HomeMy WebLinkAbout1999-04-13 - AGENDA REPORTS - SUPPLEMENT AGMT SLTPP 5450 (2)CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR City Manager Approval:
Item to be presented by:
DATE: April 13, 1999
SUBJECT: EXECUTION OF FUTURE PROGRAM SUPPLEMENT AGREEMENTS
TO MASTER AGREEMENT SLTPP-5450
RESOLUTION NO. 99-50
DEPARTMENT: Transportation and Engineering Services
RECOMMENDED ACTION
City Council approve Resolution No. 99-50 directing the City Manager or his designee to
execute all future program supplement agreements to the State -Local Master Agreement
No. SLTPP-5450.
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This item is brought before the City Council to effectively reduce the paperwork currently
required in presenting project programming before the Council. While every future obligation
of State -Local Transportation Partnership Program (SLTPP) funding will be presented before
the Council for review and approval, this request would eliminate the need for a separate
resolution for each obligation of funding. Resolution No. 99-50 would direct the City Manager
to proceed as directed by the Council for all SLTPP obligations that currently must be
presented to the Council individually. This procedural change will save staff time and lessen
possible project delays.
On March 9, 1992, the City of Santa Clarita and the State of California entered into a master
agreement to delineate certain responsibilities relative to prosecution of the City's eligible
projects applying for State Share funds in the SLTPP.
In the past, a program supplement agreement for each eligible project was presented to the City
Council for review and approval. The program supplement agreement is the actual contract
between the State and the City and is the vehicle by which the City is reimbursed for funds
expended on an eligible project. The City Council would then direct the City Manager or his
designee to execute each project -specific agreement. As explained further in the Department
of Transportation Local Assistance Procedures Manual, dated February 1, 1998:
EXECUTION OF FUTURE PROGRAM SUPPLEMENT AGREEMENTS
TO MASTER AGREEMENT SLTPP-5450
April 13, 1999 — Page 2
"A local agency may pass a resolution for each agreement as it is presented or may pass a
resolution authorizing an individual, e.g., public works director or mayor, to execute
specific types of agreements as they occur. The latter method can save significant amounts
of work and time and should be considered by any agency that constructs a large number
of Federal -Aid or State funded projects. In either case, the resolution should clearly
indicate, by title, who is authorized to sign and which agreement(s) or agreement types are
authorized."
This procedural change has been established to reduce paperwork and processing time for the
Federal -Aid Programs, such as Regional Surface Transportation Program (RSTP),
Transportation Enhancement Activities
toieBridge Replacement
and Rehabilitation Program (HBRR)Resoluin No. 99-50 efficiently accomplishes same
required tasks for SLTPP projects.
ALTERNATIVE ACTIONS
Continue using existing procedures by creating a resolution for each program supplement
agreement for every eligible SLTPP project.
FISCAL IMPACT
This procedural change will save staff time and lessen possible project delays. In addition, it
will shorten the time to receive reimbursement of federal funds to the City.
ATTACHMENTS
Resolution No. 99-50
Master Agreement SLTPP-5450
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council \ sltpp_ps.doc