HomeMy WebLinkAbout1999-07-13 - AGENDA REPORTS - ACCESS SERVICES CONTRACT (2)CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
DATE: July 13, 1999
City Manager Approval:
Item to presented by:
SUBJECT: RENEWAL OF CONTRACT WITH ACCESS SERVICES INC. FOR
PROVISION OF DISABLED TRANSPORTATION SERVICES
DEPARTMENT: Transportation & Engineering Services
RECOMMENDED ACTION
Authorize the City Manager to negotiate and execute a contract between Access Services Inc. (ASI)
and the City of Santa Clarita, modifying the method of payment to be population -based, providing
transportation service to the disabled community within the Santa Clarita Valley, and providing
transfer service to the San Fernando Valley and Antelope Valley. Appropriate $11,800.00 to
Account No. 4600-8615 for purchase of two vans, and $17,500.00 to Account No. 4600-8001 for
Dial -a -Ride certification.
BACKGROUND
ASI is a countywide nonprofit corporation charged with providing complementary paratransit during
all hours that local bus service is operated, as required by the Americans with Disabilities Act
(ADA). Rather than operate a separate stand-alone service in the Santa Clarita Valley, ASI contracts
with the City of Santa Clarita to provide ADA service, enhancing the local Dial -a -Ride service
provided by the City since 1991. That contract expired on December 31, 1998, and has been
extended until July 31, 1999 in order to negotiate a different contractual arrangement.
Since October 1996, ASI has paid the City a fixed rate of $48.99 per hour for one van that operates
hours during which Dial -a -Ride service was not available prior to ASI implementation. Those hours
include 5:00 a.m. to 6:00 a.m. on weekdays; 8:00 a.m. to 9:00 a.m. and 5:00 p.m. to 8:00 p.m. on
Saturdays; and 8:00 a.m, to 8:00 p.m. on Sundays. During other hours of operation that
Santa Clarita Dial -a -Ride carries an ASI certified client, ASI pays $48.99 per hour, in addition to
the fixed hours. As a result, during Fiscal Year 1998/99, ASI paid the City approximately
$90,800.00
In October 1998, ASI requested a change in payment method from a per -hour basis to a per -trip
basis. This change was approved by the City Council on January 12, 1999. However, prior to
executing a new contract, ASI indicated that they would prefer to provide the City a lump sum based
on providing services to our valley's population. For reasons described below, City staff agreed to
reopen discussion with ASI.
-APPROVED
RENEWAL OF CONTRACT WITH ACCESS SERVICES INC.
July 13, 1999 — Page 2
Specific changes the City proposes to negotiate in the Access Services Inc. contract are as follows:
• Replacement of the current payment method with one based on population. The contract would
be reviewed annually, with the payment to be increased along with the increase in population.
For Fiscal Year 1999/2000, funding would be $350,000.00.
• ASI will provide staff for Dial -a -Ride certification of new applicants under age 60. The cost to
the City would be five percent of funding, or $17,500.00 for Fiscal Year 1999/2000.
• The City will purchase two specially equipped vans for transportation of the disabled. The vans
are currently leased from ASI by the City. The vans have a life expectancy of five years and are
valued at $5,900.00 each.
• The current trip scheduling software, provided by ASI, will be registered into the City of
Santa Clarita's name.
Benefits to the City of Santa Clarita:
• Passengers will benefit through improved customer service. Passengers will no longer need to
call ASI to plan a trip, and the equipment will have an improved suspension system.
• Increase in revenue for Fiscal Year 1999/2000 of 400 percent, or $350,000.00, less expenditure
of certification reimbursement of $17,500.00 and $11,800.00 for capital equipment.
• City staff time for contract administration will be reduced.
ALTERNATIVE ACTIONS
Terminate the City's contract with ASI. ASI would contract with another provider to deliver
ASI service in the Santa Clarita Valley. This would result in two separate Dial -a -Ride
operations in the Santa Clarita Valley. In addition, there would be an annual revenue loss of
$350,000.00.
2. Other action as determined by the City Council.
FISCAL IMPACT
Adoption of the recommended changes will result in a net increase in revenue of approximately
$229,900.00 in Fiscal Year 1999/2000.
ATTACHMENT
None.
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