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HomeMy WebLinkAbout1998-11-24 - MINUTES - SPECIAL REGULAR (2)r� MINUTES OF SPECIAL MEETING 6:00 P.M. MINUTES OF REGULAR MEETING CITY OF SANTA CLARITA CITY COUNCIL 6:30 P.M NOVEMBER 24, 1998 CALL TO ORDER Mayor Heidt called the special meeting to order at 6:01 p.m. ROLL CALL All Councilmembers were present with the exception of Councilmember Ferry who entered the meeting at 6:03 p.m. PUBLIC PARTICIPATION There was none. CLOSED SESSION ANNOUNCEMENT Carl Newton, City Attorney, announced that staff had one item of subsequent need for Council to consider adding to the Closed Session agenda under Government Code Section 54956.9 (b), anticipated litigation.. Motion by Darcy, second by Weste, to add one matter to the Closed Session agenda under Government Code Section 54956.9 (b), anticipated litigation, finding there is an immediate need to consider the item and that the need to consider the item arose subsequent to the posting of the agenda. Hearing no objections, it was so ordered. Carl Newton, City Attorney, announced that the purpose of this Closed Session is to conduct a: CONFERENCE WITH LABOR NEGOTIATOR Government Code Section 54957.6 Agency Negotiator: City Manager Unrepresented Employees: All positions in City service CONFERENCE WITH LEGAL COUNSEL Government Code Section 54956.9 (b) One matter of potential litigation RECESS TO CLOSED SESSION At 6:04 p.m., Mayor Heidt recessed the meeting to closed session in the Century Room. �— RECONVENE Mayor Heidt reconvened the special meeting of the City Council at 6:39 p.m. CITY ATTORNEY ANNOUNCEMENT Carl Newton, City Attorney, advised no action was taken in Closed Session that was required to be reported. ADJOURNMENT Mayor Heidt adjourned the special meeting of the City Council at 6:40 p.m. CALL TO ORDER Mayor Heidt called to order the regular meeting of the City Council at 6:45 p.m. ROLL CALL All Councilmembers were present. ANNOUNCEMENT Sharon Dawson, City Clerk, announced that anyone wishing to address an item on the agenda should fill out a speakers' slip and submit it to the City Clerk before the item is discussed. EXECUTIVE SESSION This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. This session is open to the public. PUBLIC PARTICIPATION Addressing the Council at this time was Dennis Conn regarding the Bermite project and Andrew Martin regarding the City's sign ordinance. INVOCATION Mayor Heidt gave the invocation. FLAG SALUTE Mayor Heidt led the flag salute. APPROVAL OF AGENDA Motion by Weste, second by Darcy, to approve the agenda. Hearing no objections, it was so ordered. APPROVAL OF MINUTES Motion by Darcy, second by Majic, to approve the minutes of the November 10, 1998 regular meeting, and the November 17, 1998 special meeting. Hearing no objections, it was so ordered. AWARDSIRECOGNITION TO MEMBERS OF THE COMMUNITY Mayor Heidt and Councilmembers presented plaques to representatives of Media One and the Newhall Redevelopment Committee for their efforts toward revitalization of the downtown Newhall area. PRESENTATIONS TO THE CITY Bob Nelson, Project Manager for the Skatepark, introduced Skatepark participants who presented a binder containing "thank yous" from other participants and miniature skateboards to each Councilmember. ITEM 1 CONSENT CALENDAR READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may determine that the title has been read. Determine that the titles to all ordinances, which appear on this public agenda, have been read and waive further reading. ITEM 2 CONSENT CALENDAR CONTRACT RENEWAL — FEDERAL LEGISLATIVE ADVOCACY SERVICES Since 1995, the City of Santa Clarita has retained the services of John Montgomery and John O'Donnell for purposes of federal legislative advocacy. The City Council is requested to renew the contract for the period of November 1, 1998 through October 31, 1999. Authorize the City Manager to renew the contract of John H. Montgomery and John R. O'Donnell for federal legislative advocacy services in the amount of $4,000 per month plus $4,000 for expenses, for a total amount of $52,000 for the period of November 1, 1998 through October 31, 1999. ITEM 3 CONSENT CALENDAR TAX SHARING RESOLUTION FOR SANITATION DISTRICT — ANNEXATION NO. 302 — RESOLUTION NO. 98-140 A tax sharing resolution to establish tax increment funding for Sanitation District No. 26 to provide wastewater treatment services to the area included in Sanitation District Annexation No. 302. Adopt, Resolution No. 98-140 approving and accepting the negotiated exchange of property tax revenues resulting from Sanitation District Annexation No. 302. ITEM 4 CONSENT CALENDAR TAX SHARING RESOLUTION FOR SANITATION DISTRICT — ANNEXATION NO. 303 — RESOLUTION NO. 98-141 A tax sharing resolution to establish tax increment funding for Sanitation District No. 26 to provide wastewater treatment services to the area included in Sanitation District Annexation No. 303. Adopt Resolution No. 98-141 approving and accepting the negotiated exchange of property tax revenues resulting from Sanitation District Annexation No. 303. ITEM 5 CONSENT CALENDAR RESOLUTION AUTHORIZING PLAYGROUND COVER AND SURFACING GRANT APPLICATION TO THE CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD — RESOLUTION NO. 98-138 Authorize an application for a grant to install poured -in-place rubberized surfacing to upgrade playground areas at Almendra and Valencia Meadows Parks. Adopt Resolution No. 98-138 which authorizes submittal of application for a Playground Cover and Surfacing Grant to the California Integrated Waste Management Board. ITEM 6 CONSENT CALENDAR 1998/99 ANNUAL PARK REHABILITATION PROGRAM - PROJECT NO. P0013 -- BID AWARD These capital improvement projects will replace the pool deck, drains and tile, as well as re -plaster the pools at Santa Clarita and North Oaks Parks. Approve the plans and award the contract to Sturgeon General of Anaheim Hills, CA in the amount of $229,000 for the portion of the 1998/99 Annual Park Rehabilitation Program, Project No. P0013, to replace the pool deck, drain and tile and re -plaster the pools at Santa Clarita and North Oaks Parks. Authorize a 10 percent contingency of $22,900 should any change orders to the contract become necessary. Authorize transfer of $50,400 from Contingency Account No. 1240-7401 to Account No. P0013001-8001 in order to initiate the project. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 7 CONSENT CALENDAR NEWHALL INTERMODAL TRANSPORATION CENTER (NEWHALL METROLINK STATION) — PROJECT NO. S2001, AND VIA PRINCESSA METROLINK STATION IMPROVEMENTS — PROJECT NO. T3007 — AUTHORIZATION TO ADVERTISE FOR CONSTRUCTION BIDS This project involves the construction of the Newhall Metrolink Station located on Railroad Avenue at Market Street, and the construction upgrades to the Via Princessa Metrolink Station located at Via Princessa on Weyerhaueser Way. Approve the final plans and specifications and authorize advertising for bids. Authorize the City Manager or designee to execute the Memorandum of Understanding with Southern California Regional Rail Authority to provide construction management services for Project Nos. S2001 and T3007, and approve expenditures for the MOU not to exceed $240,000 from Account No. S2001001 and Account No. T3007205. Authorize the transfer of $135,000 from City Council Contingency Account No. 1240-7401 to Account No. T3007001. ITEM 8 CONSENT CALENDAR RESOLUTION OF INTENTION TO VACATE A PORTION OF SOLEDAD STREET, WEST OF OAK STREET, OFF OF SOLEDAD CANYON ROAD — RESOLUTION NO. 98-139 This item is for the Resolution of Intention to vacate a portion of Soledad Street, west of Oak Street, off of Soledad Canyon Road. Per Chapter 3 (General Vacation Procedure) of the Streets and Highway Code, in order to vacate a street or public service easement, a Resolution of Intention may be adopted by the legislative body of the local agency, in this case the City Council. Adopt Resolution No. 98-139 which declares Council's intent to vacate a portion of Soledad Street, and by order sets January 12, 1999 as the date of the public hearing. ITEM 9 CONSENT CALENDAR TEMPORARY PARKING ALONG ORCHARD VILLAGE ROAD SOUTH OF AVENIDA RONADA — RESOLUTION NO. 98-134 Staff has received a request to allow temporary parking along Orchard Village Road for the purpose of Christmas tree sales. Adopt Resolution No. 98-134 allowing temporary parking from December 12, 1998 to December 27, 1998, along the west side of Orchard Village Road south of Avenida Ronada, a total of 1,000 feet; direct staff to do appropriate adjustments to existing signs to effect this resolution and also invoice Mr. Jim Blumel, Vice President of Frosty's Forest, Inc., for all related costs; and direct staff to require Mr. Blumel to accommodate sufficient on-site parking within the next three years by providing 10 parking spaces for each of the first two years and 10-20 the third year, because temporary parking may not be recommended in the future. ITEM 10 CONSENT CALENDAR SCHERZINGER LANE IMPROVEMENTS, PROJECT NO. 53013 — AWARD DESIGN CONTRACT The City's annual entitlement from the Community Development Block Grant (CDBG) will fund the design of the Scherzinger Lane improvement project. A 1990 CDBG Census Block identified this roadway as an eligible area for the grant. This project will install curb and gutter, sidewalk, street lights, and reconstruct pavement where needed. Award the contract to HDR Engineering, Inc. for engineering design services for Scherzinger Lane improvements, Project No. S3013, in the amount of $119,882.00 and authorize a 15 percent contingency expenditure. Authgrize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 11 CONSENT CALENDAR RIGHT -TURN POCKETS ON SOLEDAD CANYON ROAD AT GOLDEN OAK ROAD AND RUETHER AVENUE PROJECT NOS. 95-046 AND 95-047 — PROJECT ACCEPTANCE These two projects construct right -turn pockets at the intersections of Soledad Canyon Road at Golden Oak Road and Soledad Canyon Road at Ruether Avenue. The relocation of existing utilities and billboards, and minor traffic signal modifications were also required to complete this project. Accept the work performed by R.C. Becker & Son, Inc., of Santa Clarita, on the right -turn pockets on Soledad Canyon Road at Golden Oak and Ruether Avenue, Project Nos. 95-046 and 95-047. Direct the City Clerk to file the Notice of Completion. Direct staff to release the 10 percent retention 35 days after the Notice of Completion is recorded provided no stop notices, as provided by law, have been filed. ITEM 12 CONSENT CALENDAR LEFT -TURN RESTRICTION FROM CALIFORNIA INSTITUTE OF THE ARTS ONTO MCBEAN PARKWAY To prohibit left -turn movements out of an uncontrolled driveway of the California Institute of the Arts ("Cal Arts"), onto McBean Parkway. Direct staff to prohibit left - turns out of the McBean Parkway driveway of the California Institute of the Arts ("Cal Arts") located at 24700 McBean Parkway, and install the necessary signs and markings to prohibit those movements. Motion by Klajic, second by Darcy to continue this item to a future meeting after talking with representatives of CalArts. Hearing no objections, it was so ordered. ITEM 13 CONSENT CALENDAR AWARD CONTRACT FOR PURCHASE OF SIX TRUCKS AND ONE CAR The FY 98/99 budget appropriated funds to purchase six trucks and one car. An Invitation to Bid was issued October 7, 1998 and distributed to local dealers in addition to those who requested an opportunity to bid. Seven dealers submitted bids opened by the City Clerk on November 5, 1998. Staff has evaluated the responses and determined savings of $6,666.03 could be obtained by awarding partial bids to three vendors. Award contracts to Fairway Ford, Gunderson Chevrolet, and College Ford as outlined in the report, in the total amount of $160,885.74. ITEM 14 CONSENT CALENDAR PURCHASE OF ONE HEAVY DUTY TRUCK The FY 98/99 budget appropriated funds to purchase one heavy-duty dump stake truck. An Invitation to Bid was issued October 7, 1998 and distributed to local dealers in addition to those who requested an opportunity to bid. Four dealers submitted bids opened by the City Clerk on November 5, 1998. Staff has evaluated the responses and determined the costs significantly exceeded the authorized budget. Reject all bids and direct staff to revise the specifications appropriately to purchase a vehicle within the budget. ITEM 15 CONSENT CALENDAR CHECK REGISTER NOS. 44,45 — RESOLUTION NO. 98-143 Adoption of resolution approving and ratifying payment of the demands presented in the check register. Adopt Resolution No. 98-143. Motion by Darcy, second by Weste, to approve the Consent Calendar with the exception of item 12. On roll call vote: Ayes: Weste, Klajic, Darcy, Ferry, Heidt Noes: None Absent: None Motion carried. ITEM 16 PUBLIC HEARING ADOPTION OF RESOLUTION AMENDING THE SCHEDULE OF FEES AND CHARGES FOR CITY SERVICES BY ADDING SPECIFIC PROVISIONS FOR THE SANTA CLARITA SPORTS COMPLEX — RESOLUTION NO. 98-136 Mayor Heidt opened the public hearing. Sharon Dawson, City Clerk, reported that all notices required have been provided. Chris Daste, Parks, Recreation, and Community Services Supervisor, reported that this item is for the adoption of fee schedule regarding public use of the Santa Clarita Sports Complex. Additional information was provided in response to inquiries from Councilmembers. No requests to speak were submitted on this item. Dennis Conn addressed the Council on this item. Mayor Heidt closed the public hearing. Motion by Ferry, second by Klajic, to delete the $.50 charge for seniors and juniors for prime time basketball/gym. On roll call vote: Ayes: KlaJic, Darcy, Ferry, Weste Noes: Heidt Absent: None Motion carried. Motion by Darcy, second by Klajic, to adopt Resolution No. 98-136 establishing the fees for the Sports Complex as modified. On roll call vote: Ayes: Darcy, Ferry, Weste, Majic Noes: Heidt Absent: None Resolution No. 98-136 adopted as modified. ITEM 17 PUBLIC HEARING APPROVING PREZONE 98-002 AND THE NEGATIVE DECLARATION FOR THE 2,116 ACRE NORTH VALENCIA 2 PREZONE, LOCATED OUTSIDE AND ADJACENT TO THE CITY LIMITS NORTH OF NEWHALL RANCH ROAD, EAST AND WEST OF MCBEAN PARKWAY AND NORTH AND SOUTH OF COPPER HILL DRIVE/RYE CANYON ROAD - RESOLUTION NO. 98-137 - ORDINANCE NO. 98-20 Mayor Heidt opened the public hearing. Sharon Dawson, City Clerk, reported that all notices required have been provided. Jeff Lambert, Director of Planning & Building Services, reported that this item is for the purpose of approving prezone of 2,116 acres in the North Valencia 2 area located outside the City north of Newhall Ranch Road, east and west of McBean Parkway, and north and south of Copperhill/Rye Canyon Road. A letter was received this afternoon from the applicant, Valencia Company, requesting continuance of the public hearing to a date certain acceptable to the City. Recommendation was made to continue the hearing to January 26, 1999. No requests to speak were submitted on this item. Motion by Weste, second by Darcy, to continue the public hearing to January 26, 1999. ITEM 18 UNFINISHED BUSINESS STRATEGIC IMPLEMENTATION PLAN George Caravalho, City Manager, 'reported that on June 26, 1998, the City s Staff Leadership Forum participated in the first ever "Strategic Implementation Session". The action items contained in the plan are items that have come as a result of the recent planning efforts by the community, the Council, and staff. Discussion covered the topics of Open Space, Parks & Recreation Facilities, Public Safety, and Youth. Addressing the Council on this item was Dennis Conn. Council concurred to begin with Page 15, Canyon Country, at the next City Council meeting. ITEM 19 NEW BUSINESS STUDENT PARTNERSHIP PROGRAM Adele Macpherson, Community Services Superintendent, presented Council with the annual report on the Student Partnership Program. Lou Tabone, Principal with the LA Office of Education, and Dan Bellacicco, teacher, provided additional information on the program. Addressing the Council on this item was Dennis Conn. Council accepted the report; no action taken. RECESS AND RECONVENE Mayor Heidt called a recess at 8:28 p.m. and reconvened the meeting at 8:35 p.m. ITEM 20 NEW BUSINESS VENTURA RAIL RIGHT-OF-WAY RESTORATION STUDY Lisa Hardy, Assistant Planner, reported that in November 1997, the City of Santa Clarita, together with Southern California Association of Governments, launched a study to evaluate several rail line alternatives for future passenger and freight rail service through the City of Santa Clarita. Nancy Michali of Korve Engineering reviewed the final report prepared for this study which identifies a preferred rail alignment selected from three rail line alternatives to focus the City's rail corridor preservation efforts. The report also provides a variety of preservation strategies and funding resources to facilitate the future construction and operation of a Class 4 -rail line within a designated corridor. Motion by Heidt, second by HIajic, to adopt the final report prepared for the Ventura Rail Right -of -Way Restoration Study and direct staff to develop a plan for the recommended action. On roll call vote: Ayes: Ferry, Klajic, Darcy, Heidt Noes: Weste Absent: None Motion carried. ITEM 21 NEW BUSINESS SELECTION OF NOMINEE FOR THE SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT (SCAQMD) BOARD OF DIRECTORS Kevin Tonoian, Management Analyst, reported that at the November 10, 1998 meeting, Mayor Pro -Tem Darcy discussed the impending South Coast Air Quality Management District (SCAQMD) Board of Directors selection process with the City Council. At this time, two candidates (Eileen Ansari and Beatrice La Pisto Kirtley) have requested that Santa Clarita support their candidacy to represent the Los Angeles County Region as a member of the SCAQMD Board of Directors. Motion by Darcy, second by Klajic, to support Beatrice La Pisto Kirtley to represent the Los Angeles County Region as a member of the SCAQMD Board of Directors. Hearing no objections, it was so ordered. COMMITTEE REPORTS (Council) Mayor Pro Tem Darcy distributed information on the status of County Bridge and Thoroughfare fees and a recent meeting of the North County Transportation Coalition. Councilmember Ferry reported on recent meetings with school officials regarding collaborating on bonds and the Transportation Alliance. Councilmember Weste commented on the County's action today on Newhall Ranch and commended staff for their efforts. Council concurred to place the Newhall Ranch item on a future agenda for discussion prior to the Board of Supervisors taking action. Councilmember Klajic provided information that SCAG's population figures can be changed if Council wishes to pursue this. STAFF COMMENTS George Caravalho, City Manager, inquired if any Councilmembers wished to attend the retirement dinner for the Executive Director of the League of CA Cities and requested comment on a possible team building session on January 4, 1999. COUNCILMEMEER COMMENTS There were none. ADJOURNMENT Motion by Darcy, second by Klajic, to adjourn the meeting at 10:00 p.m. Hearing no objections, it was so ordered. A City Council Study Session will be held Tuesday, December 1, 1998 at 5:30 p.m. in the Century Room at City Hall, 23920 Valencia Blvd., Santa Clarita. ✓yyl�7? YOR ATTEST: �OVUX