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Home My WebLink About1999-02-23 - AGENDA REPORTS - SIERRA HWY EL NINO STORM REPR (2)CITY OF SANTA CLARITA AGENDA REPORT CONSENT CALENDAR City Manager Approval Item to be presented by: . Brad Therrien DATE: February 23, 1999 SUBJECT: SIERRA HIGHWAY EL NINO EMERGENCY STORM REPAIRS APPROVAL OF PROGRAM SUPPLEMENT NO. M005 DEPARTMENT: Transportation and Engineering Services RECOMMENDED ACTION City Council approve Supplement No. M005 for the Sierra Highway El Nino Emergency Storm Repairs project, and authorize the City Manager or his designee to approve all documents relating to this supplement. BACKGROUND This project provided emergency repairs for the 1998 E1 Nino storm damage along Sierra Highway. The future restoration will include paving two access roads damaged during the storm (see attached location map and photos). The City and the State of California executed Master Agreement No. 07-5450 for Federal -Aid projects on July 15, 1997. Supplements to this Master Agreement formalize the financial responsibilities and provisions for specific Federal -Aid projects. Program Supplement No. M005 is the specific agreement for the El Nino Storm Emergency Repairs project on Sierra Highway. Program Supplement No. M005 provides the funds necessary to reimburse the City for costs associated with this emergency repair project, as well as the costs to initiate the preliminary engineering for the future restoration phase of the project. Upon City Council approval of this Program Supplement, the City Manager or his designee is directed to execute this agreement. ALTERNATIVE ACTION Other action as determined by City Council. JVFRQVED A, �-7 SIERRA HIGHWAY EL NI&O STORM REPAIRS PROGRAM SUPPLEMENT NO. M005 February 23, 1999 — Page 2 FISCAL IMPACT Federal Highway Administration (FHWA) participation through Emergency Relief totals $72,910, which includes the following: $71,760 for the emergency repairs completed, to be reimbursed at 100 percent. $1,190 for preliminary engineering to initiate the restoration phase of the project, to be reimbursed at 88.53 percent. The total cost for the future restoration work is estimated to be $14,375. FHWA participation is 88.53 percent, requiring a local match of $1,649. Staff will return to the City Council to request the match funding during the Fiscal Year 1999-2000 budget process. ATTACHMENTS Program Supplement No. M005 Location Map Location Photos DMKJs COUNCIL \SIERASTM.DOC PROGRAM SUPPTZ NT NO. M005 Date: January 08, 1999 to Location: 07-LA-0-SCTA ADMINISTERING AGENCY -STATE AGREEMENT Project Number: ER -3663(017) FOR FEDERAL D PROJECTS NO. 07-5450 E.A.Number: 07-931108 This Program Supplement is hereby incorporated into the Agency -State Agreement for Federal Aid which was entered into between the Agency and the State on 07/15/97 and is subject to all the terms and conditions thereof. This Program Supplement is adopted in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. approved by the Agency on (See copy attached). The Agency further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with the covenants or remarks setforth on the following pages. PROJECT TERMINI: In the City of Santa Clarita at various locations on Sierra Highway South of San Fernando Rd. - DAFN MKB-SCTA-001-0 TYPE OF WORK: EO/FA - PR/Contract LENGTH: 0 (MILES) PROJECT CLASSIFICATION OR PHASE(S) OF WORK [X] Preliminary Engineering rxi Construction Engineering [ ] Right -Of -Way [X] Construction Estimated Cost Federal Funds Matching Funds 098 $72,778.00 LOCAL OTHER $72,910.00 5132.00 $0.00 $0.00 CITY OF SANTA CLARITA STATE OF CALIFORNIA Department of Transportation BY BY Chief, Office of Local Programs Date Project Implementation Attest Date Title I hereby certify upon my personal knowledge that budgeted funds, are available for this encumbrance: Accounting Offi Date $72,778.00 Chapter Statutes Ztem Ye rogram B F1and Source AMOtn7T 324 1998 . 2660-101-890 -99 20.30.010.650 C 225000 892-F 72,778.00 Program Supplement 07-5450-MO05- ISTEA Page 1 of 2 01/08/1999 07-LA-0-SCTA ER -3663(017) SPECIAL COVENANTS OR REMARKS 1. The effective date of this agreement is 2/2/98. 2. All maintenance, involving the physical condition and the operation of the improvements, referred to in Article III MAINTENANCE of the aforementioned Master Agreement will be the responsibility of the Local Agency and shall be performed at regular intervals or as required for efficient operation of the completed improvements. 3. Emergency opening work will be reimbursed at 100% if completed within 180 days from the initial day of storm occurrence. The initial day of storm occurrence is February 2, 1998. Local Agency records must clearly identify those costs incurred on or after February 2, 1998. Incurred costs are defined as disbursements made or in process for goods and services delivered. Emergency opening work completed after July 31, 1998 will be funded at the federal -aid reimbursement ratio of 88.53%. Restoration work, including preliminary engineering, will be reimbursed at an 88.53% ratio. The Local Agency will be responsible for the matching requirement. 4. The Local Agency agrees the payment of Federal funds will be limited to the amounts approved by the Federal Highway Administration in the Federal -Aid Project Agreement (PR-2)/Detail Estimate, or its modification (PR -2A) or the FNM -76, and accepts any increases in Local Agency Funds as shown on the Finance or Bid Letter or its modification as prepared by the Office of Local Programs Project Implementation. 5. The work eligible for Federal Reimbursement shall be performed by the Local Agency either by using their own forces or by contract. The Local Agency must be able to identify the costs incurred at each site and be subject to an audit for verification. 6. The Local Agency will advertise, award and administer this project in accordance with the current Local Assistance Procedures Manual. Program Supplement07-5450-MO05- ISTEA Page 2 of 2 RESOLUTION NO. 97-58 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SA�NTTA CLARITA, AUTHORIZING THE E.YECUTION OF 'YL-kSTER AGREEMENT NUMBER 07-5450 FOR FEDERAL AID PROJECTS WHEREAS, the Congress of the United States has enacted the Intermodal Surface Transportation Efficiency Act of 1991 to fund programs which include, but are not limited to, the Surface Transportation Program (RSTP), the Congestion Mitigation and Air Quality Improvement Program (CNL- Q), the Transportation Enhancement Activities Program (TEA), and the Bridge Replacement and Rehabilitation Program (HBRR) (collectively the "Programs"!; and WHEREAS, the Legislature of the State of California has enacted legislation by which certain federal funds IRSTP and C`L-kQ) may be made available for use on Iocal transportation facilities of public entities qualified to act as recipients of these federal funds in accordance with the intent of federal law; and WidEREAS, before federal aid will be made available for a specific program project, the City of Santa Clarita and State are required to enter into an agreement relative to prosecution of said project and maintenance of the completed facility. NOW, ThEREFORE, THE CITY COUNCIL OF THE CITY OF SA�-TA CLARTTA does resolve as follows: SECTION 1: State -Local Master Agreement Number 07-5450, as modified November 29, 1995, for federal aid projects is hereby approved. SECTION 2: The City Manager, or his designee, is hereby authorized to execute the said State - Local Master Agreement and all future program supplements to this agreement upon review and approval by the City Council of Santa Clarita. SECTION 3: The City clerk shall certify to the adoption of this Resolution. PASSED, APPROVED A.V'D ADOPTED this 'arh day of June 1997 /sl Hamilton C. Smyth MAYOR ATTEST: /s/ Sharon Dawson STATE OF CALIFORNIA ) COUN'T'Y OF LOS ANGELES ) § CITY OF SANTA CLARITA ) I, gtoron pa. , City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the ^nrhday of -,,.,P 19991 by the following vote of the Council: AYES: COUNCILdEM3ERS: Feidt, Klaj°c, Boyer, Darcy, 9nyth NOES: COL'NCILME:,TBERS: tion ABSENT: COUNCILNfLMBERS: Mme �-�- CITY CLERK DMK:vjj City of Santa Clarita CERTIFICATION BY CITY CLERK STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES )ss CITY OF SANTA CLARITA ) I, Sharon L. Dawson, C1YIC, City Clerk of the City of Santa Clarita, do hereby certify that the attached copy of Resolution 97-58 is a complete and correct copy of the original now on file in my office and was adopted by the City Council of the City of Santa Clarita at the City Council meeting on June 24, 1997. Sharon L. Dawson, CLIC City Clerk ��= Q z 'z 0 oyo� J Cn 20 0 6J z 5� _ 0 U C N �� C)00 Za UU U7\\C��7 avoa r S311HM 0 (11 � Q z 'z 0 oyo� J Cn 20 0 6J z 5� _ 0 U C N