HomeMy WebLinkAbout1999-06-22 - AGENDA REPORTS - GVR GV HIGH SCHOOL MOU (2)CITY OF SANTA CI.ARITA
AGENDA REPORT
CONSENT CALENDAR
DATE: June 22, 1999
City Manager Approval:
Item to be presented by: Lawrence P. Cushman
SUBJECT: MEMORANDUM OF UNDERSTANDING FOR THE CITY OF SANTA
CLARITA TO ADMINISTER COMBINED GOLDEN VALLEY
ROAD/GOLDEN VALLEY HIGH SCHOOL SITE GRADING
CONSTRUCTION PROJECT AND ADVERTISE FOR BIDS
DEPARTMENT: Transportation & Engineering Services
RECOMMENDED ACTION
City Council approve the Memorandum of Understanding (MOU) between the City of Santa
Clarita and the Education Foundation; approve the plans and specifications; authorize the
advertising for bids for the construction; and direct staff to prepare a more comprehensive
agreement for the administration and cost sharing of the combined Golden Valley Road and
Golden Valley High School site grading construction project.
BACKGROUND
A development agreement between the Santa Clarita Business Park (SCBP) and the City
was approved by the City Council on April 7, 1998 (Master Case No. 97-124, Development
Agreement No. 97-001, Resolution No. 98-45, Ordinance No. 98-12), and recorded in the
office of the Los Angeles County Recorder on June 5, 1998 (Instrument No. 98-951356).
Pursuant to that development agreement, SCBP agreed to acquire, design, and construct
Golden Valley Road within Tract No. 42670-02 and southerly to Sierra Highway.
Since the execution of the development agreement, the William S. Hart Union High School
District is in the process of purchasing property along the Golden Valley Road corridor,
north of Sierra Highway, and is planning to construct a new high school at this location.
The plans for this new school facility have increased the urgency to begin construction on
the road to access the school site. To meet the construction schedule dictated by the needs
of the school district, it is necessary for the City to proceed as quickly as possible with the
road project and to use available Eastside Bridge and Thoroughfare District funds for this
construction. The urgency is due to the availability of State of California bond funds and
the eligibility requirements for the school district.
Ap1PD ? 0� D Agenda Item:./3
MOU FOR CITY TO ADMINISTER COMBINED GOLDEN VALLEY ROAD/
GOLDEN VALLEY HIGH SCHOOL SITE GRADING CONSTRUCTION PROJECT
June 22, 1999 — Page 2
To take advantage of the economies of scale and to eliminate potential conflicts if the City
road project and the school site grading were done by separate contractors and
administered separately, staff proposes that the two projects be combined. The combined
project would be administered by the City and paid for jointly by the City and the
Education Foundation. The plans for the joint project have been completed and
specifications developed.
The purpose of the MOU is to establish basic guidelines to proceed with the joint project
and advertise for bids, while a more comprehensive written agreement between the City
and the Education Foundation can be completed and approved by both parties. The current
schedule will go out to bid on the joint project on July 1, 1999; open bids on August 1, 1999;
award bids and start construction by August 23, 1999; and complete construction in
February 2000.
ALTERNATIVE ACTIONS
1. Withhold approval of the MOU and delay the construction until a complete agreement
can be prepared and approved.
2. Withhold approval of the MOU and request staff to prepare separate plans and
specifications for the road construction work.
3. Other action as determined by the City Council.
FISCAL IMPACT
At this time, the total joint project construction costs are estimated to be $13.9 million.
This figure includes a 10 percent construction contingency. Of the total construction costs,
the portion for Golden Valley Road construction is $6.9 million and will be funded by
Eastside Bridge and Thoroughfare District funds. Additional road construction costs for
right-of-way acquisition and Los Angeles DW&P pipeline relocation are estimated at
$500,000. The estimated construction cost for the Golden Valley High School site grading is
$7.0 million and will be funded by the Education Foundation and William S. Hart Union
High School District. An additional 10 to 15 percent of the construction costs will be
budgeted for design acquisition, survey staking, geotechnical/soil engineering testing and
inspection, and construction management.
ATTACHMENTS
Vicinity Map
Memorandum of Understanding
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