HomeMy WebLinkAbout1999-05-11 - AGENDA REPORTS - JAN HEIDT METRO IMPROV (2)CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
DATE: May 11, 1999
City Manager Approval:
Item to be presented by:
SUBJECT: THE JAN HEIDT METROLINK STATION IN NEWHALL - PROJECT
NO. S2001, AND VIA PRINCESSA METROLINK STATION
IMPROVEMENTS - PROJECT NO. T3007 - CONTRACT AWARD TO
SECOND LOW BIDDER
DEPARTMENT: Transportation and Engineering Services
RECOMMENDED ACTION
1. City Council authorize rescission of award of contract for Project Nos. 52001 and T3007 to
Ford Engineering & Construction, Inc.
City Council award the contract for Project Nos. 52001 and T3007 to Terra -Cal
Construction, Inc. in the amount of $2,656,864.44, and authorize a 15 percent contingency
should any change orders to the contract become necessary.
3. City Council authorize the City Manager or his designee to approve all documents relating
to this contract.
BACKGROUND
On February 11, 1999 the City Council awarded these project construction contracts to Ford
Engineering & Construction, Inc. On April 27, 1999 the City Council increased the contract
contingency from 10 percent to 15 percent. A preconstruction meeting was held with the
contractor on March 16, 1999 and at this meeting the proposed construction start date for this
contract was established to be May 10, 1999.
On May 3, 1999 the City received a notice of termination via facsimile from Ford
Engineering & Construction, Inc. The City has not executed contracts with Ford as they were
incomplete when received. To date Ford has not supplied accurate attachments to the contract,
which would enable the City to complete contract execution. As a contract executed by both
parties does not exist, and the City has received notice of termination from Ford Engineering
& Construction, Inc., staff recommends that the City Council award the construction contract
for Project Nos. S2001 and T1007 to the second low bidder, Terra -Cal Construction, Inc.
The recommendation to award the contract to the second low bidder is preferred to re -bidding
the projects. The cost increase to award the construction contract to the second low bidder is
$6,164.44. Re -bidding the project would cause further delays to the project and put grants at
I� IN
Agenda item -17
PROJECT NOS. S2001 AND T3007 — BID AWARD
May 11, 1999 — Page 2
risk of expiring. A letter was submitted by Terra -Cal, stating that they would stand by the
prices in their original bid, which was submitted at the bid opening on January 19, 1999.
Terra -Cal Construction, Inc. possesses a State Contractors License and is in good standing with
the State Contractors License Board. Contractor references indicated that this contractor has
performed work to their satisfaction. The bid of $2,656,864.44 was reviewed for accuracy and
conformance to the contract documents and found to be complete.
ALTERNATIVE ACTIONS
1. Reject the second low bidder and advise staff to rebid the project.
2. Other action as determined by the City Council.
FISCAL IMPACT
The Engineer's Estimate to complete construction of the Jan Heidt Metrolink Station in
Newhall, Project No. S2001, is $2,799,330.00 with a 15 percent contingency. The funds
allocated for this project total $4,592,104.00 for Fiscal Year 1998/99 and are identified as
follows:
Account No.
Funding Source
Amount
S2001001
General Fund
$785,000.00
52001203
AB2766 Air Quality Improvement
$304,514.00
S2001205
Proposition C
$2,190,000.00
S2001206
Proposition A
$341,187.00
S2001453
Transit Capital Improvement Grant
$721,403.00
S2001109
Federal Grant
$250,000.00
The Engineer's Estimate to complete construction of the Via Princessa Metrolink Station
Improvement Project No. T3007 is $233,910.00 with a 15 percent contingency. The funds
allocated for this project total $343,225.00 and are identified below.
Account No. Funding Source
T3007001
General Fund
T3007103
State -Local Transportation Partnership Program
T3007205
Proposition C
ATTACHMENT
Exhibit A - Bid Results
BEJ:js
\ COUNCIL \A1082001 DOC
Amount
$183,000.00
$80,225.00
$80,000.00
EXHIBIT A
BID RESULTS
Company Location
Ford Engineering & Construction, Inc. Santa Monica, California
Terra -Cal Construction, Inc.
T M Engineering
Emma Corporation
Valley Crest
Baldwin Park, California
Tarzana, California
Santa Monica, California
San Fernando, California
Amount
$2,650,700.00
$2,656,864.44
$2,712,920.00
$2,888,825.02
$3,175,395.00