HomeMy WebLinkAbout1999-01-12 - AGENDA REPORTS - HARRIS ASSOC GALETON ST IMPROV (2)CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
DATE: January 12, 1999
City Manager Approi
Item to be presented
SUBJECT: CHANGE ORDER TO HARRIS & ASSOCIATES CONTRACT FOR
DESIGN AND CONSTRUCTION MANAGEMENT SERVICES OF
(1) THE INTERIM TRANSIT STORAGE (PROJECT NO. T0010) AND
(2) GALETON STREET IMPROVEMENTS (PROJECT NO. M3001)
DEPARTMENT: Transportation and Engineering Services
City Council award a contract change order to Harris & Associates for $33,860 and authorize
a 15 percent contingency expenditure of $5,079 for (1) design and construction management of
the Interim Transit Storage (ITS) project, and (2) the design of Galeton Street Improvement
Project.
BACKGROUND
On December 9, 1997, City Council awarded a contract to the Harris & Associates for
design/management services for projects identified in the Annual Infrastructure Projects
1997/98 program. On May 26, 1998, a change order to this contract was approved to
accommodate additional projects for the 1998/99 program year. For the purposes of cost-
effectiveness and time -efficiency, an additional change order to Harris & Associates contract
is requested to provide design and construction management services for the ITS and Galeton
Street Improvement Projects.
1) The ITS project is identified in the 1998/2003 Capital Improvement Program (CIP) Plan
(Project No. T0010). This project, which is a short-term solution to the City's ongoing transit
fleet parking shortage, provides temporary parking for the City's Dial -a -Ride fleet. The change
order will provide for the design/construction management of a re -paving project to
accommodate Dial -a -Ride fleet needs for two years via a lease agreement. The Planning
Commission approved the lease for General Plan consistency on September 1, 1998, and project
funding was approved in the Fiscal Year 1998/99 budget. The requested change order includes
$12,000 for design and construction management of this project.
2) The Galeton Street Improvement Project was initiated by residents' request to improve
drainage conditions on their street 'due to lack of curb and gutter. This project includes the
installation of curb, gutter, drive approaches, and asphalt overlay. This change order provides
for the design and right-of-way acquisition of this project, which is anticipated to be complete
and ready to advertise for construction by April 1, 1999. The requested change order includes
$21,860 for the design of this project.
CHANGE ORDER TO HARRIS & ASSOCIATES
January 12, 1999 — Page 2
ALTERNATIVE ACTIONS
Prepare request for qualifications for both projects separately. This will postpone construction
for several months and could result in higher design costs due to the small size of each project.
FISCAL IMPACT
1) The requested action provides for the expenditure of funds previously approved by the City
Council and budgeted for by Santa Clarita Transit for this project. Account No. T001204
contains $45,000 for the ITS project.
2) The total project budget for the Galeton Street Improvements project is $85,000. Sufficient
funds are available in Account No. M3001456.
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