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HomeMy WebLinkAbout1999-03-09 - AGENDA REPORTS - VERMONT DR ASSESS IMPROV (2)CITY OF SANTA CLARITA AGENDA REPORT PUBLIC HEARING City Manager ApprovaU Item to be presented by: Christopher C. Price DATE: March 9, 1999 SUBJECT: PROPOSED ASSESSMENT DISTRICT 99-1 VERMONT DRIVE/EVERETT DRIVE IMPROVEMENTS RESOLUTION NO. 99-36 DEPARTMENT: Transportation and Engineering Services RECOMMENDED ACTION City Council conduct a public hearing for proposed Assessment District 99-1, Vermont Drive/Everett Drive Improvements, and make an official count of the assessment ballots. If the ballots support district formation, City Council adopt Resolution No. 99-36, overruling and denying protests; making certain findings in a special improvement district; and confirming the assessment, approving the Engineer's Report, and designating the treasurer to collect and receive money. BACKGROUND This item is before the City Council in order to conduct a public hearing for the purpose of counting ballots for Assessment District 99-1, Vermont Drive/Everett Drive Improvements, for road, storm drain, and sewer improvements. If the ballots support district formation and the City Council subsequently approves, the improvements will be located along Everett Dfive, and in portions of Vermont Drive south of Powell Drive. In early 1994, residents along Everett Drive and Vermont Drive south of Powell Drive approached the City regarding the deteriorating condition of their private road due to surface water runoff, and the growing problem of failing septic systems throughout the neighborhood. Since that time, staffs assessment consultants have prepared preliminary estimates for constructing storm drain, sewer, and road improvements to eliminate the surface water runoff situation and provide a permanent public sewage disposal solution. These costs were then presented to the property owners as part of the formation of an assessment district to fund these improvements. Several public meetings were held in the area neighborhood and at City Hall to discuss the ramifications of the proposed district. All property owners included in the district were Adopfed: _j j q ,w # A PROPOSED ASSESSMENT DISTRICT 99-1 PUBLIC HEARING March 9, 1999 — Page 2 invited to attend at least one informational meeting. On January 12, 1999, the proposed district was presented to the City Council for preliminary approval. This approval included authorizing staff to deliver notices and assessment ballots to all property owners included in the district. Assessment ballots and notices of the public hearing were then mailed via registered mail to affected property owners in compliance with Proposition 218. The Notice of Public Hearing explained in detail the proposed district, the improvements to be constructed, the property owners' share of the costs, and the time and date for the public hearing. The mailed assessment ballots sent with the notice were to be returned either before or at the public hearing. These ballots will be presented and counted at the close of the public hearing, before the City Council acts on Resolution No. 99-36 (attached). This district can be approved if the total dollar amount of the ballots marked with a "yes" vote, received before the close of the public hearing, equals or exceeds the total dollar amount of the ballots received and marked with a "no" vote. Ballots received without a signature, or marked in a manner inconsistent with the voting instructions included with the ballot, will not be considered. If approved, staff will be directed to proceed with the district, including the preparation of construction plans, advertising for construction bids, receiving construction bids, and proceeding with the actual construction of the improvements. Once the improvements are completed, bonds will be sold for the costs associated with the district. The amount of bonds sold will be reduced by the City contribution of $400,000 approved by the City Council on September 8, 1998, and by any cash payoffs received from the property owners. The remaining amount, for which the bonds will then be sold, will be placed on the district tax rolls as a lien against the owners' property in an amount equal to or less than the amount stated in the enclosed Engineer's Report for their respective property. ALTERNATIVE ACTIONS Other action as determined by the City Council. FISCAL IMPACT To date, approximately $75,000 has been expended by the City in addition to the $400,000 currently budgeted. If successful, additional costs will be borne by the district. ATTACHMENTS Exhibit "A!'- Location Map Resolution No. 99-36 Engineer's Report — Available in City Clerk's Reading File BM:CP:js VMT W4.DOC "EXHIBIT A"