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Home My WebLink About1999-01-26 - AGENDA REPORTS - SOLEDAD EL NINO REPAIRS (2)CITY OF SANTA CLARITA AGENDA REPORT CONSENT CALENDAR DATE: January 26, 1999 City Manager Approval Item to be presented by: SUBJECT: SOLEDAD CANYON ROAD EL NI&O EMERGENCY STORM REPAIRS -- APPROVAL OF PROGRAM SUPPLEMENT NO. M003 DEPARTMENT: Transportation and Engineering Services RECOMMENDED ACTION City Council approve Supplement No. M003 for the Soledad Canyon Road El Nino Emergency Storm Repairs project, and authorize the City Manager or his designee to approve all documents relating to this supplement. BACKGROUND This project provided emergency repairs for the 1998 El Nino storm damage along Soledad Canyon Road across from the Saugus Speedway. The future restoration will include placing large rocks along the full height of the riverbed slope adjacent to Soledad Canyon Road for approximately 1,200 linear feet. The City and the State of California executed Master Agreement No. 07-5450 for Federal -Aid projects on July 15, 1997. Supplements to this Master Agreement formalize the financial responsibilities and provisions for specific Federal -Aid projects. Program Supplement No. M003 is the specific agreement for the El Nino Storm Emergency Repairs project at Soledad Canyon Road across from the Saugus Speedway. Program Supplement No. M003 provides the funds necessary to reimburse the City for costs associated with this emergency repair project, as well as the costs to initiate the preliminary engineering for the future restoration phase of the project. Upon Council approval of this Program Supplement, the City Manager or his designee is directed to execute this agreement. ALTERNATIVE ACTION Other action as determined by Council. 11 51� k A . 4 a Item, -3- SOLEDAD CANYON ROAD EL NINO STORM REPAIRS PROGRAM SUPPLEMENT NO. M003 January 26, 1999 — Page 2 FISCAL IMPACT Federal Highway Administration (FHWA) participation through Emergency Relief totals $267,144, which includes the following: $236,954 for the emergency repairs completed, to be reimbursed at 100 percent. $30,190 for preliminary engineering to initiate the restoration phase of the project, to be reimbursed at 88.53 percent. The total cost for the future restoration work is estimated to be $377,375. FHWA participation is 88.53 percent, requiring a local match of $43,285. Staff will return to the Council to request the match funding during the Fiscal Year 1999-2000 budget process. ATTACHMENTS Program Supplement No. M003 DMK:js COUNCIL\PROG28UP.DOC PROGRAM SUPPLEMENT NO. M003 to ADMINISTERING AGENCY -STATE AGREEMENT FOR FEDERAL -AID PROJECTS NO. 07-5650 Date: November 30, 1998 Location: 07 -LA -0-SCTA Project Number: ER -3663(030) E.A. Number: 07-931134 This Program Supplement is hereby incorporated into the Agency -State Agreement for Federal Aid which was entered into between the Agency and the State on 07/15/97 and is subject to all the terms and conditions thereof. This Program Supplement is adopted in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. approved by the Agency on (See copy attached). The Agency further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with the covenants or remarks setforth on the following pages. PROJECT TERMINI: In the City of Santa Clarita on the Santa Clara River adj/to Soledad Canyon Road. - DAFff THD-SCTA-001-0 TYPE OF WORK: EO/FA - PR/Contract LENGTH: 0 (MILES) PROJECT CLASSIFICATION OR PHASE(S) OF WORK M Preliminary Engineering [X] Construction Engineering [ j Right -Of -Way [Xj Construction Estimated Cost Federal Funds Matching Funds $267,144.00 098 $263,681.00 LOCAL $3,463.00 $0,00 OTHER_ $0.00 .-iia. yr oeaaY a:n �.a�rucl'1'ti STATE OF CALIFORNIA Department of Transportation By By Date Chief, Office of Local Programs Project Implementation Attest Date Title I hereby certify upon my personal knz 9pla a that budgeted qr dg dgetad Funds era available fo/r)thin9encumbrance: Accounting Offic�/�////J/// Date l 3v - ` �_ $263,681.00 Chapter Statutes Item Year rogram BC Fund source AFOI7riT 324 1998 2660-101-890 'W49 0.30.010.650 C 225000 892-F 263,681.00 Program Supplement 07-5650-M003- ISTEA Page 1 of 3 07-LA-0-SCTA ER -3663(030) SPECIAL COVENANTS OR REMARKS 11/30/1998 1. The effective date of this agreement is 2/2/98. 2. All maintenance, involving the physical condition and the operation of the improvements, referred to in Article III MAINTENANCE of the aforementioned Master Agreement will be the responsibility of the Local Agency and shall be performed at regular intervals or as required for efficient operation of the completed improvements. 3. Emergency opening work will be reimbursed at 100% if completed within 180 days from the initial day of storm occurrence. The initial day of storm occurrence is February 2, 1998. Local Agency records must clearly identify those costs incurred on or after February 2, 1998. Incurred costs are defined as disbursements made or in process for goods and services delivered. Emergency opening work completed after July 31, 1998 will be funded at the federal -aid reimbursement ratio of 88.53%. Restoration work, including preliminary engineering, will be reimbursed at an 88.53% ratio. The Local Agency will be responsible for the matching requirement. 4. The Local Agency agrees the payment of Federal funds will be limited to the amounts approved by the Federal Highway Administration in the Federal -Aid Project Agreement (PR-2)/Detail Estimate, or its modification (PR -2A) or the FNM -76, and accepts any increases in Local Agency Funds as shown on the Finance or Bid Letter or its modification as prepared by the Office of Local Programs Project Implementation. 5. The work eligible for Federal Reimbursement shall be performed by the Local Agency either by using their own forces or by contract. The Local Agency must be able to identify the costs incurred at each site and be subject to an audit for verification. 6. The Local Agency will advertise, award and administer this project in accordance with the current Local Assistance Procedures Manual. 7. Whenever the local agency uses a consultant on a cost plus basis, the local agency is required to submit a post audit report - covering the allowability of cost payments for each individual consultant or sub -contractor incurring over $25,000 on the project. The audit report must state the applicable cost Program Supple nt07-5450-M003- ISTEA Page 2 of 3 11/3on998 SPECIAL COVENANTS OR REMARKS principles utilized by the auditor in determining allowable costs as referenced in CFR 49, part 18, Subpart C - 22, Allowable Costs. Program Supplement 07-5450-M003- ISTEA Page 3 of 3