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Home My WebLink About1999-12-14 - MINUTES - REGULAR MTG (2)MINUTES OF SPECIAL MEETING CITY OF SANTA CLARITA CITY COUNCIL 5:30 P.M MINUTES OF REGULAR MEETING CITY OF SANTA CLARITA CITY COUNCIL 6:30 P.M. DECEMBER 14, 1999 CALL TO ORDER Mayor Darcy called to order the special meeting of the City Council at 5:35 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Brownie Troop 246 led the flag salute and sang "This Land is Your Land". PUBLIC PARTICIPATION Addressing the Council at this time was Skip Newhall, Ed Dunn, Christine Jennis, Ed Colley, Phil Hof, Allan Cameron, and Valerie Thomas regarding the selection of the Mayor. REMARKS BY OUTGOING MAYOR Mayor Darcy reviewed accomplishments over the last 12 months. OUTGOING MAYOR MARES PRESENTATION TO COUNCILMEMBERS Mayor Darcy presented gifts to Councilmembers on behalf of the City. PRESENTATIONS TO OUTGOING MAYOR George Caravalho, City Manager, presented outgoing Mayor Darcy with a commemorative gift. OUTGOING MAYOR TURNS GAVEL OVER TO CITY CLERK Mayor Darcy turned the gavel over to Sharon Dawson, City Clerk. CITY CLERK OPENS NOMINATIONS FOR MAYOR FOR 2000 Sharon Dawson, City Clerk, opened nominations for the office of Mayor. Motion by Ferry, second by Weste, to nominate Jo Anne Darcy as Mayor. Substitute motion by Heidt, second by Klajic, to nominate Jill Klajic as Mayor. Roll call vote on substitute motion: Ayes: Heidt, Klajic Noes: Ferry, Weste, Darcy Absent: None Motion did not carry. Roll call vote on main motion: Ayes: Weste, Ferry, Darcy Noes: Klajic, Heidt Absent: None Motion carried. CITY CLERK SWEARS IN NEW MAYOR Sharon Dawson, City Clerk, administered the oath of office to Mayor Jo Anne Darcy. CITY CLERK TURNS GAVEL OVER TO NEW MAYOR Sharon Dawson, City Clerk, turned the gavel over to Mayor Darcy. NEW MAYOR OPENS NOMINATIONS FOR MAYOR PRO TEM Mayor Darcy opened nominations for Mayor Pro Tem. Motion by Ferry, second by Weste, to nominate Laurene Weste as Mayor Pro Tem. Substitute motion by Heidt, second by Klajic, to nominate Jill Klajic as Mayor Pro Tem. Roll call vote on substitute motion: Ayes: Heidt, HIajic Noes: Ferry, Weste, Darcy Absent: None Motion did not carry. Roll call vote on main motion: Ayes: Weste, Ferry, Darcy Noes: HIajic, Heidt Absent: None Motion carried. NEW MAYOR GIVES ACCEPTANCE SPEECH Mayor Darcy gave a brief acceptance speech and outlined goals for 2000. VALENCIA HIGH SCHOOL VAL PRIES PRESENTATION The Valencia High School Valkyries, under the direction of Deborah Wait, sang 2 songs. 2 PUBLIC PARTICIPATION Addressing the Council at this time was Pat Warford representing Zonta. ADJOURNMENT Mayor Darcy adjourned the meeting at 6:17 p.m. RECEPTION CITY CLERK'S ANNOUNCEMENT City Clerk Sharon Dawson announced that anyone wishing to address an item on the agenda should fill out a speakers' slip and submit it to the City Clerk before the item is discussed. INVOCATION Councilmember Weste gave the invocation. CALL TO ORDER Mayor Darcy called to order the regular meeting of the City Council at 6:48 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Councilmember Weste led the flag salute. PUBLIC PARTICIPATION Addressing the Council at this time was Christine Jennis regarding Council representation; Connie Worden-Roberts regarding an article in the Signal newspaper about closed session discussion; Karen Pearson regarding increased protection at malls; Sheldon Allen regarding the Signal article; Ed Dunn regarding the Signal article; Skip Newhall regarding the selection of Mayor; Cameron Smyth regarding the Signal article; Lynne Plambeck regarding the Signal article and the selection of Mayor; Allan Cameron regarding the review process for the proposed TMC gravel mine; Dennis Conn regarding a local university; Andrew Martin regarding the proposed Golden Valley school site; and Cam Noltemeyer regarding the selection of Mayor. STAFF COMMENTS There were none. AWARDS/RECOGNITIONS TO MEMBERS OF THE COMMUNITY Councilmember Ferry recognized members of Youth in Government in attendance. PRESENTATIONS TO THE CITY George Caravalho, City Manager gave a brief MediaOne progress report. EXECUTIVE SESSION This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. This session is open to the public. APPROVAL OF AGENDA Carl Newton, City Attorney, announced the need to consider adding an item concerning authorization to proceed with temporary infrastructure improvements to the Santa Clarita Sports Complex - Building #3. Motion by Weste, second by Ferry, to add the subsequent need item as Item 13, finding there is an immediate need to discuss this matter and that need arose subsequent to the posting of the agenda. On roll call vote: Ayes: Ferry, Weste, KlEkjic, Heidt, Darcy Noes: None Absent: None Motion carried. Carl Newton, City Attorney, announced the need to consider adding an item to the agenda concerning partial waiver of the attorney / client privilege and confidential status as to the Closed Session on September 7, 1999 concerning a potential challenge of the Castaic Lake Water Agency acquisition of the Santa Clarita Water Company. Motion by Klajic, second by Weste, to add the subsequent need item as Item 14, finding there is an immediate need to discuss this matter and that need arose subsequent to the posting of the agenda. On roll call vote: Ayes: Weste, Klajic, Heidt, Ferry, Darcy Noes: None Absent: None Motion carried. Motion by Klajic, second by Ferry, to approve the agenda, pulling Consent Items 4 and 5 for discussion. On roll call vote: Ayes: Klajic, Heidt, Ferry, Weste, Darcy Noes: None Absent: None Motion carried. C! APPROVAL OF MINUTES Motion by Weste, second by Ferry, to approve the minutes of November 23, 1999 special and regular meeting, November 30, 1999 special meeting and November 30, 1999 adjourned meeting. On roll call vote: Ayes: HIajic, Heidt, Ferry, Weste, Darcy Noes: None Absent: None Motion carried with Councilmember IGajic not voting on the minutes from the November 30 meetings due to her absence from those meetings. ITEM 1 CONSENT CALENDAR READING OF ORDINANCE TITLES By listing the ordinance titles on the public agenda and placing an item on the Consent Calendar for Council to waive further reading of all ordinances whose titles appear on the public agenda, this reading requirement is satisfied once Council approves the Consent Calendar item. Determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. ITEM 2 CONSENT CALENDAR AMENDMENT TO THE UNIFIED DEVELOPMENT CODE This amendment is a response to public comment received by the Department of Planning and Building Services to amend the Placerita and Sand Canyon Special Standards District Development Standards to allow residents to construct non -view obscuring fences a maximum of 5 feet in height in the 20 -foot front yard setback. Adopt Ordinance 99-15 entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING SECTIONS 17.16.080.3.A AND 17.16.090.B.2 OF THE UNIFIED DEVELOPMENT CODE. ITEM 3 CONSENT CALENDAR PLAYGROUND EQUIPMENT UPGRADES — PROJECT NO. P1001 ADVERTISE FOR BIDS Proposed improvements to the playground areas at Almendra Park and Valencia Meadows Park. Adopt the plans and specifications and authorize that Playground Equipment Upgrades — Project No. P1001 he advertised for bids. ITEM 4 CONSENT CALENDAR TRACT MAP NO. 52004 — APPROVAL OF THE FINAL MAP AND ACCEPTANCE OF OFFERS OF DEDICATION — ROBINSON RANCH Approval of Tract Map No. 52004 consisting of approximately 399 acres. Addressing the Council on this item was Robert Fleck representing the Sand Canyon Homeowners' Association; Lynne Plambeck representing SCOPE; Allen Penrose; Barbara Maycott representing White Water Canyon Homeowners' Association; Laura Hauser representing Sand Canyon Trail Committee and Ted Robinson representing Robinson Ranch. Motion by Heidt, second by Ferry, to approve Tract Map No. 52004; accept offers of dedication; make findings; instruct the City Treasurer to endorse the Special Assessment Certificate; and instruct the City Clerk to endorse the Certificate. On roll call vote: Ayes: Heidt, Ferry, Weste, Klajic, Darcy Noes: None Absent: None Motion carried. Motion by Klajic, second by Weste, to direct staff to bring back a report to Council concerning the conditions of approval prior to the issuance of any occupancy permit, with the item to be placed under Unfinished Business and any interested party to be notified; further directing staff to include the common tract name on future agenda items. On roll call vote: Ayes: Ferry, Weste, Klajic, Heidt, Darcy Noes: None Absent: None Motion carried. ITEM 5 CONSENT CALENDAR 1999 / 2000 MID -YEAR BUDGET REVIEW Each year at this time, City staff takes the opportunity to review the City's adopted budget to determine if any financial adjustments are necessary. As with every year expenditures, revenues, and capital project budgets are reviewed for items that will assist City Departments in managing their operations to the end of the fiscal year. Adjust Fiscal Year 1999 / 2000 budgeted expenditures, revenues, and capital projects in the amount specified and adopt a resolution providing compensation for employees of the City and approve the revised resolution for the Eastside Bridge and Thoroughfare District. In response to Councilmember Weste, Jenny Roney, Human Resources Manager, provided additional information. 0 ITEM 6 CONSENT CALENDAR AGREEMENT TO PROVIDE PUBLIC TRANSPORTATION SERVICES FOR FY 1999/2000 In August 1991, the City assumed responsibility for public transportation services in the Santa Clarita Valley from the County of Los Angeles Department of Public Works. The County assumes responsibility for providing funding for service in those areas not located within the City. The maximum Los Angeles County contribution for transit service, including proportional share of capital debt service, is $2,036,600 for Fiscal Year 1999 / 2000. Approve the agreement with the County of Los Angeles to provide public transportation services and authorize the City Manager or designee to execute the agreement with the County of Los Angeles, subject to City Attorney approval. ITEM 7 CONSENT CALENDAR EARTHQUAKE AND FLOOD INSURANCE RENEWAL In order to protect the City's assets, commercial insurance coverage is procured. To ensure we are receiving the highest amount of coverage for the lowest possible price, the City goes through an extensive bidding process. Approve the expenditure of an amount not -to- exceed $85,500 from Account No. 1600-8501 to renew the City's Earthquake and Flood insurance policies, and authorize the City Manager or designee to execute all documents related thereto, subject to City Attorney approval. ITEM 8 CONSENT CALENDAR CHECK REGISTER NO. 48 Approval of the check register. Adopt a Resolution to approve and ratify for payment the demands presented in Check Register 48. Motion by Heidt, second by Klajic, to approve the balance of the consent calendar. On roll call vote: Ayes: Weste, HIajic, Heidt, Ferry, Darcy Noes: None Absent: None Motion carried. RECESS AND RECONVENE Mayor Darcy called a recess at 8:17 p.m. and reconvened the meeting at 8:30 p.m. Council consensus to consider Item 11 at this time. ITEM 11 UNFINISHED BUSINESS GOLDEN VALLEY ROAD PHASE I AND HIGH SCHOOL SITE — PROJECT NO. S3016 — AGREEMENTS Item 11 was considered at this time. ITEM 9 UNFINISHED BUSINESS VERMONT DRIVE / EVERETT DRIVE IMPROVEMENTS, ASSESSMENT DISTRICT NO. 99-1 — RESOLUTION AUTHORIZING THE ISSUANCE OF LIMITED OBLIGATION IMPROVEMENT BONDS, AND APPROVED AS TO FORM, THE EXECUTION AND DELIVERY OF A FISCAL AGENT AGREEMENT, A BOND PURCHASE AGREEMENT, AN OFFICIAL STATEMENT, AND A PRELIMINARY OFFICIAL STATEMENT - PROJECT NO. S2039 Steve Stark, Director of Administrative Services, reported that this project provides a new storm drain, sanitary sewer mainline with house laterals, and completely reconstructed street improvements for the Vermont Drive / Everett Drive Improvements, Assessment District No. 99-1. The resolution authorizes the issuance of bonds and related actions for the funding of the assessment district. No requests to speak were submitted on this item. Motion by Heidt, second by Weste, to adopt the resolution authorizing the issuance of limited obligation improvement bonds, and approve as to form the execution and delivery of a fiscal agent agreement, a bond purchase agreement, an official statement, and a preliminary official statement. On roll call vote: Ayes: Weste, Klajic, Heidt, Ferry, Darcy Noes: None Absent: None Motion carried. ITEM 10 UNFINISHED BUSINESS TRAFFIC MODEL USER AGREEMENTS Bahman Janka, City Traffic Engineer, reported that this item provides an opportunity for major developers to lease the Joint City / County Traffic Model for testing major land use and / or circulation scenarios. All minor traffic modeling proposals will be performed by City staff at minimal costs based on hourly rates to be determined in the near future. Addressing the Council at this time was Connie Worden-Roberts representing the Chamber Transportation Committee; and Allan Cameron representing the Soledad Canyon Improvement Company. E? Motion by Heidt, second by Ferry, to approve the two alternative forms of user agreements for leasing the Joint City / County Traffic Model and authorize the City Manager or designee to execute the user agreements when necessary, subject to City Attorney approval. On roll call vote: Ayes: Heidt, Ferry, Weste, Darcy Noes: 10ajic Absent. None Motion carried. ITEM 11 UNFINISHED BUSINESS GOLDEN VALLEY ROAD PHASE I AND HIGH SCHOOL SITE — PROJECT NO. S3016 — AGREEMENTS Robert Newman, Assistant City Engineer; reported that the City has been working with the William S. Hart Union School District on the joint development of the Golden Valley Road Phase I/School project, which is currently out to bid. Approval of the agreements is required to move forward with the construction of the project. Carl Newton, City Attorney, recommended the Council approve both agreements directing the City Attorney to ensure that the site agreement is approved by the school district. Bob Lee, Superintendent of the Hart School District, provided an update on the project. Addressing the Council on this item was Cam Noltemeyer; Allan Cameron; and Connie Worden-Roberts representing the Chamber Transportation Committee. Motion by Heidt, second by Ferry, to authorize the City Manager or designee, subject to City Attorney approval of confirmation by the school district that the site agreement has been approved, to approve the agreements between 1) the City of Santa Clarita and the William S. Hart Union High School District, and 2) the City of Santa Clarita and the Santa Clarita Valley Facilities Foundation. On roll call vote: Ayes: Ferry, Weste, HIajic, Heidt, Darcy Noes: None Absent: None Motion carried. ITEM 12 NEW BUSINESS NEIGHBORHOOD TRAFFIC MANAGEMENT PILOT PROGRAM FUNDING Bahman Janka, City Traffic Engineer, reported that this item is to request approval of the Traffic -Calming Program developed for the Old Orchard I and II communities and the necessary budget to implement the program. No requests to speak were submitted on this item. Motion by Heidt, second by Klajic, to approve the plans for the Old Orchard I and II Traffic -Calming Program; ratify the agreement between the City and the Old Orchard I and I HOAs; authorize staff to advertise for bids to install the traffic -calming measures; approve the transfer of $90,000 from City Council Contingency Account No. 1240-7401 to Traffic Engineering Contractual Services Account No. 4331-8001 to fund the cost to implement the project. On roll call vote: Ayes: Heidt, Ferry, Weste, Klajic, Darcy Noes: None Absent: None Motion carried. ITEM 13 SUBSEQUENT NEED ITEM AUTHORIZATION TO PROCEED WITH TEMPORARY INFRASTRUCTURE IMPROVEMENTS TO THE SANTA CLARITA SPORTS COMPLEX— BUILDING #3 Through action taken earlier during this meeting, this item was added to the agenda for consideration at this time. Rick Putnam, Director of Parks, Recreation and Community Services, reported that efforts have been made to determine the costs associated with converting an empty warehouse to a temporary use facility for basketball and to have the facility available for the upcoming January basketball season. Motion by Klajic, second by Ferry, to authorize staff to proceed with temporary infrastructure improvements to Building #3 at the Santa Clarita Sports Complex and appropriate $100,000 from Contingency Account No. 1240-7410 for temporary infrastructure improvements to Building #3 at the Santa Clarita Sports Complex, Account No. F3008001-8001. On roll call vote: Ayes: Ferry, Weste, Klajic, Heidt, Darcy Noes: None Absent: None Motion carried. 10 SUBSEQUENT NEED ITEM WAIVER OF ATTORNEY / CLIENT PRIVILEGE AND CONFIDENTIAL STATUS AS TO CLOSED SESSION ON SEPTEMBER 7, 1999 REGARDING POTENTIAL CHALLENGE TO CLWA ACQUISITION OF THE SANTA CLARITA WATER COMPANY Through action taken earlier during this meeting, this item was added to the agenda for consideration at this time. Motion by Majic, second by Heidt, to partially waive the attorney / client privilege and confidential status as to the Closed Session on September 7, 1999 regarding the pending litigation discussion regarding the potential challenge to Castaic Lake Water Agency acquisition of the Santa Clarita Water Company. On roll call vote: Ayes: Weste, Blajic, Heidt, Ferry, Darcy Noes: None Absent: None Motion carried. Carl Newton, City Attorney, outlined the actions taken by the City Council in this matter and assured that no violations of the Brown Act have taken place. Addressing the Council on this item was Allan Cameron and Lynne Plambeck. COMMITTEE REPORTS There were none. STAFF COMMENTS There were none. COUNCILMEM 3ER COMMENTS In response to Council comments, George Caravalho, City Manager, reported on the South Fork Trail/Creek between Lyons Avenue and Old Orchard bridge; the item will be placed on a future agenda for discussion. Lynne Plambeck offered comments on this topic. ADJOURNMENT Motion by Heidt, second by Weste, to adjourn the meeting at 10:33 p.m. to 12:45 p.m. on Tuesday, December 21, 1999 in the Main Conference Room for the purpose of attending a field trip with the Hart School District regarding the Golden Valley Road/High School site. Hearing no objections, it was so ordered. 11 The City Council will not hold a meeting on December 28, 1999 so that all can enjoy the holidays with their family and friends. A study session will be held Tuesday, January 4, 2000 at 5:30 p.m. in the Council Chamber, I' Floor, 23920 Valencia Blvd., Santa Clarita. The next regular meeting of the City Council will be held Tuesday, January 11, 2000 at 6:30 p.m. in the Council Chamber at City Hall, 23920 Valencia Blvd., Santa Clarita. ATTEST: CITY CLERK \99Dee14m.doc YOR 12