMC City Clerk Santa Clarita, California