HomeMy WebLinkAbout1999-01-26 - AGENDA REPORTS - EL NINO STORM REPAIRS (2)CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
DATE: January 26, 1999
City Manager Approval:
Item to be presented by:
. Z*
T. Brad Therrien
SUBJECT: EL NINO EMERGENCY STORM REPAIRS -
APPROVAL OF PROGRAM SUPPLEMENT NO. M004
DEPARTMENT: Transportation and Engineering Services
RECOMMENDED ACTION
City Council approve Program Supplement No. M004 for the El Nifio Emergency Storm Repairs
project, and authorize the City Manager or his designee to approve all documents relating to
this supplement.
BACKGROUND
This project provided emergency repairs for the 1998 El Nifio storm damage to major arterial
roadways within the City. Costs associated with these repairs are for locations requiring
emergency repairs only. (Sierra Highway and Soledad Canyon Road are separate projects
requiring further restoration efforts, and will be addressed independently.)
The City and the State of California executed Master Agreement No. 07-5450 for Federal -Aid
projects on July 15, 1997. Supplements to this Master Agreement formalize the financial
responsibilities and provisions for specific Federal -Aid projects. Program Supplement No. M004
is the specific agreement for the El Nifio Emergency Storm Repairs project.
Program Supplement No. M004 provides for the funds necessary to reimburse the City for costs
associated with this project. Upon Council approval of this specific Program Supplement, the
City Manager or his designee is directed to execute this agreement.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Federal Highway Administration (FHWA) Emergency Relief participation will reimburse
100 percent of the City's costs, totaling $358,697.
Ai PPRO ED
Agend's. Item:4.
EL NINO EMERGENCY STORM REPAIRS
APPROVAL OF PROGRAM SUPPLEMENT NO. M004
January 26, 1999 — Page 2
ATTACHMENT
Program Supplement No. M004
DMK:js
PROG SUPDOC
PROGRAM SUPPLEMENT NO. M004
to
ADMINISTERING AGENCY -STATE AGREEMENT
FOR FEDERAL -AID PROJECTS NO. 07-5450
Date: November 30, 1998
Location: 07 -LA -O-SCTA
Project Number: ER -3663(031)
E.A. Number: 07-931135
This Program Supplement is hereby incorporated into the Agency -State Agreement for Federal Aid which was entered into
between the Agency and the State on 07/15/97 and is subject to all the terms and conditions thereof. This Program Supplement
is adopted in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No.
approved by the Agency on (See copy attached).
The Agency further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with
the covenants or remarks setforth on the following pages.
PROJECT TERMINI:
In the City of Santa Clarita at (6) various locations. - DAFH's MKB-SCTA-002-0 thm 006-0 & THD-SCTA-002-0.
TYPE OF WORK: EO/FA LENGTH: 0(MILES)
PROJECT CLASSIFICATION OR PHASE(S) OF WORK
[X] Preliminary Engineering
[X] Construction Engineering
[ ] Right -Of -Way [X] Construction
[X] FORCE ACCOUNT
Estimated Cost
Federal Funds Matching Funds
$370,597.00
098 $358,697.00 LOCAL
$11,900.00
$0.00
OTHER
$0.00
CITY OF SANTA CLARITA
BY
Date
Attest
Title
STATE OF CALIFORNIA
Department of Transportation
BY
Chief, Office of Local Programs
Project Implementation
Date
I hereby certify upon my npersonal knowledge that budgeted funds are available for thisgennc�umbrance:
Accounting Offic Date 11-30 -/U $358,697.00
Chapter I Statutes I Item Ye / Nprogram I BC I Fund Source I AMOUNT
324 1998 2660-101-890
C 225000 892-F
Program Supplement 07-5450-M004- ISTEA
358,697.00
Page 1 of 2
07 -LA -0-SCTA
ER -3663(031)
SPECIAL COVENANTS OR REMARKS
1. The effective date of this agreement is 2/2/98.
11/30/1998
2. All maintenance, involving the physical condition and the
operation of the improvements, referred to in Article III
MAINTENANCE of the aforementioned Master Agreement will be the
responsibility of the Local Agency and shall be performed at
regular intervals or as required for efficient operation of the
completed improvements.
3. Emergency opening work will be reimbursed at 100% if completed
within 180 days from the initial day of storm occurrence. The
initial day of storm occurrence is February 2, 1998. Local
Agency records must clearly identify those costs incurred on or
after February 2, 1998. Incurred costs are defined as
disbursements made or in process for goods and services
delivered. Emergency opening work completed after July 31, 1998
will be funded at the federal -aid reimbursement ratio of 88.53%.
Restoration work, including preliminary engineering, will be
reimbursed at an 88.53% ratio. The Local Agency will be
responsible for the matching requirement.
4. The Local Agency agrees the payment of Federal funds will be
limited to the amounts approved by the Federal Highway
Administration in the Federal -Aid Project Agreement (PR-2)/Detail
Estimate, or its modification (PR -2A) or the FNM -76, and accepts
any increases in Local Agency Funds as shown on the Finance or
Bid Letter or its modification as prepared by the Office of Local
Programs Project Implementation.
5. The work eligible for Federal Reimbursement shall be performed by
the Local Agency either by using their own forces or by contract.
The Local Agency must be able to identify the costs incurred at
each site and be subject to an audit for verification.
6. Whenever the local agency uses a consultant on a cost plus basis,
the local agency is required to submit a post audit report
covering the allowability of cost payments for each individual
consultant or sub -contractor incurring over $25,000 on the
project. The audit report must state the applicable cost _
principles utilized by the auditor in determining allowable costs
as referenced in CFR 49, part 18, Subpart C - 22, Allowable
Costs.
Program Supplemant07-5450-MO04- ISTEA Page 2 of 2