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HomeMy WebLinkAbout1999-03-09 - MINUTES - SPECIAL REGULAR MTG (2)MINUTES OF SPECIAL MEETING CITY OF SANTA CLARITA CITY COUNCIL 5:30 P.M. MINUTES OF REGULAR MEETING CITY OF SANTA CLARITA CITY COUNCIL 6:30 P.M. MARCH 9, 1999 CALL TO ORDER Mayor Darcy called to order the special meeting of the City Council at 5:30 p.m. ROLL CALL All Councilmembers were present with the exception of Councilmember HIajic. PUBLIC PARTICIPATION There was none. CLOSED SESSION ANNOUNCEMENT ' Carl Newton, City Attorney, announced that the purpose of this Closed Session is to conduct a: CONFERENCE WITH LEGAL COUNSEL — Anticipated Litigation Government Code Section 54956.9(c) — one matter CONFERENCE WITH LEGAL COUNSEL — Pending Litigation Government Code Section 54956.9(a) — Joanes v. City of Santa Clarita — Los Angeles County Superior Court Case No. BC 174239 RECESS TO CLOSED SESSION At 5:31 p.m., Mayor Darcy recessed the meeting to closed session in the Century Room. RECONVENE Mayor Darcy reconvened the special meeting of the City Council at 6:33 p.m. CITY ATTORNEY ANNOUNCEMENT Carl Newton, City Attorney, announced that no action was taken during Closed Session that was required to be reported. ADJOURNMENT ' Mayor Darcy adjourned the special meeting of the City Council at 6:34 p.m. CALL TO ORDER Mayor Darcy called to order the regular meeting of the City Council at 6:35 p.m. , ROLL CALL All Councilmembers were present. CITY CLERK'S ANNOUNCEMENT City Clerk Sharon Dawson announced that anyone wishing to address an item on the agenda should fill out a request to speak and submit it to the City Clerk before the item is discussed. EXECUTIVE SESSION This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. This session is open to the public. PUBLIC PARTICIPATION Addressing the Council was Barbara Wampole wishing Bob Lathrop a speedy recovery and Mike Kotch regarding the Council agenda and reports on the Website. INVOCATION Mayor Pro Tem Klajic introduced Vera Johnson who gave the invocation. COWBOY POETRY Each Councilmember read a poem for the Cowboy Poetry Festival submitted by local I students. FLAG SALUTE Mayor Pro Tem Majic led the flag salute. APPROVAL OF AGENDA . Councilmember Weste requested that Council consider adding a resolution to the agenda supporting provision in the State Budget for sufficient baseline funding for the core functions of the Santa Monica Mountains Conservancy since the deadline to provide input will pass prior to the next Council meeting. Motion by Weste, second by Heidt, finding there is an urgent need to take action on this item and finding that the need arose subsequent to the posting of the agenda. Ayes: Ferry, Weste, lGajic, Heidt, Darcy Noes: None Absent: None Motion carried. Motion by lGgjic, second by Weste, to approve the agenda, removing item 10 from the Consent Calendar and adding subsequent need item I 17 to the agenda. 2 I Hearing no objections, it was so ordered. APPROVAL OF MINUTES Motion by Weste, second by Klajic, to approve the minutes of the February 23, 1999 regular meeting. Hearing no objections, it was so ordered. AWARDS/RECOGNITIONS TO MEMBERS OF THE COMMUNITY Mayor Darcy and Councilmembers presented a plaque to Mike Lebecki for his efforts toward the Youth in Government Program and certificates and miniature gavels to participants in today's Youth in Government activities. PRESENTATIONS TO THE CITY There were none. ITEM 1 CONSENT CALENDAR READING OF ORDINANCE TITLES By listing the ordinance titles on the public agenda and placing an item on the Consent Calendar for Council to waive further reading of all ordinances whose titles ' appear on the public agenda, this reading requirement is satisfied once Council approves the Consent Calendar item. Determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. ITEM 2 CONSENT CALENDAR AUTHORIZATION TO REDUCE APPLICATION AND PERMIT FEES ASSOCIATED WITH SIGNAGE APPLICATIONS Authorization to subsidize Planning and Building Fees associated with Sign Permit and/or Sign Review applications affecting the November 13, 1999 amortization deadline when permits are pulled by June 15, 1999 or September 15, 1999. Direct staff to subsidize Planning and Building Division fees associated with Sign Permit and/or Sign Review applications, which allow non -complying signage to reach compliance, by 50% if permits are pulled by June 15, 1999, and 25% if permits are pulled by September 15, 1999, and appropriate $25,000 from Council Contingency Fund 1240-7401 into Account No. 3110-8110 to subsidize program/permit fees. ITEM 3 CONSENT CALENDAR AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH RRM DESIGN GROUP TO PREPARE THE CITY BEAUTIFICATION MASTER PLAN ' A request to have the City Manager enter into a professional services agreement between the City and RRM Design Group to prepare the City Beautification Master Plan. The cost for preparing the document is $100,000, which will be funded by the City of Santa Clarita. The city will be responsible for administering the contract with consultant. Authorize the City Manager to enter into a professional services agreement between the City and RRM Design Group to prepare the City Beautification Master Plan, for a total contract not to exceed $100,000. During the 1998/99 budget process, the Council appropriated $50,000 from Landscape Maintenance District No. 7515-8001, Area -Wide 1 and $50,000 from the Planning Division Professional Services Account No. 3120-8110 to fund the preparation of the City Beautification Master Plan. ITEM 4 CONSENT CALENDAR. WEST NEWHALL IMPROVEMENTS PROJECT — PHASE III — PROJECT NO. S2037 — BID AWARD On January 12, 1999, the City Council authorized the advertisement of Project No. 52037. This project will install missing curbs, gutters, and sidewalks and reconstruct portions of streets in the vicinity of West Newhall, bounded by Lyons Avenue to the north, San Fernando Road to the south, Race Street to the east, and Newhafl Avenue to the west, for the third phase of this project. Award the contract for the West Newhall Improvements Project — Phase III, Project No. S2037 to Security Paving, Inc. in the amount of $221,166 and authorize a 15 percent contingency should any change orders to the contract become necessary. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 5 CONSENT CALENDAR 1999/2000 ANNUAL PAVEMENT MAINTENANCE PRELIMINARY DESIGN — PROJECT NO. M0008 — AWARD DESIGN CONTRACT The annual overlay project will resurface various streets throughout the City to provide a smoother ride for traffic, enhance the appearance of the area, and extend the economic life of the roadway. The annual slurry project will seal surface cracks, enhance skid resistance properties, and increase pavement life. Award the contract to Construction Management Inspection (CMI) for engineering design services in the amount of $76,580 and authorize a 15 percent contingency expenditure. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 6 CONSENT CALENDAR ANNEXATION OF TERRITORY MAINTENANCE DISTRICT NO. RESOLUTION NO. 99-30 INTO SANTA CLARITA LANDSCAPE Tl FOR LYONS AVENUE MEDIANS Initiates proceedings to mail ballots to commercial property owners and proposes to annex commercial property along the south side of Lyons Avenue, from Interstate 5 east to Orchard Village Road, into Santa Clarita Landscape Maintenance District No. Tl, as annexation No. T1A. The total proposed annual assessment that property owners must vote on is $4.03 per month per parcel for each of 75 parcels ($48.25 collected annually on the tax bills). Adopt Resolution No. 99-30 to initiate 4 annexation proceedings, authorize ballots to be mailed, approve the Engineer's Report, and set the public hearing for April 27, 1999. ITEM 7 CONSENT CALENDAR ANNEXATION OF TERRITORY INTO SANTA CLARITA LANDSCAPE MAINTENANCE DISTRICT NO. T1 FOR TRACT 52206 (AVIGNON) LOCATED ON MAGIC MOUNTAIN PARKWAY AND MCBEAN PARKWAY — RESOLUTION NO. 99-31 Annexation of Tract 52206 into Landscape Maintenance District No. Tl. The total proposed annual assessment is $142.35 per residential unit. Adopt Resolution No. 99-31 to initiate proceedings, approve the Engineer's Report, and set the public hearing for April 27, 1999. ITEM 8 CONSENT CALENDAR NEW TRAFFIC SIGNAL AND INTERCONNECT INSTALLATION AT HASKELL CANYON ROAD/GROVEPARK DRIVE-RIDGEGROVE DRIVE — APPROVAL OF PLANS AND SPECIFICATIONS AND ADVERTISEMENT FOR BIDS - PROJECT NO. C0015 Traffic signal and interconnect installation at Haskell Canyon Road/Grovepark Drive-Ridgegrove Drive. Approve plans, specifications, and estimates (PS&E), and ' authorize the advertisement for bids of the traffic signal and interconnect installation project at Haskell Canyon Road/Grovepark Drive-Ridgegrove Drive. ITEM 9 CONSENT CALENDAR OVERLAY AREA CODE On January 12, 1999, the Los Angeles County Board of Supervisors endorsed the Concept of an "overlay"area code for cellular telephones, fax machines, pagers, and computer modems for Southern California. An alternative to the endless division of area codes is the "overlay"concept in which one area code is assigned for all of the cellular telephones, fax machines, pagers, and computer modems in the region. Endorse the concept of an overlay area code for cellular telephones, fax machines, and computer modems for Southern California, and that a letter be signed by City Council and sent to Governor Davis, Senators Feinstein and Boxer, California's Congressional and State legislators, and the Public Utilities Commission. ITEM 10 CONSENT CALENDAR TEMPORARY HOMELESS SHELTER UPDATE Temporary homeless shelter status report and request for an extension of the shelter operation. On November 10, 1998, Council approved use of the Santa Clarita Sports Complex, building number one, as a temporary homeless shelter from December 1, 1998 through March 31, 1999, and allocated $10,000 to the Santa Clarita Community Development Corporation for implementing the temporary shelter. Addressing the Council on this item were Mark Young, Karen Campbell and Alan I Robertshaw representing the Santa Clarita Community Development Corporation. Three written comments were submitted on this item. Motion by Weste, second by Klajic, to approve the request to extend the Santa Clarita Homeless Shelter operation through April 30, 1999. Ayes: Weste, IGAjic, Heidt, Ferry, Darcy Noes: None Absent: None Motion carried. ITEM 11 CONSENT CALENDAR CHECK REGISTER NOS. 6,7 — RESOLUTION NO. 99-34 Adoption of resolution approving and ratifying payment of the demands presented in the check register. Adopt Resolution No. 99-34. Motion by Heidt, second by Weste, to approve the balance of the consent calendar. On roll call vote: Ayes: Klajic, Heidt, Ferry, Weste, Darcy ' Noes: None Absent: None Motion carried. ITEM 12 PUBLIC HEARING PROPOSED ASSESSMENT DISTRICT 99-1 VERMONT DRIVE/EVERETT DRIVE IMPROVEMENTS — RESOLUTION NO. 99- 36 Mayor Darcy opened the public hearing. Sharon Dawson, City Clerk, reported that all notices required have been provided. Christopher Price, Supervising Engineer, reported that this item is before the City Council in order to conduct a public hearing for the purpose of counting ballots for Assessment District 99-1, Vermont Drive/Everett Drive Improvements, for road, storm drain, and sewer improvements. If the ballots support district formation and the Council subsequently approves, the improvements will be located along Everett Drive, and in portions of Vermont Drive south of Powell Drive. No requests to speak were submitted on this item. No protests were filed and no additional ballots were submitted. ' Mayor Darcy closed the public hearing. N ' Sharon Dawson, City Clerk, announced that based on the ballots received, a majority protest does not exist. With 79.7% of the district voting, the valid "YES" ballots totaled $874,430.00 and the valid "NO" ballots totaled $363,790.00. Motion by Weste, second by Heidt, to adopt Resolution No. 99-36, overruling and denying protests; making certain findings in a special improvement district; and confirming the assessment, approving the Engineer's Report, and designating the treasurer to collect and receive money. On roll call vote: Ayes: Heidt, Ferry, Weste, Klajic, Darcy Noes: None Absent: None Motion carried. ITEM 13 UNFINISHED BUSINESS POTENTIAL PURCHASE OF A RETAIL WATER COMPANY BY THE CASTAIC LAKE WATER AGENCY Mayor Darcy reported that although becoming a water retailer is in violation of State Law and not in the best interest of the community, the Castaic Lake Water Agency has recently expressed an interest in purchasing the Santa Clarita Water Company. Addressing the Council on this item was Barbara Wampole, Sydell Stokes, Vera Johnson, Ed Dunn, Henry Schultz, Lynne Plambeck, Skip Newhall, Allan Cameron. Two written comments were submitted on this item. Motion by Klajic, second by Heidt, to reaffirm its policy that the purchase of a retail water company by the Castaic Lake Water Agency (CLWA), a water wholesaler, would constitute a conflict of interest and would be a violation of California State Law. Furthermore, the City Council requests that the CLWA withdraw from its discussions with the Santa Clarita Water Company to purchase the company. On roll call vote: Ayes: Klajic, Heidt, Darcy Noes: Ferry, Weste Absent: None Motion carried. RECESS AND RECONVENE ' Mayor Darcy called a recess at 8:30 p.m. and reconvened the meeting at 8:42 p.m. 7 ITEM 14 ' UNFINISHED BUSINESS RETENTION OF CONSULTANTS FOR THE POTENTIAL PURCHASE OF THE SANTA CLARITA WATER COMPANY Mayor Darcy reported that in 1993 the Santa Clarita Water Company expressed an interest in selling the company to the City of Santa Clarita. Since that time, the City Council has considered the issue and evaluated the benefit to the community of such an action. It is recommended that two firms be retained to assist in the public discussion process and the subsequent purchase. Addressing the Council on this item was Vera Johnson, Barbara Wampole, Skip Newhall, Allan Cameron, Sally Chase Clark and Lynne Plambeck. Motion by Klajic, second by Heidt, to approve and authorize the City Manager to execute agreements with the following companies for services related to the possible purchase of the Santa Clarita Water Company by the City of Santa Clarita, subject to City Attorney approval: 1) Bookman Edmonston Engineering, in an amount not to exceed $30,000, by transferring $30,000 from Account No. 1240-7401, the City Council Contingency Fund, to Account No. 1210-8110. 2) Rogers & Associates, in an amount not to exceed the City Manager's standard authority of $50,000, by transferring $50,000 from Account No. 1240-7401, the City Council Contingency Fund, to Account No. . 1210-8110. On roll call vote: Ayes: Klajic, Heidt, Darcy Noes: Weste, Ferry Absent: None Motion carried. ITEM 15 NEW BUSINESS NEWHALL RANCH UPDATE Ken Pulskamp, Assistant City Manager, reported that staff anticipates that the County Board of Supervisors would take action on this project at their March 23 meeting. Vince Bertoni, Planning Manager, reviewed the status of the City's negotiations with Newhall Land & Farming. Addressing the Council on this item was Barbara Wampole, Sally Chase Clark, Skip Newhall, Henry Schultz representing the SCV Sierra Club, Jane Fleck, Ursula Shelehov, Lynne Plambeck representing SCOPE, Isaac Lieberman, Allan Cameron and Michael Kotch representing SCOPE. Three written comments were submitted on this item. Motion by Ferry, second by Klajic to accept the report, taking I Council's concerns into consideration, with staff to continue H negotiations, and to send a Council designee to advocate the City's position at the Board of Supervisor's meeting. Ayes: Klajic, Heidt, Ferry, Weste, Darcy Noes: None Absent: None Motion carried. ITEM 16 NEW BUSINESS ENVIRONMENTAL SERVICES OUTREACH PLAN PRESENTATION Amelia Rietzel, Environmental Services Coordinator, reported that in 1997, the City reorganized, resulting in the combination of the Solid Waste and Stormwater Divisions in a newly created Environmental Services Division. Public education and outreach are critical components of both programs. Prior success of the public education and outreach components of the environmental programs includes attaining AB939 goal of 50% diversion from the landfill by Year 2000, recent legislation reducing the land available in Elsmere Canyon for landfills, the increase in participation in the annual Household Hazardous Waste Roundup, a 1300% increase in participation in River Rally since inception, and many other successes. Representatives of Rogers & Associates outlined the goals and target audiences for the program. ' No requests to speak were submitted on this item. Motion by Weste, second by Klajic, to approve appropriation of $180,000 in account number 3820-8110 from Stormwater Utility Fund; and, award contract in the amount of $180,000 to Rogers & Associates. On roll call vote: Ayes: Heidt, Ferry, Weste, Klajic, Darcy Noes: None Absent: None Motion carried. ITEM 17 SUBSEQUENT NEED ITEM SUPPORTING PROVISION IN THE STATE BUDGET FOR SUFFICIENT BASELINE FUNDING FOR THE CORE FUNCTIONS OF THE SANTA MONICA MOUNTAINS CONSERVANCY — RESOLUTION 99-47 Through earlier action, this item was added to the agenda. Councilmember Weste requested Council adopt the resolution. I Motion by Ferry, second by Weste, to adopt Resolution 99-47. On roll call vote: ' Ayes: Ferry, Weste, Klajic, Heidt, Darcy Noes: None Absent: None Motion carried. COMMITTEE REPORTS (Council) Councilmember Heidt suggested a study session be scheduled for Council to consider transit growth and development. Councilmember Ferry commented on recent meetings of the Census Committee, LAFCO Growth & Development Committee, School Trustees Committee and the School Bond Committee. Mayor Darcy stated the California Contract Cities annual conference would be held May 15 in Palm Springs. STAFF COMMENTS There were none. COUNCILMEM 3ER COMMENTS Councilmember Heidt commented on the parking problem at City Hall. Mayor Darcy commented on the upcoming breakfast with Supervisor Antonovich. , ADJOURNMENT Motion by Klojic, second by Weste, to adjourn at 11:00 p.m. Hearing no objections, it was so ordered. The next regular meeting of the City Council will be held Tuesday, March 23 1999 at 6:30 p.m. in the Council Chamber at City Hall, 23920 Valencia Blvd., Santa Clarita. ATTEST: —J"_ CITY CLERK ' 10