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Home My WebLink About1999-08-04 - AGENDA REPORTS - GV RD GV HIGH SCHOOL CONTR (2)CITY OF SANTA CLARITA AGENDA REPORT NEW BUSINESS City Manager Approval: Item to be presented by: Anthony J. Nisich DATE: August 4, 1999 SUBJECT: AWARD CONTRACTS FOR CONSULTANT SERVICES FOR GOLDEN VALLEY ROAD/GOLDEN VALLEY HIGH SCHOOL PHASE I (PROJECT NO. S3016) DEPARTMENT: Transportation & Engineering Services RECOMMENDED ACTION City Council award contracts to the following consultants for the indicated services and amounts on Project No. 53016; authorize a 15 percent contingency expenditure; authorize the City Manager or designee to execute and sign all documents; and appropriate funds from the Eastside B&T District, Fund No. 302. Consultant R.T. Frankian & Assoc. Sikand Engineering William Rose Associates Employment Systems, Inc. Aquatic Consulting Svc. CCL Engineering Grayson Service, Inc. Andy Gump, Inc. West Coast Utility Services Southern California Edison TOTAL GRAND TOTAL BACKGROUND $3,561,374.59 The Santa Clarita Valley Facilities Foundation, in conjunction with the Hart School district is developing approximately 140 acres of land in the Friendly Valley area of the City. Of this, approximately 49.6 acres will be used as a high school site. The remaining 80 acres consists mostly of road right-of-way, slopes and several potentially developable Business Park, Medium to High Density Residential, and Neighborhood Commercial areas. On June 22, 1999, City Council approved a Memorandum of Understanding between the William S. Hart Union High School District, the Santa Clarita Valley Facilities Foundation, Contract 15% Services Amount Contin encu Soils Engineering $2,050,000.00 $307,500.00 Construction Survey 417,000.00 62,550.00 Design 330,000.00 49,500.00 Construction Mgr./ Evan Aldrich 155,763.00 23,364.00 Environmental Permits 30,000.00 4,500.00 Property Acquisition 20,000.00 3,000.00 Oil Well Abandonment 38,150.00 5,722.00 Temporary Power 7,125.00 1,068.00 Utility Relocation Design 7,050.00 1,057.00 Power Pole Relocations 41.761.59 6,264.00 $3,096,849.59 $464,525.00 $3,561,374.59 The Santa Clarita Valley Facilities Foundation, in conjunction with the Hart School district is developing approximately 140 acres of land in the Friendly Valley area of the City. Of this, approximately 49.6 acres will be used as a high school site. The remaining 80 acres consists mostly of road right-of-way, slopes and several potentially developable Business Park, Medium to High Density Residential, and Neighborhood Commercial areas. On June 22, 1999, City Council approved a Memorandum of Understanding between the William S. Hart Union High School District, the Santa Clarita Valley Facilities Foundation, AWARD CONTRACTS FOR CONSULTANT SERVICES FOR GOLDEN VALLEY ROAD/ GOLDEN VALLEY HIGH SCHOOL, PHASE I (PROJECT NO. S3016) August 4, 1999 — Page 2 and the City, for the City to administer a combined Golden Valley Road/Golden Valley High School Phase I site grading project. Due to the nature of these two projects, the proposed Golden Valley High School site grading must proceed at the same time as the grading operations for Golden Valley Road from Sierra Highway to Via Princessa. This approach is mutually beneficial because it allows the dirt that the school needs to export to be placed on the roadway where it is needed. The construction schedule of both projects is very time -critical in order to obtain state bond funding for the school development and open the school in September 2001. By agreement with the William S. Hart Union School District and the Santa Clarita Valley Facilities Foundation, the original date of July 16, 1999 to advertise for construction bids has been postponed to September 15, 1999. The addition of these two months to the schedule enables the City to obtain additional soils and geotechnical information prior to awarding a construction contract. The total cost for Golden Valley Road Phase I and Golden Valley High School is estimated to be $20,000,000. This cost is approximately 50 percent City and 50 percent School District. A more specific cost breakdown will be determined after receiving construction bids and more complete geotechnical information is available. Golden Valley Road Phase I cost to the City will be approximately $10,000,000.00. This cost includes full right-of-way grading, drainage structures, and paving of two traffic lanes in each direction. This cost does not include signing and striping, environmental mitigation, vegetation of the graded slopes, traffic signals at the intersection of Sierra Highway, median modifications and Southern California Edison transmission pole relocation, which is estimated to cost $550,000.00. This cost also does not account for full width improvements including an additional traffic lane in each direction, curb, gutter, sidewalk, bike path, medians, street lights, irrigation and landscaping, which is estimated to cost $2,200,000.00. The estimate of City expenses and revenue needs is as follows: PHASE I COSTS DESIGN $935,000.00 RIGHT-OF-WAY $175,000.00 CONSTRUCTION $7,820,000.00 ADMINISTRATION/ INSPECTION $1,070,000.00 TOTAL $10 MILLION AWARD CONTRACTS FOR CONSULTANT SERVICES FOR GOLDEN VALLEY ROAD/ GOLDEN VALLEY HIGH SCHOOL, PHASE I (PROJECT NO. 53016) August 4, 1999 — Page 3 PHASE I REVENUES CITY B&T FUNDS $4,600,000.00 COUNTY B&T FUNDS $2,900,000.00 GENERAL FUNDS LOAN $2,500,000.00 TOTAL $10 MILLLON The following is a summary of the costs for the three phases of Golden Valley Road: Phase Estimated Cost Funding I City of Santa Clarita $10,000,000.00 Bridge & Thoroughfare II Santa Clarita Business Park $ 3,850,000.00 Mello Roos Bond III Santa Clarita Business Park $ 5.730.000.00 Mello Roos Bond Total Cost for Golden Valley Road $19,580,000.00* * This figure does not include the intersection or grade separation at Soledad Canyon Road which is a major cost. This figure also does not include Golden Valley Road clean up costs through Porta Bella. ALTERNATIVE ACTIONS 1. Postpone award of contracts to a later date. This action will delay the scheduled start of construction. 2. Other action as determined by the City Council. FISCAL IMPACT Bridge and Thoroughfare funds have been identified for use for this project and are available in Eastside District Account No. 53016302 in the amount of $3,561,374.59. There are sufficient funds in this account for the above contracts. A specific budget is currently being refined for the overall project and will be presented to City Council prior to awarding a construction contract. ATTACHMENT Cost/Phasing Diagram KB:lkl council\golden\cont act.doc -'I GOLDEN VALLEY ROAD PROJECT (GVR �oledad GoldeGolden Triangle Road Home Depot 0 ee�PHASE IIIo $ 5,730,00 a If f 0 a CD PHASE II $ 318501000 ♦ Q� Golden Valley �(J High School Site GVR Total Cost PHASE $ 1090009000 $1995809000 Via Princessa Valley Road Phase I Revenue County B&T Fees = $ 2.9 million City B&T Fees = $ 4.6 million City General Fund = $ 2.5_ million $ 10 million Expenditures Design Right -of -Way Construction Admin/Inspection $ 935,000 $ 175,000 $ 7,820,000 $1,070,000 $10 million