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HomeMy WebLinkAbout1999-04-27 - AGENDA REPORTS - HOUSEHOLD HAZARD WASTE PGM (2)CONSENT CALENDAR DATE: SUBJECT: DEPARTMENT: CITY OF SANTA CLARITA AGENDA REPORT City Manager ApproN Item to be presented April 27, 1999 ONGOING RESIDENTIAL HOUSEHOLD HAZARDOUS WASTE COLLECTION PROGRAM AWARD Planning & Building Services RECOMMENDED ACTION Award contract to Curbside, Inc. for an amount not to exceed $180,000 ($90,000 in FY `98- '99 and $90,000 in the proposed FY `99-'00) and authorize the City Manager or designee to execute and sign all documents, subject to City Attorney approval. BACKGROUND Currently, the services that allow City residents to properly dispose of household hazardous waste (HHW) are not adequate. A program that offers greater convenience and collects a greater range of materials more frequently is needed to meet the community's needs. HHW that is improperly stored and/or disposed of presents a threat to public safety, increases the danger of fire, and threatens to pollute our drinking water and sensitive natural ecosystems. In October of 1998, Environmental Services Staff prepared a report detailing options for the disposal of HHW. In November, a focus group meeting with members of the community was conducted to gain feedback. The group determined that a combination door-to-door program supported by a one -day event would best serve the unique needs of the City. The proposed program will consist of four elements: • Ongoing Door -to -Door Collection of used antifreeze, auto batteries, motor oil and latex paint (also called ABOP collection). ABOP materials were selected because they comprise approximately 80% of the HHW waste stream and are less expensive to collect than other types of HHW. Annual Cost = $40,000 • A one -day collection event similar to the event sponsored by the County of Los Angeles at College of the Canyons. This event will be smaller in scale than the County event and be open to City residents only. Annual Cost = $50,000 • An initial three-month door-to-door blitz period where all types of HHW will be collected from households in order to reduce existing stockpiles of hazardous materials. One Time Cost = $90,000 YENA fenda Itemo 5� • A public outreach program designed to both attract residents to the program and to educate the public regarding the proper disposal of HHW. The City will perform all public education activities. Annual Cost = $10,000 Proposals were submitted by two companies: Curbside, Inc. and MSE Environmental. Staff selected Curbside, Inc. for the following reasons: • Prior Experience: Curbside, Inc. currently performs all door-to-door used oil collections throughout Santa Clarita. Door-to-door collections in the proposed program would simply be an extension of this service. • Cost: Used Oil Block Grant funds are currently used to fund the existing door- to-door used oil collection program. Because these funds will be applied to the cost to conduct the door-to-door elements of the proposed program, Curbside, Inc. is able to provide the City with superior value. The total number of collections per year is estimated at 2,450, or 5% of the households, for the first year of the program and approximately 1,140 collections for each subsequent year. Because the blitz element will only be performed in the first year and because used oil block grant funds may not be available, the number of collections in subsequent years will be reduced. The program will collect an estimated 185,000 pounds (92 tons) of hazardous material in the first year, and approximately 85,000 pounds (42.5 tons) each subsequent year. To receive a collection of material from their door, residents will call a toll-free hotline number, operated by the Contractor, to schedule an appointment. All collections and services will be offered to residents free of charge. To utilize the annual one -day event, residents will call the same toll-free hotline to notify the Contractor that they intend to drop material off at the event. The site for the event has not yet been determined. Only City residents will be able to participate in this event. Door-to-door collections will begin in June of 1999 and the one -day event will likely occur in September to coincide with Pollution Prevention month. ALTERNATIVE ACTIONS 1. City Council may elect to not authorize the award and not implement the program 2. City Council may elect to not authorize the award and direct staff to re -open the RFP process. FISCAL IMPACT Program cost will be approximately $90,000 per year for door-to-door collections and the one -day event. $10,000 per year will fund public education and outreach. These funds are budgeted each year and are available in account 3820-8069. DGP:ch S:\PHS\EN SRVCS\COUNCIL\SOLWASTE\HHWITEM.DOC