Loading...
HomeMy WebLinkAbout1998-08-25 - MINUTES - SPECIAL REGULAR (2)MINUTES OF SPECIAL MEETING 6:00 P.M. MINUTES OF REGULAR MEETING CITY OF SANTA CLARITA CITY COUNCIL 6:30 P.M. AUGUST 25, 1998 CALL TO ORDER Mayor Heidt called the special meeting to order at 6:00 p.m. ROLL CALL All Councilmembers were present. PUBLIC PARTICIPATION There was none. CLOSED SESSION ANNOUNCEMENT Chris Cheleden, Assistant City Attorney, announced that the purpose of this Closed Session is to conduct a: CONFERENCE WITH LEGAL COUNSEL — Existing Litigation Government Code Section 54956.9(a) Steffen vs. City of Santa Clarita United States District Court Case No. 98-5181 ABC RECESS TO CLOSED SESSION At 6:01 p.m., Mayor Heidt recessed the meeting to closed session in the Century Room. RECONVENE Mayor Heidt reconvened the special meeting of the City Council at 6:28 p.m. CITY ATTORNEY ANNOUNCEMENT Chris Cheleden, Assistant City Attorney, announced that no action was taken during Closed Session that was required to be reported. ADJOURNMENT Mayor Heidt adjourned the special meeting of the City Council at 6:29 p.m. CALL TO ORDER Mayor Heidt called to order the meeting of the City Council at 6:30 p.m. ROLL CALL All Councilmembers were present. CITY CLERWS ANNOUNCEMENT Sharon Dawson, City Clerk, announced that anyone wishing to address an item on the agenda should fill out a speakers' slip and submit it to the City Clerk before the item is discussed. EXECUTIVE SESSION This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. This session is open to the public. PUBLIC PARTICIPATION Addressing the Council at this time was Michael Kotch regarding information available on the City's webpage; Christine Jennis and Phil Hof regarding comments made by Councilmember Ferry before the County Planning Commission about the Westridge project; Barbara Wampole regarding the City adopting standards for SEAS that would be the same as the County; Dennis Conn regarding monorails and tourism; Bob Lathrop regarding conduct of the City Council meetings in accordance with Roberts Rules of Order; and Gregg Lawler complimenting the efforts of the Council. One written comment was received regarding code enforcement. INVOCATION Councilmember Ferry introduced Father Norm Kopachek who gave the invocation. FLAG SALUTE Councilmember Ferry introduced Effie Bird who led the flag salute. APPROVAL OF AGENDA Motion by Darcy, second by Weste, to approve the agenda, pulling item 17 for discussion. Hearing no objections, it was so ordered. APPROVAL OF MINUTES Motion by Darcy, second by IHajic, to approve the minutes of the July 14, 1998 meeting. Hearing no objections, it was so ordered. AWARDS/RECOGNITIONS TO MEMBERS OF THE COMMUNITY Mayor Heidt and Councilmembers presented a plaque to Josephina Reyes as 1998 Los Angeles County Librarian of the Year for the Valencia Library. PRESENTATIONS TO THE CITY There were none. 2 ITEM 1 CONSENT CALENDAR. READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may determine that the title has been read. Determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. ITEM 2 CONSENT CALENDAR TAX SHARING RESOLUTION FOR SANITATION DISTRICT ANNEXATION NO. 277 — RESOLUTION NO. 98-104 A tax sharing resolution to establish tax increment funding for Sanitation District No. 26 to provide wastewater treatment services to the area included in Sanitation District Annexation No. 277. Adopt Resolution No. 98-104 approving and accepting the negotiated exchange of property tax revenues resulting from Sanitation District Annexation No. 277. ITEM 3 CONSENT CALENDAR TAX SHARING RESOLUTION FOR SANITATION DISTRICT ANNEXATION NO. 299 — RESOLUTION NO. 98-105 A tax sharing resolution to establish tax increment funding for Sanitation District No. 26 to provide wastewater treatment services to the area included in Sanitation District Annexation No. 299. Adopt Resolution No. 98-105 approving and accepting the negotiated exchange of property tax revenues resulting from Sanitation District Annexation No. 299. ITEM 4 CONSENT CALENDAR AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES CONTRACT WITH EIP ASSOCIATES TO PREPARE AN ENVIRONMENTAL IMPACT REPORT (EIR) FOR THE WES THOMPSON RANCH PROJECT (MASTER CASE NO. 96-072) Staff has selected EIP Associates to prepare the EIR for the Golden Valley Ranch project, which proposes approximately 350 residential units on 176 acres. The project site lies north of Soledad Canyon Road, east of Sand Canyon, within the unincorporated portion of the County of Los Angeles and an annexation will be required. Authorize the City Manager or designee to enter into a professional services contract between the City and EIP Associates to prepare the EIR for the Wes Thompson Ranch Development, for a total contract amount not to exceed $149,007.10 from Account No. 501-2386, subject to City Attorney approval. 3 ITEM 5 CONSENT CALENDAR UPDATE ON THE OLD TOWN NEWHALL STREET FAIR SCHEDULED FOR SEPTEMBER 26, 1998 Update to the City Council on the plans and details for the Old Town Newhall Street Fair scheduled for Saturday, September 26, 1998. Authorize the one -day closure (September 26, 1998) of the affected portions of Market Street and Walnut Street. ITEM 6 CONSENT CALENDAR 1998/1999 ANNUAL PARK REHABILITATION PROGRAM — PROJECT NOS. P0013 AND P0014 — BID ADVERTISEMENT These capital improvement projects will replace the pool deck and drains, as well as tile and re -plaster the Santa Clarita and North Oaks Pools; repair various park walkways, and replace the roof of the Newhall Park recreation building. Direct Field Services staff to start the formal bid process to complete Annual Park Rehabilitation Program Project Nos. P0013 and P0014. ITEM 7 CONSENT CALENDAR RENEWAL OF PEST CONTROL AND WEED ABATEMENT CONTRACT Golden Bear Arborist, Inc. is beginning its third year of a four-year renewable contract for pest control and weed abatement services to the City. Golden Bear has provided the City with exceptional service over the past two years. Approve the contract with Golden Bear Arborists, Inc. for $62,000. These funds have been budgeted in FY 1998-1999 in Account Nos. 5600-8001 and 5213-8001. Authorize the City Manager or his designee to execute all documents, subject to City Attorney approval. ITEM 8 CONSENT CALENDAR AMENDMENT TO MUNICIPAL CODE — STUDY SESSIONS At the meeting of July 14, 1998, Council introduced an ordinance amending Section 2.04.010 of the Municipal Code to provide for regular Study Sessions of the City Council to begin at 5:30 p.m. on the first Tuesday of each month. Ordinance No. 98- 19 has been prepared for Council's adoption at this time. Adopt Ordinance No. 98-19 entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING CHAPTER 2.04 OF TITLE 2, OF THE SANTA CLARITA MUNICIPAL CODE CONCERNING THE TIME OF REGULAR MEETINGS. ITEM 9 CONSENT CALENDAR SOLEDAD CANYON ROAD MEDIAN PROJECT ACCEPTANCE On August 3, 1998, the Soledad Canyon was completed to the satisfaction of LANDSCAPING PROJECT NO. 99-059 — Road Median Landscaping Project 99-059 the Director of Parks, Recreation, and 0 Community Service Department. This project consists of landscaping improvement to the median from Rainbow Glen to Crossglade, and on Whites Canyon south of Soledad Canyon Road to the Santa Clara River. Accept the work performed by Terra -Cal Construction, Inc. on the Soledad Canyon Road Median Landscaping, Project No. 99-059. Direct the City Clerk to file the Notice of Completion. Direct staff to release the five percent retention 35 days after the Notice of Completion is recorded, provided no stop notices as provided by law have been filed. ITEM 10 CONSENT CALENDAR SANTA CLARITA VALLEY COMMITTEE ON AGING AGREEMENT Annual agreement between the City of Santa Clarita and the Santa Clarita Committee on Aging in support of the Senior Center. Approve the agreement between the City of Santa Clarita and the Santa Clarita Valley Committee on Aging in the amount of $150,000, and authorize. the City Manager to execute all documents, subject to City Attorney approval. ITEM 11 CONSENT CALENDAR OFFICE OF CRIMINAL JUSTICE PLANNING (OCJP) VIOLENCE AGAINST WOMEN GRANT — RESOLUTION NO. 98-102 The State of California Office of Criminal Justice Planning has approved a $90,000 Violence Against Women Law Enforcement Specialized Units Program Grant for the City of Santa Clarita for the 1998/99 grant year. The grant requires a $30,000 cash match. Adopt Resolution No. 98-102. Approve and authorize the City Manager or designee to execute any contracts, agreements, or change orders arising out of the Office of Criminal Justice Planning Violence Against Women Grant. Establish estimated revenues in the Miscellaneous Grants Fund Account No. 101-5172. Authorize $30,000 to be transferred from Sheriffs Department contract savings in Account No. 6100-8071 to Account No. 101-5172 for the required 25% cash match. Appropriate $102,000 to Account No. 7447-8110 and $18,000 to Account No. 7447- 7312. ITEM 12 CONSENT CALENDAR BUREAU OF JUSTICE ASSISTANCE LOCAL LAW ENFORCEMENT BLOCK GRANT The Bureau of Justice Assistance announced the availability of funding for the Local Law Enforcement Block Grant. The purpose of the grant is to provide local jurisdictions with opportunities to reduce crime and improve public safety. The City of Santa Clarita has applied for a direct award of $181, 637. The grant requires a $20,182 cash match by the City. Approve and authorize the City Manager or designee to execute any contracts, agreements, or change orders arising out of the Bureau of Justice Assistance Local Law Enforcement Block Grant. Establish estimated revenues in the Bureau of Justice Assistance Local Law Enforcement Grant III Account No. 108-5262. Authorize $20,182 to be transferred from Sheriffs Department contract savings in Account No. 6100-8071 to Account No. 108-5262 for 5 the required cash match. Appropriate $2,000 to Account No. 7497-7011 and $199,855 to Account No. 7497-8001. ITEM 13 CONSENT CALENDAR RENEWAL OF TRANSIT TIMETABLE PRINTING CONTRACT In July 1996, the City of Santa Clarita entered into a contract with Excel Graphics to print Santa Clarita Transit timetables. This two-year contract included a one- time renewal option. It was amended by City Council to reflect an increase in the number of copies from 30,000 to 60,000. Staff would like to exercise the renewal option, which covers four printings over a two-year period. The proposed contract renewal amount is $75,712, which was anticipated in the FY 1998/99 budget. Approve renewal of the Excel Graphics contract for printing of the Santa Clarita Transit Timetables for $75,712, plus 10% contingency. The funds have been budgeted in FY 1998/99, Account No. 4600/7308. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 14 CONSENT CALENDAR SIERRA HIGHWAY/STATE ROUTE 14 CONGESTION CORRIDOR OVERLAY (PROJECT NO. S3002) AND RESTRIPING (PROJECT NO. C0001) — PROJECT ACCEPTANCE The Sierra Highway/State Route 14 Congestion Corridor Project combined an overlay and striping project incorporating a street resurfacing effort on Sierra Highway between Soledad Canyon Road and Vista Del Canon and a restriping project on Sierra Highway from four to six lanes of travel between Soledad Canyon Road and Friendly Valley Parkway. Additionally, the traffic signals at Sierra Highway and Friendly Valley Parkway and Whispering Leaves were upgraded to the latest Caltrans Standards. Accept the work performed by Silvia Construction, Inc., on the Sierra Highway Overlay and Restriping, Project Nos. S3002 and C0001. Direct the City Clerk to file the Notice of Completion. Direct staff to release the 10% retention 35 days after the Notice of Completion is recorded, provided no stop notices, as provided by law, have been filed. ITEM 15 CONSENT CALENDAR MAGIC MOUNTAIN PARKWAY (SR -126) — NO -STOPPING ZONE — RESOLUTION NO. 98-103 Prohibit the parking and stopping of vehicles along the north side of Magic Mountain Parkway, between McBean Parkway and Valencia Boulevard. Adopt Resolution No. 98-103, establishing a no -stopping zone along the north side of Magic Mountain Parkway, between McBean Parkway and Valencia Boulevard. ITEM 16 CONSENT CALENDAR FOUR OAKS DEWATERING PUMPS — PROJECT NO. S3007 — PROJECT ACCEPTANCE This project installed a pump system in the Four Oaks area. The pumps are designed to lower the area's high groundwater and to protect the residents and the City from damage caused by water seeping up through the ground surface. The project was completed on July 6, 1998. Accept the work performed by Foothill Engineering and Dewatering, Inc. on the Four Oaks Dewatering Project, Project No. S3007. Direct the City Clerk to file the Notice of Completion. Direct staff to release the five percent retention 35 days after the Notice of Completion is recorded, provided no stop notices, as provided by law, have been filed. ITEM 17 CONSENT CALENDAR WILEY CANYON ROAD REALIGNMENT BID AWARD PROJECT NO. S2020 This project will include construction of two travel lanes using the eastern portion of right-of-way, curb, gutter, and a seven -foot sidewalk on the east side, a five-foot paved shoulder lane adjacent to the curb for bicycle use, an asphalt walk area on the west side from Powell Street to Wabuska Road, and a concrete retaining wall to relieve the existing steep slope impacts on the roadway. Award the contract for the Wiley Canyon Road Realignment, Project No. S2020 to Gueno Development in the amount of $1,399,802.55 and authorize a 15 percent contingency should any change orders to the contract become necessary. Authorize budget transfers and appropriate funds in the amounts shown in the report. Authorize the City Manager or designee to execute and sign all documents,. subject to City Attorney approval. Brad Therrien, Assistant City Engineer, provided additional information in response to inquiry from Councilmember Weste. ITEM 18 CONSENT CALENDAR 1997/98 AND 1998/99 ANNUAL INFRASTRUCTURE PROJECTS — BID RESULTS Bids were received by the City Clerk's office on July 23, 1998. Due to conflicts between summer recess and project schedule, Council granted authority to the City Manager on July 14, 1998 to sign the contract with the lowest responsible bidder in order to keep this project on schedule. This report is an update of the bid results. Ratify the contract entered into by the City Manager with Excel Paving Company under the authority granted by Council on July 14, 1998. ITEM 19 CONSENT CALENDAR CHECK REGISTER NOS. 27, 28, 29, 30, AND 31 — RESOLUTION NO. 98-107 Adoption of resolution approving and ratifying payment of the demands presented in the check register. Adopt Resolution No. 98-107. 7 Motion by Weste, second by Darcy, to adopt the consent calendar. On roll call vote: Ayes: Weste, Klajic, Darcy, Ferry, Heidt Noes: None Absent: None Motion carried. ITEM 20 PUBLIC HEARING 1998 CONGESTION MANAGEMENT PROGRAM LOCAL IMPLEMENTATION REPORT — RESOLUTION NO. 98-106 Mayor Heidt opened the public hearing. Sharon Dawson, City Clerk, announced that all notices required have been provided. Conal McNamara, Assistant Planner, reported that this public hearing is to consider the annual report to the Metropolitan Transportation Authority (MTA) verifying the City's compliance with the Congestion Management Program (CMP). Participation requires the adoption of a compliance resolution as well as the reporting of new development activity and transportation improvements to either credit or debit the bank established in the 1994 CMP. No requests to speak were submitted on this item. Dennis Conn addressed the Council during the public hearing. Mayor Heidt closed the public hearing. Motion by Ferry, second by Darcy, to adopt Resolution No. 98-106, and direct staff to deliver it and the 1998 LIR. to MTA on or before the September 1, 1998 deadline. On roll call vote: Ayes: KIgjic, Darcy, Ferry, Weste, Heidt Noes: None Absent: None Resolution No. 98-106 adopted. ITEM 21 NEW BUSINESS OLD ROAD WITHIN WESTRIDGE DEVELOPMENT Councilmember Ferry reported that the purpose of this item is for discussion of The Old Road through the Westridge project, which is now in public hearings before the Los Angeles County Regional Planning Commission. Addressing the Council on this item was Phillip Ellis; Michael Kotch representing SCOPE; Sydell Stokes representing Karen Pearson and the Sierra Club; Barbara Wampole; Connie Worden-Roberts representing the Chamber of Commerce and the 0 Valencia Industrial Association; Jerry Gladbach; Bob Lathrop; Hunt Braly; Douglas Hall; Viki Black; Allan Cameron; Cynthia Neal Harris representng the SC Oak Conservancy; and Dennis Conn. Two written comments were submitted. In response to inquiries from Councilmembers, Jeff Lambert, Director of Planning and Building Services, provided information on the issues raised with the County concerning the Westridge Development and the current status. Gloria Glenn, representing the Newhall Ranch Company, provided additional information on the project. Motion by Ferry, second by Darcy, to authorize staff to pursue the most environmentally sensitive alignment for the Old Road and allow staff to continue negotiations with the applicant and the County. On roll call vote: Ayes: Ferry Noes: Darcy, Weste, Klgjic, Heidt Absent: None Motion does not carry. Motion by Darcy, second by Weste, to direct staff to negotiate with Newhall Land & Farming and the County of Los Angeles for the most r" environmentally sensitive project, which includes roadways to {I adequately mitigate traffic impacts while not impacting roadways within the City of Santa Clarita. On roll call vote: Ayes: Ferry, Weste, Hlajic, Darcy, Herdt Noes: None Absent: None Motion carried. RECESS AND RECONVENE Mayor Heidt called a recess at 8:50 p.m. and reconvened the meeting at 9:00 p.m. ITEM 22 NEW BUSINESS NOMINATION AND APPOINTMENT OF ONE REDEVELOPMENT COMMITTEE MEMBER Ken Pulskamp, Assistant City Manager, reported that at the July 14, 1998 meeting, the City Council appointed three new members to the Committee and also directed staff to keep the list of committee candidates active in case of future resignations or removals. Cynthia Mitchell has recently resigned her position on the Newhall Redevelopment Committee. 91 No requests to speak were submitted on this item. Robert Aragon addressed the Council during discussion of this item. Motion by Heidt, second by Weste, to appoint Joseph Gallagher to the Newhall Redevelopment Committee. On roll call vote: Ayes: Weste, Hlajic, Darcy, Ferry, Heidt Noes: None Absent: None Motion carried. ITEM 23 NEW BUSINESS OFFER TO PURCHASE AND REMOVE A 14'X 48' BILLBOARD LOCATED AT 27565 SIERRA HIGHWAY Ken Pulskamp, Assistant City Manager, reported that the owners of the property located at 27565 Sierra Highway recently approached staff regarding a billboard located on-site. Having concerns about regulations governing signage, the property owners were preparing to lease the billboard to a sign company. Staff is proposing that the City purchase the billboard and ultimately remove it. No requests to speak were submitted on this item. Motion by Weste, second by Majic, to appropriate $3,800 from the Council Contingency Fund and direct staff to prepare an appraisal of the billboard sign and begin negotiations with the property owner to purchase the sign. On roll call vote: Ayes: Darcy, Ferry, Weste, Klajic, Heidt Noes: None Absent: None Motion carried. COMMITTEE REPORTS (Council) Councilmember Ferry reported on a recent meeting of the Census Committee. Councilmember Darcy reported on the Contract Cities barbeque. Mayor Heidt commented on the upcoming MTA Corridor meeting to be held in Santa Clarita. STAFF COMMENTS Ken Pulskamp, Assistant City Manager, advised that, with Council's approval, a letter would be sent from our Mayor to the Mayor of Citta di s. Gimignano, Italy, to explore a Sister City affiliation. 10 COUNCH2dEM33ER COMMENTS Mayor Heidt noted that the State had included funds for auditorium rehabilitation in the State budget and requested that a thank you letter be sent to Assembiymember Runner and that a press release be issued. Councilmember Darcy noted the world championship Hart baseball and softball teams and requested they be honored at a future Council meeting. Councilmember Weste inquired as to the status of a meeting with EPA. Staff is still trying to coordinate a date for this meeting. ADJOURNMENT Motion by Weste, second by Hlajic, to adjourn the meeting at 9:29 p.m. Hearing no objections, it was so ordered. A Study Session will be held on September 1, 1998 at 5:30 p.m. in the Century Room, 1" Floor, City Hall, 23920 Valencia Blvd., Santa Clarita, CA. A Special Meeting of the City Council will be held Tuesday, September 8, 1998 at 4:00 p.m. beginning at the offices of Castaic Lake Water Agency,, 27234 Bouquet Canyon Road, Santa Clarita, CA, to provide an overview and conduct a tour of the Central City Specific Site Plan area. The next regular meeting of the City Council will be held Tuesday, September 8, 1998 at 6:30 p.m. in the Council Chamber at City Hall, 23920 Valencia Blvd., Santa Clarita, CA. ATTEST.- MIA TTEST: MIA 11