HomeMy WebLinkAbout1999-09-14 - AGENDA REPORTS - CONTR TRUCKS PURCHASE (2)AGENDA REPORT
City Manager Approval:
Item to be presented by:
CONSENT CALENDAR
DATE: September 14, 1999
SUBJECT: AWARD CONTRACT FOR PURCHASE OF SIXTEEN TRUCKS
DEPARTMENT: Administrative Services
RECOMMENDED ACTION
City Council award a contract for 4 compact pick-up trucks to Reynolds Buick/GMC in the
amount of $75,023.88, award a contract for 2 compact sport utility vehicles to Robert Loud
Ford in the amount of $50,769.26, award a contract to Crown Dodge for 2 trucks in the
amount of $49,672.67 and award a contract to Del Amo Dodge in the amount of $207,338.34
as specified in bid number PS -99-00-01, including selected alternatives, from the accounts
as follows:
Account Number Amount
Account Number
Amount
1700-8615
$44,140.6
3120-8615
$28,377.74
3710-8615
$37,511.94
4331-8615
$18,755.97
5211-8615
$77,973.09
5501-8615
$24,385.48
5502-8615
$24,898.58
5600-8615
$50,320.01
7330-8615
$51,056.11
7550-8615
$25,384.63
and approve
a budget transfer of $2,056.11
from account number
7330-8610 to account
number 7330-8615.
BACKGROUND
The City Council approved funds in the FY 99/00 budget for the purchase of new vehicles,
sixteen of which are being purchased at this time. A notice inviting bids was sent to
Bidnet, Chamber of Commerce, Valencia Industrial Association and advertised in the local
newspapers. Additionally, copies of the bid packages were hand delivered to the Fleet
Managers of Terry York Chevrolet, Valencia Dodge, Magic Ford and Parkway GMC in an
effort to increase the participation of local vendors. Bid packages were delivered to 16 other
dealers who responded to the notice. A total of 7 responses were received. On August 23,
1999, the sealed bids were opened and read by the City Clerk, and the results of the bids
with selected alternatives are shown below.
Vendor Location Bid
Robert Loud Ford Pasadena $405,357.31
Fairway Ford Yorba Linda $408,771.49
Reynolds Buick/GMC West Covina $419,411.39
Bob Beaty Ford
Simi Valley
$425,877.00
Crown Dodge
Ventura
$315,795.56 (partial)
Del Amo Dodge
Torrance
$321,302.02 (partial)
Wondries Fleet Division
Alhambra
$380,342.87 (partial)
Westminster Buick
Westminster
No Bid
Purchasing routinely reserves the right to make partial awards where it is in the best
interest of the City and the vendor does not indicate their bid as all or nothing. In the
review of the responses to this bid Staff determined a fairly simple split of the bid would
save the City of Santa Clarita $22,553.16. Staff recommends partial awards be made to
Reynolds Buick/GMS, Robert Loud Ford, Crown Dodge and Del Amo Dodge as identified in
the recommendation.
ALTERNATIVE ACTION
1. Award the entire bid to Robert Loud Ford and authorize transfer of funds to the
appropriate accounts to cover the budget deficiency.
2. Other action as determined by the City Council.
FISCAL IMPACT
FY 99/00 funds for this expenditure have been budgeted as follows
Account Number
Amount
Account Number
Amount
1700-8615
$45,500
3120-8615
$33,000
3710-8615
$40,000
4331-8615
$19,000
5211-8615
$78,600
5501-8615
$27,000
5502-8615
$26,000
5600-8615
$57,000
7330-8615
$49,000
7550-8615
$30,000.
A budget transfer
of $ 2,056.11 from account number 7330-8610 to account number
7330-8615 is being requested to cover
the balance.
ATTACHMENTS
Attachment A — Bid Comparison Spreadsheet
BB:jwb
FIN\PURCH\ 14SEP991.DOC
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