HomeMy WebLinkAbout1999-11-23 - AGENDA REPORTS - GEN MUNI ELECT 2000 (2)CITY OF SANTA CLARITA
AGENDA REPORT
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DATE: November 23, 1999
City Manager Appro,
Item to be presented
SUBJECT: GENERAL MUNICIPAL ELECTION - APRIL 11, 2000
DEPARTMENT: City Manager
RECOMMENDED ACTION
City Council:
a
adopt a resolution calling and giving notice of the General Municipal Election to be held
April 11, 2000; and
adopt a resolution requesting the County of Los Angeles to render specified services to
the City; and
adopt a resolution adopting regulations for candidates for elective office; and
authorize the City Manager to execute a contract with Martin & Chapman Company to
provide election services in an amount not to exceed $75,000 as budgeted in account
1500-7317, subject to City Attorney approval.
The procedures for conducting a General Municipal Election are established by State law.
Pursuant to these requirements, a resolution has been prepared which calls and gives notice
of a General Municipal Election to be held on April 11, 2000, for the purpose of electing two
Councilmembers for a term of four years each. This resolution also states that the polls will be
open from 7:00 a.m. to 8:00 p.m. on election day. The Candidate Filing Period will open on
Monday, December 20, 1999 and run until 5 p.m. on Friday, January 14, 2000. If either
incumbent does not file by this deadline, the filing period is extended 5 calendar days, until
Wednesday, January 19, 2000 for candidates other than the incumbent to file.
Section 10002 of the Elections Code provides that the City Council may, by resolution, request
the Board of Supervisors to permit the County Elections Official to render specified services to
the City relating to the conduct of an election. These services include preparing and furnishing
the computer record of the names and addresses of all eligible registered voters so that the City
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Agenda Report
General Municipal Election
Page 2
can have labels printed to be attached to self -mailer sample ballot pamphlets, and furnishing
printed indices of the voters to be used by the precinct board at the polling places.
Section 13307 of the Elections Code allows each candidate to prepare a statement to be printed
in the sample ballot that is mailed to each registered voter. This section also allows the City
Clerk to estimate the cost of the Candidates' Statements and requires each candidate filing a
statement to pay, in advance to the City, his or her pro -rata share as a condition of having his
or her statement included with the sample ballot. Any unused deposit shall be refunded within
30 days after the election; in the event of underpayment, the candidate may be billed for his or
her pro -rata share of actual costs.
The City also retains Martin & Chapman Company to provide services, supplies and assistance
during the election process and on election night. These services include printing the sample
ballots and election day ballots, providing precinct supplies, training poll workers, providing
equipment and software for tracking vote -by -mail applications and ballots, and assisting with
counting the ballots on election night.
ALTERNATIVE ACTIONS
No alternative actions have been identified by staff.
FISCAL IMPACT
A total of $168,500 has been included in the FY 1999/2000 budget to conduct this election.
ATTACHMENTS
Resolution Calling the Election
Resolution Requesting LA County Services
Resolution Adopting Regulations
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