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HomeMy WebLinkAbout1999-06-01 - AGENDA REPORTS - BUDGET (2)CITY OF SANTA CLARITA INTEROFFICE MEMORANDUM TO: Mayor Darcy & Members of the Cityounci FROM: George Caravalho, City Manager DATE: June 1, 1999 SUBJECT: FOLLOW-UP TO 1999/2000 BUDGET STUDY SESSION RECOMMENDED ACTION City Council discuss outstanding issues and provide staff with direction. BACKGROUND On May 11, 1999, the City Council received for review the proposed 1999-2000 Fiscal Year Budget and the 2000-2004 Five-year Capital Improvement Program. At the May 18, 1999, Study Session staff presented the Council with a complete review of the proposed $90.8 million budget. The Council also received a presentation on the City's Pavement Management System. During the May 18� Budget Study Session several issues were raised which require additional discussion. Attached is a report listing the issues that were raised with detailed information included on each. At this Study Session, staff would like to continue discussions and receive direction from the City Council. ATTACHMENT Summary of Issues s: budget / ssbudgt99. doc 'erode tern: Summary of Issues 1. Acquisition/Ownership of Magic Mountain Parkway (Route 126)/San Fernando and Sierra Highway. 1. The City Council requested that staff negotiate with Cal Trans regarding the ownership of Magic Mountain Parkway/San Fernando Road and Sierra Highway. Action: Direct staff to continue negotiations with Cal Trans for the acquisition of all three roadways, however to focus their efforts on Magic Mountain/San Fernando Road. 2. Pavement Management 1. Council member Heidt requested that money be put into prevention and education so that the public is aware of how to prevent damage to the streets. Also, consider a policy which establishes fees for cutting into City streets within two years of an overlay. Action: Staff will begin an educational outreach effort to provide information on how to prevent street damage. Discuss a policy regarding cutting into City streets within two years of an overlay and potential fees related thereto. 3. Citywide Development Fee 1. Council discussed the enactment of a new library mitigation fee. Action: Council discuss the library fee and provide staff with direction. 4. Sphere of Influence 1. Money should be added to the Sphere of Influence budget in order to provide for lobbying. Action: Additional funds in the amount of $25,000 have been added to the Sphere of Influence budget to provide for the lobbying effort. 2. The City needs to provide an effort, not only at I.AFCO, but at the State level as well. Action: Staff will work with the Council sub -committee on the Sphere of Influence strategy. Sufficient funding is available to provide an effort at both levels of government. 5. Steam Cleaner for Sidewalks 1. Council asked staff to research the cost of a steam cleaner for sidewalks. Action: The cost of the steam cleaner is estimated at $6,000. In addition it is estimated to cost an additional $6,000 for labor and clean-up, for total cost of approximately $12,000. 6. Cleaning of monument saddles in downtown Newhall 1. Council discussed the cleaning of saddles in downtown Newhall. It was suggested that this would be a good service project for High School students or the Boy Scouts. Action: Staff will work with these groups and seek their involvement in this project. 7. Veterans Memorial Plaza 1. The City Council discussed several issues related to this project. Staff was asked to bring back information explaining the options and costs of the Veterans Memorial Park. (See attached memo to Council for full report) Action: Discuss the information provided in the report and provide staff with direction. Discuss the areas current potential. This includes two park sites nearby, as well as the Jan Heidt Metrolink Station which will be built shortly and could accommodate such a recognition. S. Tourism position Tourism. It was proposed that a new position be added in order to provide for a more efficient coordination and better promotion of tourism by the City. The tourism contract with the Chamber of Commerce would no longer be necessary as it would be handled in-house by this function. Action: Create a new Administrative Analyst position, grade 39, which will focus on tourism. CITY OF SANTA CLARITA INTEROFFICE MEMORANDUM TO: Mayor Darcy and Members of the City Council FROM: George Caravalho, City Manager DATE: June 1, 1999 SUBJECT: VETERANS MEMORIAL PARK RECOMMENDED ACTION Provide direction concerning the construction of a Veterans Memorial. BACKGROUND The City has been in discussions with the local Veterans Committee who originally proposed a war memorial to be built in the City in May 1991. At that time, City Council authorized matching funds of up to $40,000 to be applied to the total $80,000 estimated cost of the memorial. To date, the Veterans Memorial Committee has raised approximately $1,600. During the past year, the Committee has refined its memorial concept to include the acquisition of property and the construction of a memorial park in the Newhall community. The property of interest is a triangular piece located on the corner of Newhall Avenue and Market Street. It is approximately '/2 acre in size and is commercially zoned. It is anticipated that through the Newhall Redevelopment Plan, the realignment of Market Street will impact the current configuration of this property. The cost to develop a one -acre park site including design, permits, water connection fees, and construction has recently averaged $165,000 per acre. Due to its limited size and special use intended for this site, staff anticipates the development costs would be roughly $130,000, not including property acquisition or construction of the memorial. It is estimated that the total project cost for this park would be approximately $460,000. These costs include: property acquisition $250,000 (the City would appraise the property for actual value); design and development costs of $130,000; and, $80,000 for the actual memorial. Also, this site will be a City owned public park site requiring ongoing maintenance. In addition to volunteer hours, which will assist in the routine maintenance activities, staff is anticipating approximately $15,000 annual maintenance cost. This cost does not include the potential realignment of Market Street. The downtown Newhall area offers several alternative opportunities which could potentially accommodate a veterans recognition. Hart Park, Creekside Park, and the Jan Heidt Metrolink Station are three potential locations which could be utilized to establish such a recognition. ALTERNATIVE ACTION 1. Withhold support for the creation of a Veterans Memorial. 2. Reserve support until the Veterans Committee raises 50% (approximately $230,000) of the funds necessary for the memorial. 3. Other action as determined by Council. REP:WJW:cac PRCOUNC/L\q nrepta \1999\oets.do