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Home My WebLink About1999-12-14 - AGENDA REPORTS - GVR PROJ HARTSCHOOL DIST AGMT (2)CITY OF SANTA CLARITA AGENDA REPORT UNFINISHED BUSINESS DATE: December 14, 1999 City Manager Approi Item to be presented SUBJECT: GOLDEN VALLEY ROAD PHASE I AND HIGH SCHOOL SITE - PROJECT NO. 53016 - AGREEMENTS BETWEEN 1) THE CITY OF SANTA CLARITA AND WILLIAM S. HART UNION SCHOOL DISTRICT; AND 2) THE CITY OF SANTA CLARITA AND THE SANTA CLARITA VALLEY FACILITIES FOUNDATION DEPARTMENT: Transportation & Engineering Services RECOMMENDED ACTION City Council authorize the City Manager or designee, subject to City Attorney approval, to approve the agreements between 1) the City of Santa Clarita and William S. Hart Union School District; and 2) the City of Santa Clarita and the Santa Clarita Valley Facilities Foundation. BACKGROUND The Santa Clarita Valley Facilities Foundation, in conjunction with the William S. Hart Union School District, is developing approximately 130 acres of land in the Friendly Valley area of the City. Of this, approximately 48 acres will be used as a high school site. The remaining 82 acres consists mostly of road right-of-way, slopes, and several potentially developable parcels (zoned for Business Park, Medium to High Density Residential, and Neighborhood Commercial.) The plans for the new school facility increased the urgency to begin construction of Golden Valley Road to access the school site. To meet the construction schedule dictated by the needs of the school district, it was necessary for the City to proceed as quickly as possible with the construction of Golden Valley Road Phase I, which extends from Sierra Highway to the future extension of Via Princessa. The construction schedule of both projects is very time -critical in order to obtain state bond funding for the school development and open the school in September 2001. To take advantage of the economies of scale and to eliminate potential conflicts if the City road project and the school site grading were done by separate contractors and administered separately, staff proposed that the two projects be combined. The combined project would be administered by the City and paid for jointly by the City and the Education Foundation. APPRO u` Agenda e,` GOLDEN VALLEY ROAD/SCHOOL SITE AGREEMENTS December 14, 1999 — Page 2 On June 22, 1999, City Council approved a Memorandum of Understanding (Exhibit A) between the William S. Hart Union High School District, the Santa Clarita Valley Facilities Foundation, and the City, for the City to administer a combined Golden Valley Road Phase I and Golden Valley High School site grading project. Staff was directed to prepare a more comprehensive agreement for the administration and cost sharing between the entities for the joint project. On August 4, 1999, City Council approved an Interim Funding Agreement between the William S. Hart Union High School District, the Santa Clarita Valley Facilities Foundation, and the City, to provide for the funding of preliminary project expenses (through study, design, and bidding phases) for the joint project, until a Final Funding Agreement was approved. Separate Funding Agreements between the City of Santa Clarita and the Santa Clarita Valley Facilities Foundation, and the City of Santa Clarita and the William S. Hart Union High School District, have been prepared and are now ready for execution. The Funding Agreements are scheduled for approval by the Board of Directors of the Foundation and the School District on December 7, 1999. The project was advertised for construction bids on November 10, 1999, and the bid opening is scheduled for December 29, 1999. A construction contract is scheduled to be awarded to the lowest bidder at the January 11, 2000 Council Meeting. Construction is anticipated to begin in late January 2000, contingent upon receipt of funds from the Foundation and the School District. ALTERNATIVE ACTIONS Other action as determined by the City Council. FISCAL IMPACT At this time, the total joint project construction costs are estimated to be $20 million. This figure includes a 15 percent contingency. Of the total construction costs, the portion for Golden Valley Road construction will be funded by the Eastside Bridge and Thoroughfare District fund, County B&T fees, and a loan from the General Fund Balance to be repaid with future B&T payments. The construction cost for the Golden Valley High School site will be funded by the Santa Clarita Valley Facilities Foundation and William S. Hart Union High School District. GOLDEN VALLEY ROAD/SCHOOL SITE AGREEMENTS December 14, 1999 — Page 3 ATTACHMENTS Funding Agreement - City of Santa Clarita and Santa Clarita Valley Facilities Foundation City of Santa Clarita and Santa Clarita Valley Facilities Foundation Interim Agreement City of Santa Clarita and William S. Hart Union High School District Agreement KB:RGN:twb m cl\goldm\agrement.doc NOTICE OF ADJOURNMENT CITY OF SANTA CLARITA CITY COUNCIL NOTICE IS HEREBY GIVEN that the regular meeting of the City Council of the City of Santa Clarita held December 14, 1999 was adjourned to Tuesday, December 21, 1999 at 12:45 p.m. in the Main Conference Room, 3rd floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA, for the purpose of attending a field trip with the Hart School District regarding the Golden Valley Road/High School site. Dated this 15d' day of December, 1999. SHARON L. DAWSON, CITY CLERK STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. AFFIDAVIT OF POSTING CITY OF SANTA CLARITA ) SHARON L. DAWSON, being fust duly sworn, deposes and says that she is the duly appointed and qualified City Clerk of the City of Santa Clarita and that on December 15, 1999, she caused the above Notice to be posted at the door of the Council Chamber located at 23920 Valencia Blvd., Santa Clarita, CA. Qom-- Qu-- SHARON L. DAWSON, CITY CLERK Forms/adjmtg.dw