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HomeMy WebLinkAbout1999-04-27 - AGENDA REPORTS - JAN HEIDT METROLINK STATION (2)CITY OF SANTA CLARITA AGENDA REPORT CONSENT CALENDAR DATE: April 27, 1999 City Manager Approval: Item to be presented by. SUBJECT: THE JAN HEIDT METROLINK STATION IN NEWHALL - PROJECT NO. S2001- GRANT ACCEPTANCE AND STREET LIGHT PURCHASE DEPARTMENT: Transportation and Engineering Services RECOMMENDED ACTION 1. City Council authorize the City Manager or his designee to accept Economic Development Initiative (EDI) Special Project Grant #B -99 -SP -CA -0038 for the Jan Heidt Metrolink Station in Newhall. 2. Authorize establishment of fund 109 for the purpose of tracking federal grants. 3. Appropriate $250,000 to Account No. S2001109 and increase estimated revenues in Account No. 109 by $250,000. 4. Authorize the transfer of $208,000 from Account No. M0002205 to Account No. S2001205. 5. Authorize an increase in the Ford Engineering & Construction, Inc. construction contract contingency from 10 to 15 percent. 6. Authorize the expenditure of $148,000 from Account No. S2001205 for the purchase of street lights from South Coast Lighting & Design for the Jan Heidt Metrolink Station in Newhall. BACKGROUND On February 9, 1999, the City Council authorized the contract award to Ford Engineering & Construction, Inc. for the construction of the Jan Heidt Metrolink Station and Via Princessa Metrolink Station Improvement projects. At that time, the projects were underfunded and a request was made to provide an additional $48,000 to the Via Princessa Metrolink Improvement Project and to provide an additional $529,000 to the Jan Heidt Metrolink Station Project. Council authorized a $48,000 budget transfer from the Council Contingency Account to the Via Princessa Metrolink Improvement Project. Council also authorized a $350,000 budget transfer from the Council Contingency Account to the Jan Heidt Metrolink Station Project, with the direction to fund the remaining outstanding balance from other transportation -related projects and to transfer those funds to this project. Council requested that staff inform them as to which other projects would provide the additional funds. PROJECT NO. 52001- GRANT ACCEPTANCE AND STREET LIGHT PURCHASE April 27, 1999 — Page 2 Staff was able to identify $208,000 of Proposition C funds from project savings on the 1997/98 Annual Overlay Project (Account No. M0002205). An additional $40,000 of Proposition C funds were obtained from the 1998/99 Annual Overlay Project (Account No. M0027205). Subsequent to the February 9, 1999 City Council meeting, the City received notification from the U.S. Department of Housing and Urban Development that the City is eligible for a $250,000 grant for the Jan Heidt Metrolink Station in Newhall. A local match is not required. The grant can be used for salaries or consultant fees for project administration, design, and construction inspection. Staff intends to use this grant for the construction managementlinspection performed by SCRRA, the geotechnical consultant contract for materials testing and required specialty inspections, and for staff salaries related to this project. As additional funds will be made available to this project, staff requests that the Council approve an increase to the construction contract contingency from 10 percent to the normal 15 percent to expedite any unforeseen changes required to the contract and to allow for the completion of required right-of-way acquisition. When construction of the project is complete, any project savings will be returned to the fund balance. Staff should know of any projected project savings by mid -year of Fiscal Year 1999/2000. According to the contract documents for the construction of the Jan Heidt Metrolink Station in Newhall, the City will purchase the specialty lighting directly from the supplier in order to avoid mark-up costs that the contractor would charge had he been required to procure the lighting himself. This approach also reduces the lead time for delivery of the lights. The City requested quotes from three suppliers and has determined that the order be placed with the lowest bidder, South Coast Lighting & Design, for an amount of $148,000. ALTERNATIVE ACTIONS Other action as determined by the City Council. FISCAL IMPACT The City received confirmation of a grant for $250,000, which will cover expenditures for the Jan Heidt Metrolink Station in Newhall. Project savings in the amount of $208,000 from Account No. M0002205, and $40,000 from Account No. M0027205 are available to transfer to the Jan Heidt Metrolink Station project. ATTACHMENT None BEJJs �S2ooi.noc