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HomeMy WebLinkAbout1998-06-09 - MINUTES - SPECIAL REGULAR (2)MINUTES OF SPECIAL MEETING CITY OF SANTA CLARITA CITY COUNCIL 6:00 PAL AUNUTES OF REGULAR MEETING CITY OF SANTA CLARITA CITY COUNCIL 6:30 P.M JUNE 9,1998 CALL TO ORDER Mayor Heidt called to order the special meeting of the City Council at 6:00 p.m. ROLL CALL All Councilmembers were present. PUBLIC PARTICIPATION There was none. CLOSED SESSION ANNOUNCEMENT Carl Newton, City Attorney, announced that this closed session is for the purpose of. Conference with legal counsel - Anticipated Litigation - Government Code Section 54956.9(b) - One matter RECESS At 6:01 p.m., Mayor Heidt recessed the meeting to closed session in the Century Room. RECONVENE Mayor Heidt reconvened the special meeting of the City Council at 6:28 p.m. CITY ATTORNEY ANNOUNCEMENT Carl Newton, City Attorney, announced that no action was taken in Closed Session that was required to be reported. ADJOURNMENT Mayor Heidt adjourned the special meeting of the City Council at 6:29 p.m. CALL TO ORDER Mayor Heidt called to order the regular meeting of the City Council at 6:30 p.m. ROLL CALL All Councilmembers were present. CITY CLERK'S ANNOUNCEMENT Sharon Dawson, City Clerk, announced that anyone wishing to address an item on the agenda should fill out a speakers' slip and submit it to the City Clerk before the item is discussed. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. This session is open to the public. Councilmember Ferry requested that an item of subsequent need be added to the agenda as item 17 for Council to revisit the vehicle license fee repeal, given that the state budget is due to be submitted by the legislature to the Governor by June 15, prior to the next Council meeting. Motion by Ferry, second by Weste, to add item 17 to the agenda to discuss repeal of the vehicle license fee, finding there is an immediate need and that need arose subsequent to the posting of the agenda. Ayes: Weste, Klajic, Darcy, Ferry Noes: Heidt Absent: None Motion carried. PUBLIC PARTICIPATION Addressing the Council at this time was Chris Campbell in support of the Council and libraries; Dennis Conn regarding a university in Santa Clarita; Elfreda Higgins in support of Newhall revitalization; Clark Harney, Sarah Burkhart, Aubree Garman, and Alex Everhart representing Newhall Elementary School regarding historical sites; Cam Noltemeyer regarding the local campaign disclosure ordinance; Andrew Martin regarding the article in the Signal newspaper related to an election complaint; Lynne Plambeck requesting the Council to agendize discussion of a hit piece mailed prior to the April election; Bob Lathrop requesting a board of architectural review; and Mike Egan regarding the Signal article related to an election complaint. INVOCATION Councilmember Majic gave the invocation. FLAG SALUTE Councilmember Majic led the flag salute. APPROVAL OF AGENDA Motion by Darcy, second by Ferry, to approve the agenda, noting the addition of item 17. Hearing no objections, it was so ordered. APPROVAL OF MINUTES Motion by Darcy, second by Ferry, to approve the minutes of the May 26, 1998 meeting. Hearing no objections, it was so ordered. AWARDS/RECOGNITIONS TO MEMBERS OF THE COMMUNITY There were none. PRESENTATIONS TO THE CITY There were none. ITEM IA CONSENT CALENDAR READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may determine that the title has been read. Determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. ITEM 1 CONSENT CALENDAR SUMMARY VACATION OF DUPONT PLACE AND A PORTION OF WESTINGHOUSE PLACE - RESOLUTION NO. 98-72 - Due to changes in the proposed site development of the land included within Parcel Map Nos. 18400 and 18789, Dupont Place and a portion of Westinghouse Place, as dedicated on these final parcel maps, are no longer required. Currently, these roads have not been constructed and there are no public utilities or improvements within the right-of-way to be vacated. Adopt Resolution No. 98-72 for the summary vacation of Dupont Place and a portion of Westinghouse Place; and direct the City Clerk to record the certified original resolution in the office of the Registrar -Recorder of the County of Los Angeles. ITEM 2 CONSENT CALENDAR JOINT PILOT STORMWATER FILTERING PROJECT - The City, Los Angeles County, and Newhall Land & Farming Company are proposing a pilot stormwater filtering system project that uses a variety of media to remove oil, grease, soluble metals, sediment, total phosphorous, and other pollutants found in stormwater runoff from parking lots. Approve this joint pilot stormwater filtering project to reduce pollution entering the Santa Clara River and allocate funds in the amount of $24,000 from the Stormwater Utility Fund Balance to the Los Angeles County Environmental Programs Division to perform the before and after project monitoring of this system to evaluate its effectiveness. ITEMS CONSENT CALENDAR SOUTH FORK TRAIL PHASE III — PROJECT NO. 81001— PROJECT ACCEPTANCE — Acceptance of the construction contract of a Class I trail in the vicinity of vacated Newhall Avenue, Wiley Canyon Road, and Orchard Village Road. Accept the work performed by Pima Corporation dba Advanced Construction, on South Fork Trail Phase III — Project No. 81001. Direct the City Clerk to file the Notice of Completion. Direct staff to release the project retention 35 days after the Notice of Completion is recorded, as provided for by law. ITEM 4 CONSENT CALENDAR AWARD LANDSCAPE MAINTENANCE CONTRACT FOR LANDSCAPE DISTRICT ZONES T4-T7 — The jurisdiction over the Landscape Maintenance Districts was transferred from the County of Los Angeles to the City of Santa Clarita in July of 1997. Upon the transfer, the City assumed all of the landscape maintenance contracts that were in place. Award contract to California Landscape for $165,924, and authorize a 15 -percent contingency expenditure. The funds have been requested for Fiscal Year 1998/99 in Account Nos. 7507, 7508, 7512, 7513-8001, subject to City Council adoption of the Fiscal Year 1998/99 budget. Authorize the City Manager or his designee to execute all documents, subject to City Attorney approval. ITEM 5 CONSENT CALENDAR SET A TIME AND PLACE FOR A PUBLIC HEARING TO LEVY ANNUAL ASSESSMENTS AT THE PREVIOUSLY ESTABLISHED RATE FOR LANDSCAPE DISTRICT ZONES 1 THROUGH 8, T1 THROUGH T10, T17, T23, T29, T30, T31, T42A, T42B, AND T46 — RESOLUTION NO. 98-73 — The City Council is required by law to annually evaluate and establish rates for Landscape Maintenance Districts (LMD). This item sets the public hearing to establish rates in FY 1998/99. Adopt Resolution No. 98-73, approving the preliminary Engineer's Report, declaring the City's intention to levy and collect assessments at the previously established rates for Fiscal Year 1998-99, and setting a time and place for a public hearing on Landscape Maintenance District No. 1, Zones 1 through 8, T1 through T10, T17, T23, T29, T30, T31, T42A, T42B, and T46. ITEM 6 CONSENT CALENDAR STATE LEGISLATION: SENATE BILL 1693 Under current law (Elections Code Sections 10262 and 10263), the City Clerk has one week after a municipal election to canvass the returns. SB 1693 (Dills) amends the statutes to allow the City Clerk up to 14 days to canvass the election. Support SB 1693 (Dills) and forward appropriate statements of position to Santa Clarita's State Legislative Delegation, State Senator Dills, Governor Wilson, League of California Cities, California Contract Cities Association, and Independent Cities Association. ITEM 7 CONSENT CALENDAR RENEWAL OF GENERAL SERVICES AGREEMENT WITH LOS ANGELES COUNTY FOR MISCELLANEOUS SERVICES — RESOLUTION NO. 98-74 — Currently the County of Los Angeles provides services such as predatory animal control, prosecution of city ordinances, direct assessment collection, and a variety of public works activities under the General Services Agreement. The current agreement expires June 30, 1998. The new agreement would be in effect for a period of five years, expiring June 30, 2003, with an option to renew for an additional five years. Adopt Resolution No. 98-74 requesting renewal of the General Services Agreement with the County of Los Angeles; authorize the City Manager to execute the agreement, subject to City Attorney approval. One written comment was submitted on this item. ITEM 8 CONSENT CALENDAR COMPUTER SURPLUS DONATION PROGRAM During the mid -year budget process in December 1997, Council approved the purchase of Pentium Computers to replace the computers used by City staff. This transition is now complete leaving 122 computers in surplus and available for sale or donation to non-profit organizations throughout the City of Santa Clarita. A program has been identified that would allow these computers to be randomly dispersed to qualified entities interested in receiving one or more computers. In order to be considered a qualified applicant, they must be a 501(c)(3), non-profit organization. Authorize the donation of 122 computers from City surplus to qualified non-profit organizations within the City of Santa Clarita. One written comment was submitted on this item. ITEM 9 CONSENT CALENDAR , STUDY SESSION SCHEDULE AND FORMAT As a result of Council discussion at the regular meeting of April 21, 1998, and the Team Building Session on May 16, 1998, staff has looked into the possibility of changing the day and/or time of study sessions to avoid conflict with the Planning Commission meetings which are held on the first and third Tuesday of each month and to accommodate the public access channel and Councilmembers' calendars. Change the time for Study Session meetings on the first Tuesday of each month to begin at 6:30 p.m. and continue until no later than 7:30 p.m., starting with the new fiscal year. ITEM 10 CONSENT CALENDAR CHECK REGISTER NOS. 20 AND 21— RESOLUTION NO. 98-75 Adoption of resolution approving and ratifying payment of the demands presented in the check register. Adopt Resolution No. 98-76. Motion by Weste, second by Ferry, to adopt the consent calendar. On roll call vote: Ayes: Klajic, Darcy, Ferry, Weste, Heidt Noes: None Absent: None Motion carried. ITEM 11 PUBLIC HEARING 1998/99 BUDGET AND CAPITAL IMPROVEMENT PROGRAM Mayor Heidt opened the public hearing. Sharon Dawson, City Clerk, reported that all notices required have been provided. Paul Zaengle, Management Analyst, reported that the 1998/99 Fiscal Year budget represents the City's ongoing commitment to provide the community with the utmost quality and level of service attainable. The proposed budget has total appropriations of $89.2 million, up 5% from last year's $84.9 million adopted budget. This includes $29.4 million in Capital Projects, $16.6 million in Personnel costs, $42.5 million in Operations and Maintenance, and $652,285 in Capital Outlay. Addressing the Council on this item was Hunt Braly representing Hank Arklin; Connie Worden-Roberts representing the Chamber of Commerce and the Valencia Industrial Association; Ingrid Boydston representing the Canyon Theatre Guild; Kim Kurowski representing the Chamber of Commerce; Patti Rasmussen; Valerie Thomas; Allan Cameron; Karen Pearson representing the SCV Sierra Club; and Vera Johnson. Two written comments were submitted on this item. Mayor Heidt closed the public hearing. Motion by Ferry,_ second by Weste, to schedule the budget for adoption at the June 23, 1998 meeting of the City Council; supporting a matching funds program with Council to determine the amount at a minimum of $250,000 with the architectural guidelines and cultural arts plan in place, borrowing money from redevelopment funds as a loan from the general fund. Hearing no objections, it was so ordered. RECESS AND RECONVENE Mayor Heidt called a recess at 8:17 p.m. and reconvened the meeting at 8:30 p.m. ITEM 12 NEW BUSINESS FORMATION OF A 2000 CENSUS SCV COMPLETE COUNT COMMITTEE Laura Stotler, Associate Planner, reported that the purpose of this item is the formation of a committee to encourage the public to participate in the 2000 Census. r" Motion by Darcy, second by Weste, to appoint a Council Complete ff Count Subcommittee of Councilmember Ferry and Mayor Heidt; direct staff to begin formation of a multi -agency SCV Complete Count Committee to encourage participation in the 2000 Census. On roll call vote: Ayes: Darcy, Ferry, Weste, Klajic, Heidt Absent: None Motion carried. ITEM 13 NEW BUSINESS TERM LIMITS: BOARDS AND COMMISSIONERS Councilmember Weste reported that the City Council appoints members of the Planning Commission and Parks & Recreation Commission with members serving four year staggered terms. Santa Clarita Municipal Code Section 2.06.010 states that no one commissioner may serve more than two consecutive terms without allowing at least one full term lapse. Concern has surfaced regarding this Code Section in that it may cost the City valuable experienced commissioners. Addressing the Council on this item was Louis Brathwaite, Allan Cameron, and Valerie Thomas. Motion by Weste, second by Ferry, to introduce Ordinance 88-18 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING CHAPTER 2.06 OF THE SANTA CLARITA MUNICIPAL CODE PERTAINING TO THE TERM LIMITS OF BOARDS AND COMMISSIONS to delete term limits. On roll call vote: Ayes: Ferry, Weste Noes: Klajic, Darcy, Heidt Absent: None Motion did not carry. Motion by Darcy, second by Weste, to introduce Ordinance 08-18 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING CHAPTER 2.06 OF THE SANTA CLARITA MUNICIPAL CODE PERTAINING TO THE TERM LIMITS OF BOARDS AND COMMISSIONS allowing service of three full consecutive terms, allowing a lapse of at least 2 years before a person can be reappointed, and reserving the power of the Council to reaffirm appointments and reappointments every four years. 6l On roll call vote: Ayes: Weste, Klajic, Darcy, Ferry Noes: Heidt Absent: None Motion carries. ITEM 14 NEW BUSINESS PROPOSED VETERAN'S MEMORIAL John Danielson, Parks, Recreation, and Community Services Supervisor, reported that this item is for consideration of the acquisition and development of property in the community of Newhall for the creation of a Veteran's Memorial Peace Park. Addressing the Council on this item was Allan Cameron; Vera Johnson and Warren Johnson representing the Historical Veterans' Memorial Committee; John Lukes; Mark Gates; Karen Pearson and Andy Martin. A 3 -page petition was submitted on this item from the Historical Veterans' Memorial Committee. Motion by Ferry, second by Darcy, to refer to Parks and Recreation Services to look at other options. Hearing no objections, it was so ordered. ITEM 15 NEW BUSINESS APPEAL OF A PLANNING COMMISSION APPROVAL OF MASTER CASE 97-188 (OAK TREE PERMIT 97-021), TO ALLOW FOR RETROACTIVE APPROVAL OF THE UNPERMITTED REMOVAL OF 64 OAK TREES LOCATED ON THE WESTERLY SIDE OF SIERRA HIGHWAY, 750 FEET SOUTH OF REMSEN STREET IN THE NEWHALL AREA OF THE CITY. THE APPELLANT IS THE GATES KING PARTNERS; MR. MARK GATES — RESOLUTION NO. 98-57 Fred Follstad, Associate Planner, reported that the appellant is appealing the Planning Commission approval of Master Case 97-188 which required a number of mitigation measures including a requirement for a payment of $500,000 into the City's Oak Tree fund for the unpermitted removal of 64 oak trees. Addressing the Council on this item was appellant Mark Gates; Vera Johnson; Warren Johnson; Allan Cameron representing Mark Gates; Andy Martin; Mike Lyons and Cynthia Neal -Harris representing the Santa Clarita Oak Conservancy; Michael Kotch representing SCOPE; and Bob Lathrop. Motion by Darcy, second by Ferry, to direct staff to meet with the appellant to discuss the proposal identified in the letter dated May 26, 1998 and return to the City Council at the first meeting in November, 1998 (November 10, 1998). On roll call vote: Ayes: Majic, Darcy, Ferry, Weste, Heidt Noes: None Absent: None Motion carried. ITEM 16 NEW BUSINESS REVISION TO SANTA CLARITA MUNICIPAL CODE REGARDING PURCHASING POLICY, CHAPTERS 3.12, INCREASING THE CITY MANAGER'S CONTRACTIEXPENDITURE AUTHORITY — ORDINANCE NO. 98-15 Steve Stark, Director of Administrative Services, reported that at the Budget Study Session of June 2, 1998, the City Council discussed the City Manager's contract/signature authority and whether that limit should be increased. As a result of that meeting, it was determined that the limit should be increased to $50,000. Motion by Darcy, second by Klajic, to introduce and pass to second reading Ordinance No. 98-15, entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA AMENDING THE MUNICIPAL CODE AT TITLE 3 AMENDING CHAPTERS 3.12 RELATING TO PURCHASES. On roll call vote: Ayes: Darcy, Ferry, Weste, Hlajic, Heidt Noes: None Absent: None Motion carried. ITEM 17 SUBSEQUENT NEED ITEM VEHICLE LICENSE FEE REPEAL Councilmember Ferry reported that Assemblymembers Runner and McClintock have made assurances that funding to cities will be replaced and expressed the desire to have Council take a position of support for the tax cut. Addressing the Council on this item was Connie Worden-Roberts representing the Chamber of Commerce; and Greg Matranga representing Assemblymember Runner. Motion by Ferry, second by Weste, to support repeal of the vehicle license fee if it contains full backfill provisions mitigating all losses to the City, a growth factor equal to or better than VLF formulas under existing law, and a constitutional guarantee for revenues to be directed to local governments. On roll call vote: Ayes: Ferry, Weste, E3ajic, Darcy Noes: Heidt Absent: None Motion carried. COMMITTEE REPORTS (Council) There were none. STAFF COMMENTS There were none. COUNCII.MEMBER COMMENTS Councilmember Darcy referred a letter to staff regarding parking in front yards. ADJOURNMENT Motion by Darcy, second by ffiajic, to adjourn the meeting at 10:26 p.m. Hearing no objections, it was so ordered. The next regular meeting will be held at 6:30 p.m., Tuesday, June 23, 1998 in the Council Chamber, 23920 Valencia Blvd. MR ATTEST: i 41! 98jun9m