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HomeMy WebLinkAbout1999-09-14 - MINUTES - REGULAR MTG (4)MINU'T'ES OF SPECIAL MEETING CITY OF SANTA CLARITA CITY COUNCIL 5:30 P.M MINUTES OF REGULAR MEETING CITY OF SANTA CLARITA CITY COUNCIL 6:30 P.M. SEPTEMBER 14, 1999 CALL TO ORDER Mayor Darcy called to order the special meeting of the City Council at 5:30 p.m. ROLL CALL All Councilmembers were present. PUBLIC PARTICIPATION There was none. CLOSED SESSION ANNOUNCEMENT Carl Newton, City Attorney, announced there was no need to consider the Reyes case as listed on the agenda and that a petition for writ of mandate was received today from Jenna -Santa Clarita LLC which Council should consider adding to this closed session. Motion by Klajic, second by Weste, to add one matter of pending litigation, finding there is an immediate need to consider the item and the need to take action arose subsequent to posting the agenda. Hearing no objections, it was so ordered. Mr. Newton announced the purpose of this Closed Session was to conduct a: CONFERENCE WITH LEGAL COUNSEL - Pending Litigation Government Code Section 54956.9(a) Jenna -Santa Clarita LLC vs. City of Santa Clarita CONFERENCE WITH LEGAL COUNSEL - Anticipated Litigation Government Code Section 54956.9 (c) - one matter RECESS TO CLOSED SESSION At 5:32 p.m., Mayor Darcy recessed the meeting to closed session in the Century Room. RECONVENE TO OPEN SESSION FOR CITY ATTORNEY ANNOUNCEMENT Mayor Darcy reconvened the special meeting of the City Council at 6:31 p.m. CITY ATTORNEY ANNOUNCEMENT Carl Newton, City Attorney, reported that, during Closed Session, Council authorized the City Attorney to prepare a defense in the Jenna -Santa Clarita LLC matter. ADJOURNMENT Mayor Darcy adjourned the special meeting of the City Council at 6:32 p.m. CITY CLERK'S ANNOUNCEMENT Sharon Dawson, City Clerk, announced that anyone wishing to address an item on the agenda should fill out a request to speak and submit it to the City Clerk before the item is discussed. EXECUTIVE SESSION This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. This session is open to the public. CALL TO ORDER Mayor Darcy called to order the regular meeting of the City Council at 6:43 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Councilmember Klajic led the flag salute. AWARDS/RECOGNITIONS TO MEMBERS OF THE COMMUNITY Mayor Darcy and Councilmembers presented a Caught You Doing Something Good Award to Mike Cusick for his efforts against an advancing brush fire on August 16, 1999. PRESENTATIONS TO THE CITY Steve Stark, Director of Administrative Services, introduced Teresa Elder, Senior Vice President -Western Region, who provided the MediaOne Progress Report. Berta Gonzalez -Harper, Susan Ostrom, Shelley Grayson and Karen Nelson, representing The Canyon Country — Better Than Ever Committee, assisted by Terri Maus, Director of Field Services, presented the purpose and goals of the committee and various sub -committees. PUBLIC PARTICIPATION Addressing the Council was Cam Noltemeyer regarding environmental concerns associated with the Golden Valley Road/school site; Richard David Barsky regarding the Media One rock; Jay Ostler regarding the writ of mandate filed by Frank 2 Harford; Gene Taylor regarding the July 4" fireworks; Warren Johnson regarding an appropriate site for a Veterans' Memorial; John Steffen regarding regulations for requesting public documents; and Bob Lathrop regarding water. STAFF COMMENTS George Caravalho, City Manager, made general comments regarding the Golden Valley Road/high school site; Media One; the lawsuit filed by Frank Harford; fireworks; and discussing the parking issue with the County. Carl Newton, City Attorney, explained actions taken to date as a result of the lawsuit filed by Frank Harford. APPROVAL OF AGENDA Motion by Heidt, second by Ferry, to approve the agenda, pulling Consent Item 4 for discussion and withdrawing Public Hearing Item 10 to be rescheduled and renoticed. Hearing no objections, it was so ordered. APPROVAL OF MINUTES Motion by Majic, second by Weste, to approve the minutes of the August 24, 1999 Regular Meeting and the September 7, 1999 Special Joint Meeting. Hearing no objections, it was so ordered. Motion by IUajic, second by Heidt, to approve the minutes of the September 7, 1999 Special Meeting. On roll call vote: Ayes: Ferry, Majic, Heidt, Darcy Noes: Weste Absent: None Motion carried. RECESS TO SANTA CLARITA REDEVELOPMENT AGENCY Mayor Darcy recessed the meeting to the Santa Clarita Redevelopment Agency meeting at 7:56 p.m. RECONVENE Mayor Darcy reconvened the regular meeting of the City Council at 8:01 p.m. 3 ITEM 1 CONSENT CALENDAR READING OF ORDINANCE TITLES By listing the ordinance titles on the public agenda and placing an item on the Consent Calendar for Council to waive further reading of all ordinances whose titles appear on the public agenda, this reading requirement is satisfied once Council approves the Consent Calendar item. Determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. ITEM 2 CONSENT CALENDAR COUNCILMEMBER COMPENSATION — ORDINANCE NO. 99-11 At the regular Council meeting of August 24, 1999, Council introduced Ordinance No. 99-11 adjusting Councilmember compensation effective July 1, 2000. Adopt Ordinance No. 99-11 entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, ADDING SECTION 2.04.048 TO THE SANTA CLARITA MUNICIPAL CODE REGARDING CITY COUNCIL SALARIES. ITEM 3 CONSENT CALENDAR WEST NEWHALL IMPROVEMENTS, PHASE "108" — PROJECT NO. 52041 AWARD CONSTRUCTION CONTRACT — RESOLUTION NO. 99-153 This project will install curb and gutter, sidewalk, and reconstruct streets in the West Newhall area. The project limits are shown on Exhibit A, Project Location Map. This project is funded by a Community Development Block Grant (CDBG) Section 108 loan provided through the issuance of promissory notes. Adopt Resolution No. 99-153 and award the contract for the West Newhall Improvements, Phase "108" — Project No. 52041, to Padilla Paving Company in the amount of $1,427,358.84; and authorize a 15 percent contingency should any change orders to the contract become necessary. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval ITEM 4 CONSENT CALENDAR MAGIC MOUNTAIN PARKWAY/VIA PRINCESSA EXTENSION — SAN FERNANDO ROAD TO RAINBOW GLEN DRIVE — AWARD DESIGN CONTRACT — PHASE II, WEST SEGMENT Award of design contract for the West Segment of Phase II of the Magic Mountain Parkway/Via Princessa Extension, which includes the extension of Magic Mountain Parkway from San Fernando Road to the west boundary of "Porta Bella." Authorize the City Manager to execute the contract with ASL Consulting Engineers for design services for Phase II, West Segment of the Magic Mountain Parkway/Via Princessa Extension (San Fernando Road to Rainbow Glen Drive) in an amount not to exceed $1,296,960.00, plus a $200,000.00 contingency expenditure. Addressing the Council on this matter was Connie Worden-Roberts, representing the Transportation Committee of the Chamber of Commerce. O In response to inquiries from Councilmember Weste, George Caravalho, City Manager, and Tony Nisich, Director of Transportation & Engineering Services, provided additional information. Motion by Weste to hold the project for a few months to obtain more information about the Golden Valley Road/high school site project. Motion died for lack of a second. ITEM 5 CONSENT CALENDAR AWARD CONTRACT FOR CONSULTANT SERVICES TO UPDATE THE BRIDGE AND MAJOR THOROUGHFARE DISTRICTS Request authorization to award contract for consultant services for updating four of the Bridge and Major Thoroughfare (B&T) Districts in the Santa Clarita Valley. B&T District fees provide an equitable financing mechanism by which the developers will share the cost of providing necessary improvements. Award the contract to Sikand Engineering Associates for consultant services to update the B&T Districts in the amount of $263,940; authorize a 15 percent contingency expenditure; authorize the City Manager or designee to execute all documents, subject to City Attorney approval (these documents include the Cooperative Funding Agreement with Los Angeles County); authorize staff to collect an additional deposit in the interim while fees are being updated (the total amount of the deposit and the current fee should equal $10,000 per factored development unit in each district); and appropriate necessary funds. ITEM 6 CONSENT CALENDAR PROPOSITION A LOCAL RETURN FUNDS EXCHANGE WITH CITY OF DIAMOND BAR — RESOLUTION NO. 99-157 The City of Diamond Bar is once again seeking cities interested in exchanging Unrestricted General Funds for Proposition A Local Return funds. Diamond Bar has Proposition A Local Return Funds in the amount of $370,000 they would like to exchange for $262,700 in unrestricted General Funds. Adopt Resolution No. 99-157, authorizing the execution of an Assignment Agreement with the City of Diamond Bar for Exchange of Proposition A Funds for General Funds; and authorize the City Manager to execute all necessary documents, subject to the approval of the City Attorney. ITEM 7 CONSENT CALENDAR AWARD CONTRACT FOR PURCHASE OF SIXTEEN TRUCKS Sixteen trucks were approved in the FY 99/2000 budget. An Invitation to Bid was issued July 4, 1999. Seven dealers submitted bids opened by the City Clerk on August 23, 1999. Staff has evaluated the responses and determined a savings of $22,553.16 could be obtained by awarding partial bids to four vendors. Award a contract for 4 compact pick-up trucks to Reynolds Buick/GMC in the amount of $75,023.88, award a contract for 2 compact sport utility vehicles to Robert Loud Ford in the amount of $50,769.26, award a contract to Crown Dodge for 2 trucks in the 5 F t amount of $49,672.67 and award a contract to Del Amo Dodge in the amount of $207,338.34 as specified in the bid, including selected alternatives from accounts specified in the report, and approve a budget transfer of $2,056.11 from Account No. 7330-8610 to Account No. 7330-8615. ITEM 8 CONSENT CALENDAR CITY NEWSLETTER Earlier this year, the Council requested that staff' provide information regarding costs, etc. for a City newsletter. Staff has surveyed 12 cities with demographics similar to Santa Clarita. Continue utilizing SEASONS magazine and other innovative methods of information dissemination to provide timely information to the community, and begin an annual "State of the City" newsletter to be mailed to all City residents. Appropriate $30,000 to Account No. 1210-7320 from Contingency Account No. 1240-7401. ITEM 9 CONSENT CALENDAR CHECK REGISTER NOS. 31, 32, 33, 34, AND 35 — RESOLUTION NO. 99-156 Adoption of resolution approving and ratifying payment of the demands presented in the check register. Adopt Resolution No. 99-156. Motion by Heidt, second by Klajic, to adopt the consent calendar. On roll call vote: Ayes: Klajic, Heidt, Ferry, Weste, Darcy Noes: None Absent: None Motion carried. ITEM 10 PUBLIC HEARING AMENDMENT TO THE VALENCIA BRIDGE AND MAJOR THOROUGHFARE CONSTRUCTION FEE DISTRICT — RESOLUTION NO. 99-151 Through action taken earlier during this meeting, this public hearing was withdrawn, to be rescheduled and renoticed. ITEM 11 PUBLIC HEARING MASTER CASE NO. 99-176 — UNIFIED DEVELOPMENT CODE AMENDMENT NO. 99-004 AMENDMENT TO CHAPTER 17.19 OF THE CITY'S UNIFIED DEVELOPMENT CODE (SIGN REGULATIONS) AND CHAPTER 17.13 OF THE UNIFIED DEVELOPMENT CODE (PERMITTED USE CHART) — RESOLUTION NO. 99-154 AND ORDINANCE NO. 99-16 Mayor Darcy opened the public hearing. Sharon Dawson, City Clerk, reported that all notices required have been provided. 91 Conal McNamara, Associate Planner, reported that this is a request to amend Chapters 17.19 and 17.13 of the Unified Development Code to allow for a more user and business friendly sign ordinance and presented examples of what the amendments would provide. RECESS AND RECONVENE Mayor Darcy called a recess at 8:34 p.m. and reconvened the meeting at 8:38 p.m. Addressing the Council on this item was Robert Gold representing Canyon Country Plaza LP; Shelley Grayson representing the Canyon Country Beautification Committee; Berta Gonzalez -Harper representing the Canyon Country — Better than Ever Committee; Marie Spigno representing the Santa Clarita Merchants Association; Greg Kirkelie representing K & M Developments II; Jerry Caston representing Caston's TV & Appliances; Jim Ciccarelli; Rita Ciccarelli; Lyle Olsen representing the Santa Clarita Merchants Association (who provided copies that were distributed to Council); Judy Coleman; Robert Aran, attorney representing the Santa Clarita Merchants Association; Karen Fryklund representing the Santa Clarita Merchants Association; Juanita Hunt representing Doe's Inn; Michael Bohen; Ben Simione representing Maria's Deli; Robert Grunbok; Edward Philipous representing Newhall Cleaners; Pat Trammell representing the Hyatt Valencia and Santa Clarita Conference Center; Connie Worden-Roberts; Allen Bellith representing Don Allen's Hair Nail & Spa; Craig Olson representing A -American Self Storage; Nanci Almos representing Clarice's Cake & Candy Supplies; Donna Littlejohn representing Soledad Shopping Center and The Doggie Den Pet Grooming; Nandor Kiss representing Santa Clarita Valley Pawn Brokers Inc.; Allan Cameron representing Golden Valley Ranch; and Howard Tanner representing Soledad Shopping Center. Three written comments were submitted on this item. Mayor Darcy closed the public hearing. Motion by Klajic, second by Heidt, to adopt Resolution No. 99-154, and introduce Ordinance No. 99-16 entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING CHAPTERS 17.13 AND 17.19 OF THE SANTA CLARITA MUNICIPAL CODE, ADOPTING BY REFERENCE VARIOUS AMENDMENTS TO THE UNIFIED DEVELOPMENT CODE (UDC AMENDMENT 99-004), including the recommendations from the Planning Commission as specified in the staff report. On roll call vote: Ayes: Heidt, Klajic Noes: Ferry, Weste, Darcy Absent: None Motion did not carry. 7 Motion by Ferry, second by Weste, to adopt Resolution No. 99-154, --- and introduce Ordinance No. 99-16 entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING CHAPTERS 17.13 AND 17.19 OF, THE SANTA CLARITA MUNICIPAL CODE, ADOPTING BY REFERENCE VARIOUS AMENDMENTS TO THE UNIFIED DEVELOPMENT CODE (UDC AMENDMENT 99-004). On roll call vote: Ayes: Ferry, Weste, Darcy Noes: Klajic, Heidt Absent: None Resolution No. 99-154 adopted; Ordinance No. 99-16 passed to second reading. Motion by Weste, second by Klajic, to direct staff to bring back a modification to the fee resolution to waive the fee for the administrative variance hearing and appeal. Hearing no objections, it was so ordered. RECESS AND RECONVENE Mayor Darcy called a recess at 10:44 p.m. and reconvened the meeting at 10:58 p.m. ITEM 12 PUBLIC HEARING SANTA CLARITA STORM DRAINAGE FEE FOR NORTH VALENCIA II ANNEXATION Mayor Darcy opened the public hearing. Sharon Dawson, City Clerk, reported that all notices required have been provided. In report, Amelia Rietzel, Environmental Services Coordinator, indicated that on June 22, 1999, Resolution No. 99-107 was adopted initiating proceedings for the Santa Clarita Storm Drainage Fee for North Valencia II Annexation. This resolution set the majority protest public hearing for August 24, 1999. Delays in the final Engineer's Report required that the public hearing be continued to September 14, 1999 to meet Proposition 218 requirements for public notices. Notices were sent to all property owners of record. No requests to speak were submitted on this item. No protests were received. Mayor Darcy closed the public hearing. Motion by Weste, second by Klajic, to authorize staff to mail ballots to property owners and set election for November 9, 1999. F1 On roll call vote: Ayes: Ferry, Weste, Klajic, Heidt, Darcy Noes: None Absent: None Motion carried. ITEM 13 UNFINISHED BUSINESS NOMINATION AND APPOINTMENT OF PARKS AND RECREATION COMMISSIONER In report, Sharon Dawson, City Clerk, indicated that Council previously declared one vacancy on the Commission to fill the unexpired term of Paul Higgins. No requests to speak were submitted on this item. On behalf of Mayor Darcy, motion by Ferry, second by Weste, to appoint Duane Harte to the Parks & Recreation Commission to fill the unexpired term of Paul Higgins. Hearing no objections, it was so ordered. ITEM 14 UNFINISHED BUSINESS UPDATE ON THE ROBINSON RANCH PROJECT A GOLF COURSE AND RESIDENTIAL DEVELOPMENT IN SAND CANYON Jeffrey Lambert, Director of Planning and Building Services, reported that on September 10, 1996 the Council approved Master Case 95-049 for the project now known as Robinson Ranch. The proposal consisted of two public 18 -hole golf courses, one clubhouse, and 73 residential lots. Members of the public voiced concerns with the progress of this project to the Council on August 31, 1999 and the Council subsequently requested that this item be placed on the agenda. Addressing the Council on this item was Bob Fleck, Director of the Sand Canyon Homeowners Association; Linda Hanson; Ronald Halporn, geologist; Ian Hill; Janet Feeder; John Harrel; Richard Cunningham; T. J. Glazier; Ken Carter; George Gruber; Allan Cameron; Lynne Plambeck representing SCOPE; Todd Longshore representing the Parks & Recreation Commission; and Allan Penrose. One written comment was submitted on this item. In response to inquiries from Councilmembers, Ted Robinson representing Robinson Golf Design, provided additional information. Council accepted report for informational purposes only and directed staff to bring back information. 0 Motion by Heidt, second by Weste, to continue Items 15, 16 and 17 to the next meeting due to the lateness of the hour. Hearing no objections, it was so ordered. ITEM 15 UNFINISHED BUSINESS MODIFICATIONS TO AN EXISTING MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN GATES KING PARTNERS, HENRY ARKLIN, AND THE CITY TO ALLOW FOR ADDITIONAL PROPERTIES LOCATED SOUTH OF SAN FERNANDO ROAD AND WEST OF SIERRA HIGHWAY Through action taken earlier during this meeting, this item was continued to September 28, 1999. ITEM 16 UNFINISHED BUSINESS GOLDEN VALLEY ROAD AND SOLEDAD CANYON ROAD INTERSECTIONANTERCHANGE FEASIBILITY STUDY Through action taken earlier during this meeting, this item was continued to September 28, 1999. ITEM 17 NEW BUSINESS YEAR 2000 CITY READINESS Through action taken earlier during this meeting, this item was continued to September 28, 1999. ITEM 18 NEW BUSINESS 1998/99 TO 1999/2000 CONTINUING APPROPRIATIONS — RESOLUTION NO. 99- 155 In report, Barbara Boswell, Accounting Manager, indicated that each year after the budget is adopted, and as part of the year-end process, the City of Santa Clarita takes the opportunity to review its prior year appropriations to determine if funds should be continued into the new fiscal year. Continuing appropriations represent necessary funds authorized in the 1998/99 fiscal year that were not expended, but are still required to complete projects authorized by Council. This includes funds for operational as well as capital projects not yet completed. No requests to speak were submitted on this item. Motion by Weste, second by Heidt, to adopt Resolution No. 99-155, continuing appropriated funds from Fiscal Year 1998/99 to Fiscal Year 1999/2000 and making appropriations for the amount budgeted. On roll call vote: Ayes: Ferry, Weste, Iilajic, Heidt, Darcy Noes: None 10 Absent: None Motion carried. COMMITTEE REPORTS There were none. STAFF COMMENTS There were none. COUNCILMEMBER COMMENTS There were none. ADJOURNMENT Motion by Weste, second by Klajic, to adjourn the meeting at 12:50 a.m. Bearing no objections, it was so ordered. A Special Joint Study Session of the City Council and the Henry Mayo Newhall Hospital Board will be held Tuesday, September 21, 1999 at 5:30 p.m. in the Century Room, I' Floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. The next regular meeting of the City Council will be held Tuesday, September 28, 1999 at 6:30 p.m. in the Council Chamber, I' floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. ATTEST: N"pN..d 11 2?f a— YOR