Loading...
HomeMy WebLinkAbout1999-03-09 - AGENDAS - REGULAR MTG (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING March 9, 1999 6:30 p.m. City Council Chambers 23920 Valencia Blvd. 1" Floor Santa Clarita, CA 91355 I:C�IT PUBLIC FINANCING AUTHORITY — No New Business REDEVELOPMENT AGENCY — No New Business City Clerk Announcement During the Public Participation portion of the meeting, each person wishing to speak should prepare a three (3) minute presentation. Public Participation speaker's slips must be submitted to the City Clerk before this portion of the meeting begins. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk before the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (805) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102- 35.104 ADA Title II) Executive Meetin¢ This time has been set aside for Councilmembers to- review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. This session is open to the public. Public Participation This time has been set aside for the public to address the City Council on items that are not on the agenda. Council will not act upon those items at this meeting other than to review and return without action or provide direction to staff. ALL speakers must call or submit a speaker's slip to the City `Clerk prior to this portion of the meeting and prepare a presentation not to exceed three minutes. The number of people wishing to speak will divide the thirty minutes allowed for public input, maximum time allowed per person will be three (3) minutes. STAFF COMMENTS (Matters of Public Participation) INVOCATION - Kl$jic CALL TO ORDER ROLL CALL FLAG SALUTE APPROVAL OF AGENDA — Mayor to inquire whether any member of the public would like to pull for discussion, any item on the Consent Calendar. APPROVAL OF MINUTES February 23, 1999 AWARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY Youth In Government Recognitions PRESENTATIONS TO THE CITY 2 CONSENT CALENDAR All matters listed under the Consent Calendar will be enacted by one motion unless a request is made for discussion, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately following this portion of the agenda. 1. READING OF ORDINANCE TITLES — Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may determine that the title has been read. RECOMMENDED ACTION: Determine that the titles to all ordinances, which appear on this public agenda, have been read and waive further reading. 2. AUTHORIZATION TO REDUCE APPLICATION AND PERMIT FEES ASSOCIATED WITH SIGNAGE APPLICATIONS — Authorization to subsidize Planning and Building Fees associated with Sign Permit and/or Sign Review applications affecting the November 13, 1999 amortization deadline when permits are pulled by June 15, 1999 or September 15, 1999. RECOMMENDED ACTION: Direct staff to subsidize Planning and Building Division fees associated with Sign Permit and/or Sign Review applications, which allow non -complying signage to rach compliance, by 50% if permits are pulled by June 15, 1999, and 25% if permits are pulled by September 15, 1999, and appropriate $25,000 from Council Contingency Fund 1240-7401 into Account No. 3110-8110 to subsidize program/permit fees. 3. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH RRM DESIGN GROUP TO PREPARE THE CITY BEAUTIFICATION MASTER PLAN — A request to have the City Manager enter into a professional services agreement between the City and RRM Design Group to prepare the City Beautification Master Plan. The cost for preparing the document is $100,000, which will be funded by the City of Santa Clarita. The city will be responsible for, administering the contract with consultant. RECOMMENDED ACTION: Authorize the City Manager to enter into a professional services agreement between the City and RRM Design Group to prepare the City Beautification Master Plan, for a total contract not to exceed $100,000. During the 1998/99 budget process, the Council appropriated $50,000 from Landscape Maintenance District No. 7515-8001, Area -Wide 1 and $50,000 from the Planning Division Professional Services Account No. 3120-8110 to fund the preparation of the City Beautification Master Plan. 4. WEST NEWHALL IMPROVEMENTS PROJECT — PHASE III — PROJECT NO. S2037 — BID AWARD — On January 12, 1999, the City Council authorized the advertisement of Project No. S2037. This project will install missing curbs, gutters, and sidewalks and reconstruct portions of streets in the vicinity of West Newhall, bounded by Lyons Avenue to the north, San Fernando Road to the south, Race Street to the east, and Newhall Avenue to the west, for the third phase of this project. RECOMMENDED ACTION: Award the contract for the West Newhall Improvements Project — Phase III, Project No. S2037 to Security Paving, Inc. in the amount of $221,166 and authorize a 15 percent contingency should any change orders to the contract become necessary.Authorize the City Manager or designee to execute and sign all documents, subject to City Attorney approval. 5. 1999/2000 ANNUAL PAVEMENT MAINTENANCE PRELIMINARY DESIGN — PROJECT NO. M0008 — AWARD DESIGN CONTRACT — The annual overlay project will resurface various streets throughout the City to provide a smoother ride for traffic, enhance the appearance of the area, and extend the economic life of the roadway. The annual slurry project will seal surface cracks, enhance skid resistance properties, and increase pavement life. RECOMMENDED ACTION. Award the contract to Construction Management Inspection (CMI) for engineering design services in the amount of $76,580 and authorize a 15 percent contingency expenditure. Authorize the City Manager or designee to execute. all documents, subject to City Attorney approval. 6. ANNEXATION OF TERRITORY INTO SANTA CLARITA LANDSCAPE MAINTENANCE DISTRICT NO. TI FOR LYONS AVENUE MEDIANS RESOLUTION NO. 99-30 — Initiates proceedings to mail ballots to commercial property owners and proposes to annex commercial property along the south side of Lyons Avenue, from Interstate 5 east to Orchard Village Road, into Santa Clarita Landscape Maintenance District No. Tl, as annexation No. T1A. The total proposed annual assessment that property owners must vote on is $4.03 per month per parcel for each of 75 parcels ($48.25 collected annually on the tax bills). RECOMMENDED ACTION- Adopt Resolution No. 99-30 to initiate annexation proceedings, authorize ballots to be mailed, approve the Engineer's Report, and set the public hearing for April 27, 1999. 7. ANNEXATION OF TERRITORY INTO SANTA CLARITA LANDSCAPE MAINTENANCE DISTRICT NO. T1 FOR TRACT 52206 (AVIGNON) LOCATED ON MAGIC MOUNTAIN PARKWAY AND MCBEAN PARKWAY — RESOLUTION NO. 99-31 — Annexation of Tract 52206 into Landscape Maintenance District No. TL The total proposed annual assessment is $142.35 per residential unit. RECOMMENDED ACTION: Adopt Resolution No. 99-31 to initiate proceedings, approve the Engineer's Report, and set the public hearing for April 27, 1999. 8. NEW TRAFFIC SIGNAL AND INTERCONNECT INSTALLATION AT HASKELL CANYON ROAD/GROVEPARK DRIVE-RIDGEGROVE DRIVE — APPROVAL OF PLANS AND SPECIFICATIONS AND ADVERTISEMENT FOR BIDS - PROJECT NO. C0015 — Traffic signal and interconnect installation at Haskell Canyon Road/Grovepark Drive- Ridgegrove Drive. RECOMMENDED ACTION: Approve plans, specifications, and estimates (PS&E), and authorize the advertisement for bids of the traffic signal and interconnect installation project at Haskell Canyon Road/Grovepark Drive- Ridgegrove Drive. 9. OVERLAY AREA CODE — On January 12;1999, the Los Angeles County Board of Supervisors endorsed the concept of an "overlay"area code for cellular telephones, fax machines, pagers, and computer modems for Southern California. An alternative to the endless division of area codes is the "overlay"concept in which one area code is assigned for all of the cellular telephones, fax machines, pagers, and computer modems in the region. RECOMMENDED ACTION: Endorse the concept of an overlay area code for cellular telephones, fax machines, and computer modems for Southern California, and that a letter be signed by City Council and sent to Governor Davis, Senators Feinstein and Boxer, California's Congressional and State legislators, and the Public Utilities Commission. 10. TEMPORARY HOMELESS SHELTER UPDATE — Temporary homeless shelter status report and request for an extension of the shelter operation. RECOMMENDED ACTION: Approve the request to extend the Santa Clarita homeless Shelter operation through April 30, 1999. 11. CHECK REGISTER NOS. 6,7 — RESOLUTION NO. 99-34 — Adoption of resolution approving and ratifying payment of `the demands presented in the check register. RECOMMENDED ACTION: Adopt Resolution No. 99-34. 5 PUBLIC HEARING 12. PROPOSED ASSESSMENT DISTRICT 99-1 — VERMONT DRIVE/EVERETT DRIVE IMPROVEMENTS -RESOLUTION NO. 99- 36 — This item is before the City Council in order to conduct a public hearing for the purpose of counting ballots for Assessment District 99-1, Vermont Drive/Everett Drive Improvements, for road;` storm drain, and sewer improvements. If the ballots support district formation and the Council subsequently approves, the improvements will be located along Everett Drive, and in portions of Vermont Drive south of Powell Drive. RECOMMENDED ACTION: Conduct a public hearing for proposed Assessment District 99-1, Vermont Drive/Everett Drive Improvements, and make an official count of the assessment ballots. If the ballots support district formation, City Council adopt Resolution No. 99-36, overruling and denying protests; making certain findings in a special improvement district; and confirming the assessment, approving the Engineer's Report, and designating the treasurer to collect and receive money. UNFINISHED BUSINESS 13. POTENTIAL PURCHASE OF A RETAIL WATER COMPANY BY THE CASTAIC LAKE WATER AGENCY - Although becoming a water retailer is in violation of State Law and not in the best interest of the community, the Castaic Lake Water Agency has recently expressed an interest in purchasing the Santa Clarita Water Company. RECOMMENDED ACTION: Reaffirm its policy that the purchase of a retail water company by the Castaic Lake Water Agency (CLWA), a water wholesaler, would constitute a conflict of interest and would be a violation of California State Law. Furthermore, the City Council request that the CLWA withdraw from its discussions with the Santa Clarita Water Company to purchase the company. 14. RETENTION OF CONSULTANTS FOR THE POTENTIAL PURCHASE OF THE SANTA CLARITA WATER COMPANY - In 1993 the Santa Clarita Water Company expressed an interest in 's'elling the company to the City of Santa Clarita. Since that time, the City. Council has considered the issue and evaluated the benefit to the community of such an action. It is recommended that two firms be retained to assist in the public discussion process and the subsequent purchase. RECOMMENDED ACTION: Approve and authorize the City Manager to execute agreements with the following companies for services related to the potential purchase of the Santa Clarita Water Company by the City of Santa Clarita, subject to City Attorney approval: 1) Bookman Edmonston Engineering, in an amount not to exceed $30,000, by transferring $30,000 from Account No. 1240-7401, the City Council Contingency Fund, to Account No. 1210-8110. 2) Rogers & Associates, in an amount not to exceed the City Manager's standard authority of $50,000, by transferring $50,000 from Account No. 1240-7401, the City Council Contingency Fund, to Account No. 1210-8110. 3 15. NEWHALL RANCH UPDATE — Discussion of status of the Newhall Ranch project. RECOMMENDED ACTION: Receive report and provide direction. NEW BUSINESS 16. ENVIRONMENTAL SERVICES OUTREACH PLAN PRESENTATION In 1997, the City reorganized, resulting in the combination of the Solid Waste and Stormwater Divisions in a newly created Environmental Services Division. Public education and outreach are critical components of both programs. Prior success of the public education and outreach components of the environmental programs includes attaining AB939 goal of 50% diversion from the landfill by Year 2000, recent legislation reducing the land available in Elsmere Canyon for landfills, the increase in participation in the annual Household Hazardous Waste Roundup, a 1300% increase in participation in River Rally since inception, and many other successes. The Division is ready to take the City to the next level. RECOMMENDED ACTION: Receive a report regarding the Environmental Education & Outreach Plan; approve appropriation of $180,000 in account number 3820-8110 from Stormwater Utility Fund; and, award contract in the amount of $180,000 to Rogers & Associates. purchase the company. COMMITTEE REPORTS (Council) STAFF COMMENTS COUNCILMEMBER COMMENTS CLOSED SESSION ADJOURNMENT The next regular meeting of the City Council will be held Tuesday, March 23 1999 at 6:30 p.m. in the Council Chamber at City Hall, 23920 Valencia Blvd., Santa Clarita. 7 CERTIFICATION I, Sharon L. Dawson, City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on March 4 1999, between the hours of 9 o'clock a.m. and 5 o'clock p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. Sharon L. Dawson, CMC City Clerk Santa Clarita, California 3