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HomeMy WebLinkAbout1999-01-12 - AGENDAS - REGULAR MTG (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING January 12, 1999 6:30 p.m. City Council Chambers 23920 Valencia Blvd. 1' Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business City Clerk Announcement During the Public Participation portion of the meeting, each person wishing to speak should prepare a three (3) minute presentation. Public Participation speaker's slips must be submitted to the City Clerk before this portion of the meeting begins. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk before the Mayor announces the item. Each person addressing the Council has three minutes in which to speak, after which time the red light on the Council dais will appear. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (805) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102- 35.104 ADA Title II) Executive Meeting This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. This session is open to the public. Public Participation This time has been set aside for the public to address the City Council on items that are not on the agenda. Council will not act upon those items at this meeting other than to review and return without action or provide direction to staff. ALL speakers must call or submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three minutes. The number of people wishing to speak will divide the thirty minutes allowed for public input, maximum time allowed per person will be three (3) minutes. STAFF COMMENTS (Matters of Public Participation) 1 INVOCATION - Weste CALL TO ORDER ROLL CALL FLAG SALUTE APPROVAL OF AGENDA - Mayor to inquire whether any member of the public would like to pull for discussion, any item on the Consent Calendar. APPROVAL OF MINUTES December 8, 1998 January 4, 1999 AWARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY Caught -You -Doing -Something -Good -Award for: Old Orchard II Homeowners Association PRESENTATIONS TO THE CITY 46 of July/Country Fair Update - Leon Worden & Kimberle Wooten Cultural Arts Master Plan - Rick Putnam RECESS TO REDEVELOPMENT AGENCY MEETING CALL TO ORDER APPROVAL OF MINUTES December 8, 1998 PUBLIC PARTICIPATION CONSENT CALENDAR All matters listed under the Consent Calendar will be enacted by one motion unless a request is made for discussion, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately following this portion of the agenda. RDA 1. ARTS DISTRICT MATCHING GRANT FOR NEWHALL REDEVELOPMENT - Guidelines and criteria for $250,000 matching grant for arts facilities in Newhall Redevelopment District. RECOMMENDED ACTION- Receive and approve guidelines and criteria for Arts District Matching Grant and direct staff to convene committee to receive applications and determine grantees. 2 ADJOURN REDEVELOPMENT AGENCY MEETING RECONVENE REGULAR CITY COUNCIL MEETING CONSENT CALENDAR All matters listed under the Consent Calendar will be enacted by one motion unless a request is made for discussion, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately following this portion of the agenda. 1. READING OF ORDINANCE TITLES — Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may determine that the title has been read. RECOMMENDED ACTION. Determine that the titles to all ordinances, which appear on this public agenda, have been read and waive further reading. 2. ADOPTION OF REPUBLISHED MUNICIPAL CODE — ORDINANCE NO. 99-5 — Adoption of republished Municipal Code, including the Unified Development Code, provided as a result of a contract with Book Publishing Company. RECOMMENDED ACTION: Introduce Ordinance No. 99-5 entitled: "AN ORDINANCE OF THE CITY OF SANTA CLARITA, CALIFORNIA, ADOPTING THE SANTA CLARITA MUNICIPAL CODE." 3. AMENDMENT TO CITY'S CONFLICT OF INTEREST CODE — RESOLUTION NO. 99-14 — The Political Reform Act requires every local agency to review its Conflict of Interest Code as needed to determine if it is accurate or if the Code should be amended. Staff has determined that the list of designated employees needs to be amended to reflect changes in position titles and to add and delete positions. Also, the FPPC has advised of an increase in the gift limit. RECOMMENDED ACTION: Adopt Resolution No. 99-14 adopting an amendment to the Conflict of Interest Code. 4. SECO CANYON ROAD LANDSCAPING — PROJECT NO. B4001 — ADVERTISE FOR BIDS — This agenda report relates to the landscaping of the median between Seco Canyon Road and the Seco Canyon (Service) Road. RECOMMENDED ACTION: Adopt the plans and specifications, and authorize that Seco Canyon Road Landscaping — Project No. B4001 be advertised for bids. 3 5. RENEWAL OF CONTRACT WITH ACCESS SERVICES INC. AND CHANGE IN DIAL -A -RIDE ELIGIBILITY, REQUIREMENTS — Staff would like Council to take into consideration, renewal of the contract with Access Services Inc. (ASI), This will establish a consistent Americans with Disabilities Act (ADA) compliant process for determining eligibility and reduce the likelihood of trip denials. RECOMMENDED ACTION: Authorize the City Manager to negotiate and execute a contract between Access Services Inc. and the City of Santa Clarita, modifying the method of payment to be based on each passenger trip and changing the eligibility criteria for disabled Dial -a -Ride customers, requiring all disabled customers to be certified by ASI. 6. WEST NEWHALL IMPROVEMENTS, PHASE III — PROJECT NO. S2037 — ADVERTISE FOR BIDS — This project will install curb, gutter and sidewalk, and reconstruct streets in the West Newhall area. RECOMMENDED ACTION: Approve the plans and specifications for the West Newhall Improvements, Phase III, Project No. S2037, and authorize the advertising for bids. 7. SANTA CLARITA SPORTS COMPLEX, BUILDING NO. 2 REMODEL (PROJECT NO. F3001) — PROJECT ACCEPTANCE — On November 25, 1997, Council awarded a contract for the remodel of Building No. 2 of the Santa Clarita Sports Complex. This project remodeled an existing 20,000 square foot warehouse to include two adult -sized basketball courts, four racquetball courts, locker rooms, showers, and restroom facilities. Additional square footage was added to include a lobby, public counter, office, janitorial room, and additional restroom facilities. The architect, Meyer and Associates did additional design work, to perform additional construction support, design for extra work, and for time to review substitutions and resubmittals. RECOMMENDED ACTION: Accept the work performed by BEGL Construction Company; approve an increase in the design services of $20,000 to Meyer and Associates; and direct staff to release the 10% retention 35 days after the Notice of Completion is recorded, provided no stop notices,. as provided by law, have been filed. M S. APPROVAL OF THE FINAL MAP — TRACT MAP NO. 44360-02 — Tract No. 44360-02 is the second of five phases of Tract Map No. 44360. Tentative Tract 44360 was granted approval by the Planning Commission on February 4, 1997. This tract, which is located on the south side of Isabella Parkway just westerly of Gilbert Drive, is owned by Isabella Investment Group. Phase One consisted of all the public streets for the entire project, one common recreational lot, and one residential lot for the construction of five single- family residential condominium units. This phase consists of approximately 6.5 acres and is being subdivided into two residential lots for the construction of 28 single-family residential condominium units. The conditions set by the Planning Commission have been met, and fees have been paid as indicated on the Fact Sheet. The map has been checked to the satisfaction of the City Engineer, and is ready for Council approval. RECOMMENDED ACTION: Approve Tract Map No. 44360-02; make findings; instruct the City Treasurer to endorse the Special Assessment Certificate; and instruct the City Clerk to endorse the Certificate. 9. APPROVAL OF FINAL MAP AND ACCEPTANCE OF OFFERS OF DEDICATION — TRACT MAP NO. 44374-02 — Tract 44374-02 is the third of five phases of Tract Map No. 44374. Tentative Tract 44374 was granted approval by the Planning Commission on February 4, 1997. This phase, which is located on the north side of Valencia Boulevard, is owned by Taylor Woodrow. The property consists of approximately 78 acres and is being subdivided into 59 lots. Fifty-one lots will be used for single-family residential units with the remaining lots used for open space and private streets. The conditions set by the Planning Commission have been met, and fees have been paid as indicated on the Fact Sheet. The map has been checked to the satisfaction of the City Engineer. The map is ready for Council approval and acceptance of the dedications. RECOMMENDED ACTION. Approve Tract Map No. 44374-02; accept offers of dedication; make findings; instruct the City Treasurer to endorse the Special Assessment Certificate; and instruct the City Clerk to endorse the Certificate. 10. PROPOSED ASSESSMENT DISTRICT 99-1 (VERMONT DRIVE, EVERETT DRIVE IMPROVEMENTS) — RESOLUTION NOS. 99-7,99-8 ' 9-7,99-8, 99-9, AND 99-10 — This item is to formally initiate the formation of Assessment District 99-1, (Vermont Drive, Everett Drive improvements) for road, storm drain, and sewer improvements along Everett Drive from Powell Drive south to Vermont Drive south of Powell Drive. RECOMMENDED ACTION: Direct staff to proceed with the formation process of Assessment District 99-1 (Vermont Drive, Everett Drive improvements) and to adopt Resolution Nos. 99-7, 99-8, 99-9, and 99-10 making designations and appointments; showing the proposed boundaries; declaring the City's intention to form the district and providing for the issuance of bonds; and giving preliminary approval to the Combined Report of Engineer and appointing a time and place fora public hearing. 5 11. CHANGE ORDER TO HARRIS & ASSOCIATES CONTRACT FOR DESIGN AND CONSTRUCTION MANAGEMENT SERVICES OF (1) THE INTERIM TRANSIT STORAGE (PROJECT NO. T0010) AND (2) GALETON STREET IMPROVEMENTS (PROJECT NO. M3001) — Requesting Council approval to issue a change order to Harris & Associates under the existing Annual Infrastructure Projects contract to provide design and construction management services for the Interim Transit Storage Project and the Galeton Street Improvement Projects. RECOMMENDED ACTION. Award a contract change order to Harris & Associates for $33,860 and authorize a 15 percent contingency expenditure of $5,079 for (1) design and construction management of the Interim Transit Storage (ITS) project, and (2) the design of Galeton Street Improvement Project. 12. 1998 ENGINEERING AND TRAFFIC SURVEY STUDY — RESOLUTION NO. 99-11 — Per State of California Vehicle Code, public agencies are required to conduct engineering and traffic surveys on all roadways in order to establish speed limits. Since the 1995 Citywide Engineering and Traffic Survey Study, several additional roadway segments have come under the City's jurisdiction, due to recent annexations. The study for these additional roadway segments has been finalized, and needs to be adopted. RECOMMENDED ACTION- Adopt Resolution No. 99-11 which establishes prima facie speed limits on each highway segment; direct the City Clerk to certify the Study as to the effective date of the individual surveys; direct staff to implement the necessary signing changes brought about by adoption of this Study; and request the Sheriffs Department to begin an aggressive radar enforcement program on the City streets and highways covered in the Study as soon as the signing changes are made. 13. REALIGNMENT OF LUTHER DRIVE AND SOLEDAD CANYON ROAD STREET IMPROVEMENTS — PROJECT NO. S3012 — PROJECT ACCEPTANCE — On July 8, 1997, Council awarded a contract for the subject project to Excel Paving Company. This project was completed to the satisfaction of the City Engineer on December 30, 1998. RECOMMENDED ACTION. Accept the work performed by Excel Paving Company on the realignment of Luther Drive and Soledad Canyon Road street improvements, Project No. S3012; direct the City Clerk to file the Notice of Completion; and direct staff to release the 10 percent retention 35 days after the Notice of Completion is recorded, provided no stop notices, as provided by law, have been filed. G9 14 CENTRAL PARK PROJECT NO. 99-057 — NOTICE TO AWARD BID ALTERNATES — Notice to award the construction for Central Park Bid Alternate items as listed in the Council report. RECOMMENDED ACTION: Authorize Valley Crest to proceed with the construction of the six bid alternates the amount of $921,214.43. The bid alternates include office building, restroom and concession building, maintenance building, sport field lighting, tot -lot, and parking lot paving. Authorize extending the contract with Willdan Associates for an amount not to exceed $65,000, for construction inspection service. Authorize Valley Crest to proceed with the completion of Phase I construction at an amount not to exceed $1,213,785.57. This will include an additional two softball diamonds, two sports fields, field lighting, and landscape and irrigation. Authorize the expenditure of up to $300,000 to CLWA for water connection fees. Authorize the City Manager or his designee to execute all documents, subject to City Attorney approval. 15. COMMUNITY SERVICES GRANT PROGRAM — The City of Santa Clarita allocated $150,000 towards the 1999 Community Services grant program. Thirty-one (31) grant applications were received, and the Grant Committee recommended funding for sixteen (16) of those proposals. RECOMMENDED ACTION: Approve the Grant Committee's 1999 program funding recommendations and direct staff to execute agreements with selected organizations for grant funding, with remaining Community Services grant funds to be deposited into the Council Contingency Fund, Account No. 1240-7401 for use at Council's discretion. Approve a one-time allocation of $5,000 to the Santa Clarita International Film Festival from Council Contingency Fund, Account No. 1240-7401. 16. APPROVE THE PURCHASE AND INSTALLATION OF A NEW LOCAL AREA NETWORK AND WIDE AREA NETWORK FROM PINNACLE COMMUNICATION SERVICES — The City's current Local Area Network (LAN) Token Ring infrastructure will not be sufficient in the near future due to increasing amounts of graphical, video and voice data. In addition, staff has determined that if our current system were not upgraded, the City would experience severe slow downs and system problems. The LAN system is a critical and integral part of the City's functionality. RECOMMENDED ACTION: Award a contract to Pinnacle Communication Services for the purchase and installation of Fast Ethernet and Wide Area Network infrastructure in an amount not to exceed $130,000. The funds have been budgeted in FY 98-99 in Account No. 2312-8610. 7 17. JUNE 30, 1998 COMPREHENSIVE ANNUAL FINANCIAL REPORT AND MANAGEMENT LETTER — The City's independent audit firm, Moreland & Associates, has completed the City's annual audit for fiscal year ending June 30, 1998. The audit is to ensure that the City's financial statements are free from material misstatements as well as evaluating the overall general purpose financial statement presentation. Moreland & Associates has also prepared a management letter to comment on the City's internal control structure and its operations. RECOMMENDED ACTION: Receive Comprehensive Annual Financial Report and Management Letter for FYE June 30, 1998. 18. CHECK REGISTER NOS. 48,49 —RESOLUTION NO. 99-6 —Adoption of resolution approving and ratifying payment of the demands presented in the check register. RECOMMENDED ACTION: Adopt Resolution No. 99-6. PUBLIC HEARING 19. 10 MONTH AND 15 DAY EXTENSION TO THE 45 DAY INTERIM URGENCY ORDINANCE CONTAINING REGULATIONS FOR WIRELESS COMMUNICATIONS FACILITIES IN THE CITY OF SANTA CLARITA — 10 Month and 15 day extension to the 45 day Interim Urgency Ordinance (passed and adoptedDecember 8, 1998) requiring a Conditional Use Permit be obtained for any wireless communication facility constructed in the City of Santa Clarita. This Urgency Ordinance contains basic design and development standards the City will use when reviewing these applications. RECOMMENDED ACTION: Conduct the public hearing, receive testimony, close the public hearing, and adopt Ordinance No. 99-3 entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, EXTENDING INTERIM REGULATIONS FOR WIRELESS COMMUNICATION FACILITIES IN THE CITY OF SANTA CLARITA FOR A PERIOD OF TEN MONTHS AND FIFTEEN DAYS, AND DECLARING THE URGENCY THEREOF. 0 20. JAN HEIDT NEWHALL METROLINK STATION, PROJECT NO. S2001 RESOLUTION NO. 99-17 — This project provides for the construction of the Jan Heidt Newhall Metrolink Station located on Railroad Avenue at Market Street. This item involves partial acquisition of property required for development of the station site. RECOMMENDED ACTION: Conduct the public hearing, review the evidence presented, and close the public hearing. Adopt Resolution No. 99-17. Direct the City Attorney to file the actions expeditiously; authorize the City Manager or designee to execute all documents necessary for the acquisition; and authorize the City Manager or designee to make deposits of funds from Account No. S2001206-8001 amounts totaling approximately $334,900, made payable to the Superior Court Clerk, to obtain Orders of Immediate Possession for the purposes of acquisition of the land required for the Jan Heidt Newhall Metrolink Station. Appropriate $50,000 from the General Fund Council Contingency Fund Account No. 1240-7401 to Account No. 4321- 8028 for the preparation of studies to evaluate potential property uses and to determine the whole property value of the Anawalt Lumber Company property located north of Market Street east of the railroad tracks. 21. RESOLUTION TO VACATE A PORTION OF SOLEDAD STREET, WEST OF OAK AVENUE — RESOLUTION NO. 99-13 - On March 18, 1998, the City received a request to vacate a portion of Soledad Street. On November 24, 1998, Council adopted Resolution No. 98-139 declaring its intention to vacate a portion of Soledad Street and setting January 12, 1999 as the Public Hearing date. RECOMMENDED ACTION. Conduct the public hearing, receive public comments, close the public hearing and consider adopting Resolution No. 99- 13, to vacate a portion of Soledad Street. - 22. PROPOSED VALENCIA BRIDGE AND MAJOR THOROUGHFARE CONSTRUCTION FEE DISTRICT — RESOLUTION NO. 99-16 — Conduct a public hearing to review information provided in the Engineer's Report for the formation of the Valencia Bridge and Major Thoroughfare Construction Fee District and take public testimony regarding the establishment of a development impact fee for the construction of roadway infrastructure within the boundaries of the proposed district. RECOMMENDED ACTION: Conduct the public hearing, and at the conclusion of the hearing, providing there is less than 50 percent written protest from the represented area of benefit: Find that the fees and the establishment of the district do not constitute a "project" as defined in California Environmental Quality Act (CEQA) guideline 15378(b)(4). Adopt Resolution No. 99-16 and instruct the City Clerk to record a certified copy of the adopted resolution with the County Recorder. E UNFINISHED BUSINESS 23. APPEAL OF MASTER CASE 97-158 — Appeal of Planning Commission approval of Master Case 97-188 (Oak Tree Permit 97-021), allowing for retroactive approval of the unpermitted removal of 64 Oak Trees located on the westerly side of Sierra Highway, 750 fee south of Remsen Street in the Newhall area of the City. The appellant is Gates King Partners; Mr. Mark Gates. RECOMMENDED ACTION: Direct the City Manager to execute a Memorandum of Understanding (MOU) with Gates King Properties and Henry Arklin, subject to review of the City Attorney, and direct the applicant to submit the complete entitlement application within six months. 24. CANYON COUNTRY LIBRARY PROPOSAL/MEETING WITH SUPERVISOR ANTONOVICH — At the December 1, 1998 Study Session, staff presented the Council with options regarding the construction of a larger library in the Canyon Country area. RECOMMENDED ACTION. Authorize the Mayor or designate another member of the Council to accompany the City Manager to meet with Supervisor Antonovich regarding collaborativeefforts required to build a new library in Canyon Country. 25. STRATEGIC IMPLEMENTATION PLAN - On June 26, 1998, the City's Staff Leadership Forum participated in the first ever "Strategic Implementation Session". The action items contained in the plan are items that have come as a result of the recent planning efforts by the community, the Council, and staff. RECOMMENDED ACTION: Review status of Strategic Implementation Plan for approximately thirty minutes, and continue the discussion to the next City Council meeting. NEW BUSINESS 26. 1999 MTA CALL FOR PROJECTS APPLICATION — The Los Angeles County Metropolitan Transportation Authority (MTA) is required to program revenues in the Transportation Improvement Program (TIP) across all transportation modes based on the planning requirements of the Transportation Equity Act for the 21" Century (TEA -21). One method by which this mandate is accomplished is by planning and programming funds on a multi -modal basis through the TIP Call for Projects. RECOMMENDED ACTION: Approve the 1999 MTA Call for Projects list and direct staff to submit to the appropriate government agency. Authorize the Mayor to sign letters of support and/or co-sponsor the Caltrans and Los Angeles County projects noted, and request that Caltrans and Los Angeles County send letters of support and/or co-sponsor the City's Magic Mountain Interchange project. 10 27. METROPOLITAN TRANSPORTATION AUTHORITY (MTA) BOARD OF DIRECTORS VACANCY - MTA Director Larry Zarian has announced his resignation from the MTA Board of Directors, effective April 20, 1999. At this point, Council has the opportunity to nominate an elected City Council official as a candidate for the vacancy on the MTA Board of Directors. RECOMMENDED ACTION. Discuss the nomination of a member of the City Council as a candidate for the Metropolitan Transportation Authority (MTA) Board of Directors vacancy. COMMITTEE REPORTS (Council) STAFF COMMENTS COUNCILMEMBER COMMENTS CLOSED SESSION . Conference with legal counsel - Pending Litigation - Government Code Section 54956.9(a) - Joanes vs. City of Santa Clarita - Los Angeles County Superior Court Case No. BC174239 ADJOURNMENT The next regular meeting of the City Council will be held Tuesday, January 26, 1999 at 6:30 p.m. in the Council Chamber at City Hall, 23920 Valencia Blvd., Santa Clarita. CERTIFICATION I, Sharon L. Dawson, City Clerk, do hereby certify that °I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on January 7. 1999, between the hours of 9 o'clock a.m. and 5 o'clock p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. Sharon L. Dawson, CMC City Clerk Santa Clarita, California 11