HomeMy WebLinkAbout1999-05-25 - AGENDA REPORTS - CITY HALL REMODEL SPACE LOCATN (2)CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR City Manager Approval:
Item to be presented by: Chris Daste
DATE: May 25, 1999
SUBJECT: CITY HALL REMODEL AND SPACE REALLOCATION - REQUEST
FOR 1998/99 CONTINGENCY FUNDS FOR DESIGN FEES
DEPARTMENT: Field Services
RECOMMENDED ACTION
City Council authorize the transfer of $48,000.00 from the 1998/99 Council Contingency Fund
Account No. 1240-7401 into the Building Maintenance Professional Services Account No. 5501-
8640 for the design of Phase II of the City Hall Expansion.
BACKGROUND
In November of 1997, the City completed Project No. GS -96-97-13, the remodel of the first floor
of City Hall. This remodel was considered the first phase of a program designed to ensure that
City Hall continues to operate efficiently. The main purpose of the first phase was to make the
City more customer service oriented by making divisions that the public utilizes most available
on the first floor. Therefore, Parks and Recreation, Community Services, Human Resources,
Code Enforcement, and Plan Checking were moved to the first floor. Based on public feedback,
this move has been successful.
Phase II (moving Administrative Services from the third floor to the second floor and
Transportation & Engineering Services, as well as Planning, expanding into space vacated by
Administrative Services) is scheduled for FY 99/00. Because the proposed budget for FY 99/00
includes 22 additional staff positions, it is now timely to begin Phase II to ensure City Hall staff
and space needs are accommodated. By having the design completed this fiscal year, the
construction process can begin close to the beginning of FY 99/00 and more readily
accommodate potential service and staffing demand increases. The total construction time for
Phase II is approximately eight months.
The design cost for Phase II is estimated to be $48,000.00. The cost to construct the second and
third floors is estimated at $350,000.00. This project is included in the FY 1999/00 budget for
your consideration. Staff is now requesting that the $48,000.00 in necessary design fees for
Phase II be appropriated out of current FY 1998/99 contingency funds in order to begin this
process.
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ALTERNATIVE ACTIONS
Direct staff to utilize funds from the FY 99/00 budget beginning July 1, 1999 and begin design at
that time.
FISCAL IMPACT
Funds for this expenditure in the amount of $48,000.00 will come from the City Council
Contingency Account. Currently, $470,600.00 is available in the FY 98/99 Contingency
Account. This allocation will leave $422,600.00 remaining through the final months of the fiscal
year.
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