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HomeMy WebLinkAbout1999-09-14 - AGENDAS - REGULAR MTG (6)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING September 14, 1999 6:30 p.m. City Council Chambers 23920 Valencia Blvd. 1' Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business CITY CLERK ANNOUNCEMENT During the Public Participation portion of the meeting, each person wishing to speak should prepare a three (3) minute presentation. Public Participation speaker's slips must be submitted to the City Clerk before this portion of the meeting begins. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk before the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102- 35.104 ADA Title II) EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. This session is open to the public. INVOCATION - Majic CALL TO ORDER ROLL CALL FLAG SALUTE AWARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY Caught You Doing Something Good Award — Mike Cusick PRESENTATIONS TO THE CITY Canyon Country — Better Than Ever MediaOne Progress Report PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items that are not on the agenda. Council will not act upon those items at this meeting other than to review and return without action or provide direction to staff. ALL speakers must call or submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three minutes. The number of people wishing to speak will divide the thirty minutes allowed for public input, maximum time allowed per person will be three (3) minutes. STAFF COMMENTS (Matters of Public Participation) APPROVAL OF AGENDA — Mayor to inquire whether any member of the public would like to pull for discussion, any item on the Consent Calendar. APPROVAL OF MINUTES August 24, 1999 — Regular Meeting September 7, 1999 — Special Meeting September 7, 1999 — Special Joint Meeting RECESS TO SANTA CLARITA REDEVELOPMENT AGENCY 2 REDEVELOPMENT AGENCY CALL TO ORDER PUBLIC PARTICIPATION APPROVAL OF MINUTES August 24, 1999 UNFINISHED BUSINESS SCRDA 1 APPOINTMENT OF REDEVELOPMENT COMMITTEE MEMBERS — Consideration of applications submitted and appointment to fill two vacancies on the Newhall Redevelopment Committee. RECOMMENDED ACTION: Appoint two members to the Newhall Redevelopment Committee. ADJOURN SANTA CLARITA REDEVELOPMENT AGENCY RECONVENE CITY COUNCIL MEETING CITY COUNCIL REGULAR, MEETING CONSENT CALENDAR All matters listed under the Consent Calendar will be enacted by one motion unless a request is made for discussion, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately following this portion of the agenda. 1. READING OF ORDINANCE TITLES — Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. 'By listing the ordinance title on the Council meeting agenda, Council may determine that the title has been read. RECOMMENDED ACTION: Determine that the titles to all ordinances, which appear on this public agenda, have been read and waive further reading. t] 2. COUNCILMEMBER COMPENSATION — ORDINANCE NO. 99-11 — At the regular Council meeting of August 24, 1999, Council introduced Ordinance No. 99-11 adjusting Councilmember compensation effective July 1, 2000. RECOMMENDED ACTION: Adopt Ordinance No. 99-11 entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, ADDING SECTION 2.04.048 TO THE SANTA CLARITA MUNICIPAL CODE REGARDING CITY COUNCIL SALARIES. 3. WEST NEWHALL IMPROVEMENTS, PHASE "108" — PROJECT NO. 52041 — AWARD CONSTRUCTION CONTRACT — RESOLUTION NO. 99-153 — This project will install curb and gutter, sidewalk, and reconstruct streets in the West Newhall area. The project limits are shown on Exhibit A, Project Location Map. This project is funded by a Community Development Block Grant (CDBG) Section 108 loan provided through the issuance of promissory notes. RECOMMENDED ACTION: Adopt Resolution No. 99-153 and award the contract for the West Newhall Improvements, Phase "108" — Project No. S2041, to Padilla Paving Company in the amount of $1,427,358.84; and authorize a 15 percent contingency should any change orders to the contract become necessary. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 4. MAGIC MOUNTAIN PARKWAY(VIA PRINCESSA EXTENSION — SAN FERNANDO ROAD TO RAINBOW GLEN DRIVE — AWARD DESIGN CONTRACT — PHASE H, WEST SEGMENT — Award of design contract for the West Segment of Phase II of the Magic Mountain ParkwayNia Princessa Extension, which includes the extension of Magic Mountain Parkway from San Fernando Road to the west boundary of "Porta Bella." RECOMMENDED ACTION: Authorize the City Manager to execute the contract with ASL Consulting Engineers for design services for Phase II, West Segment of the Magic Mountain ParkwayNia Princessa Extension (San Fernando Road to Rainbow Glen Drive) in an amount not to exceed $1,296,960.00, plus a $200,000.00 contingency expenditure. H 5. AWARD CONTRACT FOR CONSULTANT SERVICES TO UPDATE THE BRIDGE AND MAJOR THOROUGHFARE DISTRICTS — Request authorization to award contract for consultant services for updating four of the Bridge and Major Thoroughfare (B&T) Districts in the Santa Clarks. Valley. B&T District fees provide an equitable financing mechanism by which the developers will share the cost of providing necessary improvements. RECOMMENDED ACTION: Award the contract to Sikand Engineering Associates for consultant services to update the B&T Districts in the amount of $263,940; authorize a 15 percent contingency expenditure; authorize the City Manager or designee to execute all documents, subject to City Attorney approval (these documents include the Cooperative Funding Agreement with Los Angeles County); authorize staff to collect an additional deposit in the interim while fees are being updated (the total amount of the deposit and the current fee should equal $10,000 per factored development unit in each district); and appropriate necessary funds. 6. PROPOSITION A LOCAL RETURN FUNDS EXCHANGE WITH CITY OF DIAMOND BAR — RESOLUTION NO. 99-157 — The City of Diamond Bar is once again seeking cities interested in exchanging Unrestricted General Funds for Proposition A Local Return funds. Diamond Bar has Proposition A Local Return Funds in the amount of $370,000 they would like to exchange for $262,700 in unrestricted General Funds. RECOMMENDED ACTION: Adopt Resolution No. 99-157, authorizing the execution of an Assignment Agreement with the City of Diamond Bar for Exchange of Proposition A Funds for General Funds; and authorize the City Manager to execute all necessary documents, subject to the approval of the City Attorney. 7. AWARD CONTRACT FOR PURCHASE OF SIXTEEN TRUCKS — Sixteen trucks were approved in the FY 99/2000 budget. An Invitation to Bid was issued July 4, 1999. Seven dealers submitted bids opened by the City Clerk on August 23, 1999. Staff has evaluated the responses and determined a savings of $22,553.16 could be obtained by awarding partial bids to four vendors. RECOMMENDED ACTION: Award a contract for 4 compact pick-up trucks to Reynolds Buick/GMC in the amount of $75,023.88, award a contract for 2 compact sport utility vehicles to Robert Loud Ford in the' amount of $50,769.26, award a contract to Crown Dodge for 2 trucks in the amount of $49,672.67 and award a contract to Del Amo Dodge in the amount of $207,338.34 as specified in the bid, including selected alternatives from accounts specified in the report, and approve a budget transfer of $2,056.11 from Account No. 7330-8610 to Account No. 7330-8615. 5 S. CITY NEWSLETTER — Earlier this year, the Council requested that staff provide information regarding costs, etc. for a City newsletter. Staff has surveyed 12 cities with demographics similar to Santa Clarita. RECOMMENDED ACTION: Continue utilizing SEASONS magazine and other innovative methods of information dissemination to provide timely information to the community, and begin an annual "State of the City" newsletter to be mailed to all City residents. Appropriate $30,000 to Account No. 1210-7320 from Contingency Account No. 1240-7401. 9. CHECK REGISTER NOS. 31, 32, 33, 34, AND 35 — RESOLUTION NO. 99-156 — Adoption of resolution approving and ratifying payment of the demands presented in the check register. RECOMMENDED ACTION: Adopt Resolution No. 99-156. PUBLIC HEARING 10. AMENDMENT TO THE VALENCIA BRIDGE AND MAJOR THOROUGHFARE CONSTRUCTION FEE DISTRICT — RESOLUTION NO. 99-151 — Public Hearing to consider amendments to the adopted Valencia Bridge and Major Thoroughfare Construction Fee District, to make the City portion of the fee district consistent with the portion of the district within the unincorporated areas of Los Angeles County. RECOMMENDED ACTION: Conduct the Public Hearing and at the conclusion of the Public Hearing, providing there is less than 50 percent written protest from the represented area of benefit, adopt Resolution No. 99- 151, amending the adopted Valencia Bridge and Major Thoroughfare Fee District; instruct the City Clerk to record a certified copy of the adopted resolution with the County Recorder. 11. MASTER CASE NO. 99-176 — UNIFIED DEVELOPMENT CODE AMENDMENT NO. 99-004 AMENDMENT TO CHAPTER 17.19 OF THE CITY'S UNIFIED DEVELOPMENT CODE (SIGN REGULATIONS) AND CHAPTER 17.13 OF THE UNIFIED DEVELOPMENT CODE (PERMITTED USE CHART) — RESOLUTION NO. 99-154 AND ORDINANCE NO. 99-16 - A request to amend Chapters 17.19 and 17.13 of the Unified Development Code to allow for a more user and business friendly sign ordinance. RECOMMENDED ACTION: Receive report, open public hearing, receive testimony, close public hearing, adopt Resolution No. 99-154, and introduce Ordinance No. 99-16 entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING CHAPTERS 17.13 AND 17.19 OF THE SANTA CLARITA MUNICIPAL CODE, ADOPTING BY REFERENCE VARIOUS AMENDMENTS TO THE UNIFIED DEVELOPMENT CODE (UDC AMENDMENT 99-004). 12. SANTA CLARITA STORM DRAINAGE FEE FOR NORTH VALENCIA H ANNEXATION — On June 22, 1999, Resolution No. 99-107 was adopted initiating proceedings for the Santa Clarita Storm Drainage Fee for North Valencia II Annexation. This resolution set the majority protest public hearing for August 24, 1999. Delays in the final Engineer's Report required that the public hearing be continued to September 14, 1999 to meet Proposition 218 requirements for public notices. Notices were sent to all property owners of record. RECOMMENDED ACTION: Open public hearing, receive testimony, count majority protest letters. If no majority protest exists, authorize staff to mail ballots to property owners and set election for November 9, 1999. 13. NOMINATION AND APPOINTMENT OF PARKS AND RECREATION COMMISSIONER — Council previously declared one vacancy on the Commission to fill the unexpired term of Paul Higgins. RECOMMENDED ACTION: City Council nominating authority submit nominations to the entire Council for approval. 14. UPDATE ON THE ROBINSON RANCH PROJECT — A GOLF COURSE AND RESIDENTIAL DEVELOPMENT IN SAND CANYON — On September 10, 1996 the Council approved Master Case 95-049 for the project now known as Robinson Ranch. The proposal consisted of two public 18 -hole golf courses, one clubhouse, and 73 residential lots. Members of the public voiced concerns with the progress of this project to the Council on August 31, 1999 and the Council subsequently requested that this item be placed on the agenda. RECOMMENDED ACTION: Accept report for information purposes only. 15. MODIFICATIONS TO AN EXISTING MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN GATES KING PARTNERS, HENRY ARKLIN, AND THE CITY TO ALLOW FOR ADDITIONAL PROPERTIES LOCATED SOUTH OF SAN FERNANDO ROAD AND WEST OF SIERRA HIGHWAY — At the July 13, 1999 Council meeting, staff was directed to return to the September 14, 1999 meeting with additional information on the additional properties to be added to the development project. RECOMMENDED ACTION: Direct City Manager to execute a revised Memorandum of Understanding (MOU) with Gates King Properties, SCI Properties and Henry Arklin, subject to review by the City Attorney. 7 16. GOLDEN VALLEY ROAD AND SOLEDAD CANYON ROAD INTERSECTIONANTERCELANGE FEASIBILITY STUDY — The feasibility study identifies and analyzes conceptual design alternatives for the Golden Valley Road and Soledad Canyon Road intersection/interchange. The study consists of developing and evaluating alternatives for both an at - grade intersection and a grade -separated interchange. RECOMMENDED ACTION: Accept the Feasibility Study Report and the City staff presentation on the Golden Valley Road and Soledad Canyon Road intersection/interchange. Authorize staff to move forward toward the preliminary design and environmental assessment phase of the project based on the report recommendations. Direct staff to further investigate funding options through the City and Los Angeles County Bridge and Thoroughfare districts; and authorize the City Manager to execute a contract with ASL Consulting Engineers (ASL) to move forward with the next phase. NEW BUSINESS 17. YEAR 2000 CITY READINESS — The City has been aggressively working on the Year 2000 (Y2K) issue since 1997 and has developed a comprehensive internal strategy with which the City is managing its Y2K readiness efforts. RECOMMENDED ACTION: Receive report in addressing Y2K computer readiness as it relates to Citywide internal and external operations. 18. 1998/99 TO 1999/2000 CONTINUING APPROPRIATIONS - RESOLUTION NO. 99- 155 — Each year after the budget is adopted, and as part of the year-end process, the City of Santa Clarita takes the opportunity to review its prior year appropriations to determine if funds should be continued into the new fiscal year. Continuing appropriations represent necessary funds authorized in the 1998/99 fiscal year that were not expended, but are still required to complete projects authorized by Council. This includes funds for operational as well as capital projects not yet completed. RECOMMENDED ACTION: Adopt Resolution No. 99-155, continuing appropriated funds from Fiscal Year 1998/99 to Fiscal Year 1999/2000 and making appropriations for the amount budgeted. COMMITTEE REPORTS (Council) STAFF COMMENTS COUNCILMEMBER COMMENTS CLOSED SESSION ADJOURNMENT A Special Joint Study Session of the City Council and the Henry Mayo Newhall Hospital Board will be held Tuesday, September 21, 1999 at 5:30 p.m. in the Century Room, 1" Floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. The next regular meeting of the City Council will be held Tuesday, September 28, 1999 at 6:30 p.m. in the Council Chamber, 1` floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Sharon L. Dawson, City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on September 9. 1999, between the hours of 9 o'clock a.m. and 5 o'clock p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. Sharon L. Dawson, CMC City Clerk Santa Clarita, California