HomeMy WebLinkAbout2000-11-28 - AGENDA REPORTS - 00/01 MID YR BUDGET ADJUSTMENT (2)CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval
Item to be presented by: Georee Caravalho
NEW BUSINESS
DATE: November 28, 2000
SUBJECT: 2000.2001 MID -YEAR BUDGET ADJUSTMENT AND
RESOLUTION FOR EMPLOYEE COMPENSATION
DEPARTMENT: City Manager's Office
RECOMMENDED ACTION
City Council:
1) Adjust fiscal year 2000-01 budgeted expenditures, revenues, and capital projects
in the amount specified in Attachment A, and approve Budget Transfers as
shown in Attachment B.
2) Provide direction to staff for City Council funding priorities.
3) Adopt Resolution, amending and adopting Personnel Rule.
4) Adopt Resolution providing for employee compensation and benefits.
5) Accept Workforce Investment Act Grant.
6) Authorize City Manager, or designee, to execute any contract agreements,
extensions, or change orders arising out of the Workforce Investment Act Grant.
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Each year at this time, City staff takes the opportunity to evaluate the City's
adopted budget and evaluate the economic outlook for the remainder of the year. It
is critical to perform the mid -year review of the City's budgetary and financial
position to ensure that any deviations from the initial budget projections are
addressed in a manner which is proactive rather than reactive. It is also at this
time that staff reviews its priorities and requests appropriations for activities that
have become a priority, but are currently not funded.
Attachment A provides details of the proposed mid -year expenditure and revenue
adjustments by fund. After reviewing all programs, staff is proposing to increase the
total General Fund expenditures by $2,231,127 and estimated revenues by $180,585.
It is being requested that the difference between the increase in estimated revenues
and appropriations be funded with unreserved fund balance.
Continued To: 12.. - o
Agevenda Item.
2000-01 MID -YEAR BUDGET ADJUSTMENT AND
RESOLUTION FOR EMPLOYEE COMPENSATION
November 28, 2000 — Page 2
In addition to these changes, staff is requesting City Council to approve budget
transfers as detailed in Attachment B. These transfers are necessary to reflect
expenditures in the proper accounts.
It is also at this time that City Council provides for a coat -of -living adjustment to
City employee salaries. Attached are two Resolutions, adjusting employee
compensation and benefits. The first amends the City Personnel Rules, changing
the allowed maximum vacation accrual from 200 hours, or two times the annual
accrual, to three times the annual accrual. The second Resolution provides for a
coat -of -living adjustment to salaries of 3%, as well as providing a lump -sum benefit
contribution from the City of $500 per month, per employee, to be used to purchase
health, dental, and vision insurance, or deferred compensation. This represents a
change from the current structure of providing a fixed amount of benefit per
coverage to a cafeteria style plan.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
General Fund revenues are projected to increase by $180,585, and expenditures are
proposed to increase by $2,231,127, with the difference funded with fund balance.
Information on all other funds is provided in the mid -year adjustment spreadsheets.
ATTACHMENTS
Attachment A — Mid -year adjustment detail
Attachment B — Budget Transfers
Resolution Amending and Adopting Personnel Rules
Resolution Providing for Employee Compensation and Benefits
Memo to Mayor and City Council providing TMC status
Line Item Detail of Adjustments (Available in the City Clerk's reading file.)
GAC:BB:hds
m..t\My00-01
Summary of Proposed Midyear Adjustments
FY2000-01
FUND
REVENUE
OPERATING
EXPEND.
CAPITAL
EXPEND.
NET
General Fund
180,585
1,103,127
928,000
(1,850,642)
CDBG
350,294
250,294
100,000
0
Earthquake
(535,540)
1,760,000
(2,295,640)
Stormwater
1 0
263,225
(263,225)
Federal Grants
442,000
442,000
0
Gas Tax
603,856
2,270
1,078,151
(476,565)
Proposition C
118,590
(134,749)
253,339
Misc. Grants
855,736
263,603
330,133
262,000
Transit
7,651,717
108,800
7,542,917
B & T Funds
(75,685)
1,210,000
(1,285,685)
Other
(759,892)
(208,600)
868,853
(1,420,145)
TOTAL
8,831,661
3,542,719
4,822,388
466,554
Attachment A
Page 1
Summary of Expenditure Adjustment Requests
Midyear 2000-01
- CITY MANAGER'S DEPARTMENT
State of City Luncheon
Executive Recruitment
Executive Recruitment
Recruitment Advertising
Office Supplies
Telephone
Furniture
Computer & Monitor
TMC Legal Reserve
Secretary
Reclass Public Information Officer
TOTAL CITY MANAGER ADJUSTMENTS
Funding was not included in the FY2000-01 budget for hotel and
catering expenses for the State of the City Luncheon. Offsetting
8,000. revenue Is being recognized in account 001.6714.
Recruitment for Director of Parks, Recreation & Community Services
40,000 and Recreation Superintendent
40,000 For potential future exective recruitment needs
Request based on 3 month average usage and projected
10,000 recruitments for balance of fiscal year.
300 For new Grant Position - not Included in adopted budget
250 For new Grant Position - not included in adopted budget
2,000 For new Grant Position - not included in adopted budget
2,000 For new Grant Position - not included in adopted budget
500,000 Set additional funds aside for TMC Legal needs
18,995 New secretary to support the Special Projects Division
3,075
624,620
ADMINISTRATIVE SERVICES - -
To fund City's portion of cost of issuance expenses incurred related
Senior Accountant 26,850 To provide technical support for GASB 34 and other Financial issues
Reclass Technology Services Manager 0
TOTAL ADMINISTRATIVE SERVICES 1,244,494
PLANNING & BUILDING SERVICES
This la a requirement for the NPDES Permit, and provide the City
with a better understanding of the significant ecological and open
space areas within the City. The current permit expires June 2001.
This plan needs to be complete in order for the City to get a new
Watershed Management Plan '200,000 permit.
Attachment A
Page 2
to the Golden Valley CFD. The developer is also paying an equal
Professional Services
46,000
amount.
There Is currently $25,000 budgeted, however bids came in at
Cable Franchise Renewal Consultant
75,000
$100,000.
This will provide funding to allow development of an automated time
Automated Time Keeping System
15,000
keeping solution for the City
Appropriate Interest earned on FEMA Advances that are due to
Appropriate FEMA Interest payable
1,760,000
FEMA
AAVDV
50,000
Funds were budget In FY99-00 but unspent, will be spent in 00-01
Affordable Housing HOME
(126,240)
Correct Account -wrong number used
Housing Rehab Program
326,534
Budget unspent program funds
Replacement Computers
50,000
Replace 40-50 older computers
Transfers Out
(1,000,000)
Reduce Transfers Out
Buyer
21,350
Position to support the graphics function
Senior Accountant 26,850 To provide technical support for GASB 34 and other Financial issues
Reclass Technology Services Manager 0
TOTAL ADMINISTRATIVE SERVICES 1,244,494
PLANNING & BUILDING SERVICES
This la a requirement for the NPDES Permit, and provide the City
with a better understanding of the significant ecological and open
space areas within the City. The current permit expires June 2001.
This plan needs to be complete in order for the City to get a new
Watershed Management Plan '200,000 permit.
Attachment A
Page 2
This request replaces funds already expended to inform the public of
the Regional Water Quality Control Board's Intention to raise level of
treatment to water, resulting in Increase to sanitation sewer fees from
Advertising 20,895 $112 to $722 per year.
These funds are needed to provide additional data maintenance and
Data Maintenance & Cleanup 9,600 dean up prior to the implementation of the City's new permit system.
$14,500 is currently budgeted for these services, however, based on
current level of request, this amount will be expended by mid
November. It is estimated this request will provide enough funding
Urban Design/Architectural Review 30,000 for the balance of the fiscal year.
Sphere of Influence 25,000 Ad Campaign
Design Guidelines 50,000. Consultant to develop design guidelines.
Database Developer
37,760
To assist in the GIS division
Senior Planner
30,040
To assist with advanced planning issues
Increase part time Permit Specialist to full time
9,775
Redass Director of Planning &Building Services
3,235
TOTAL PLANNING & BUILDING SERVICES
416,305
& Engineering Services
Transportation
Update the PMS database, conduct a pavement Inspection of the
City and develop the Annual Slurry Seal & Overlay list for FY2001-
02. During the FY2001-02 Budget process a request will be made to
Pavement Management System
22,000
increase base budget by $40,000 per year to fund these efforts.
Personnel Accounts
2,385
To establish Personnel Budget for DBAA #20
Personnel Accounts
2,385
To establish Personnel Budget for DBAA #22
Outdoor Vehicle Lift
27,000
To allow for steam cleaning of buses
Dial -A -Ride Contractual Services
17,000
CPI estimates were too low during FY2000-01 budget process
Commuter Express Services
40,000
CPI estimates were too low during FY2000-01 budget process
Associate Engineer
50,580
To assist in subdivision
Redass Receptionist Clerk to Clerk Typist
810
Redass Assistant Engineer to City Engineer
53,535
TOTAL TRANSPORTATION & ENO. SVCS
215,895
Provide funding to purchase needed supplies for Interim Director, not
Special Supplies
2,000
anticipated In budget
The City has made an effort to replace We fleet with alternative fuel
vehicles. This has resulted In a need to provide an additional CNG
CNG Fueling Station
21,500
fueling station at the yard
Funds are requested to pay for estimated lighting of 2 new tennis
Electric Utility
21,600
courts at Canyon High School.
Funds are requested to pay for estimated maintenance of new tennis
Contractual Services
1,800
courts at Canyon High School.
Funding for landscaping around fountain at City Hall. This request
Landscape Services
1,000
was postponed from continuing appropriations.
For purchase of additional microphones for Century Conference
Microphones
4,000
Room
Electric Utility
28,000
Increase due to lighting of Skate Park, Building 3 and rate increase
This was postponed from continuing appropriations. These funds will.
Commissions
10,000
be used to assist with any tenant relocations.
Attachment A
Page 3
Debt Service
TOTAL FIELD SERVICES
Metrolink Station Landscape Maintenance
Contractual Services
Old Orchard - Maintenance & Repairs
Northbridge - Maintenance & Repairs
Shangri-La - Maintenance & Repairs
Telephone Utility
Contract Classes
Registration
Afterschool/PLAY Program
Day Camp
Teen Travel
Cowboy Poetry
Adult Sports
Adult Sports
Aquatics
Aquatics
Teen Center
Teen Center
Bureau of Cominal Justice Grant 111
Workforce Investment Act Grant
Groundskeeper 1(2 Positions)
Recreation Coordinator
(15,900) Reduce to reflect payoff of Lighting Retrofit
74,000
Parks, Recreation and Community Services -
TOTAL PARKS, RECREATION & COMM SVCS
Vacation Payouts
Salary Adjustments
Salary Adjustments
Salary Adjustments
Salary Adjustments
Salary Adjustments
COLA & Benefits
TOTAL RECOMMENDED ADJUSTMENTS
24,806 For Maintenance of Jan Heidt &Via Princessa Metrolinks
To provide project management for the many new Park CIP projects
150,000 funded during the budget
(85,000) Decrease due to rollover of prior year encumbrance not needed
(150,000) Decrease due to rollover of prior year encumbrance not needed
(15,200) Decrease due to rollover of prior year encumbrance not needed
Provide funding for Answering Service and other misc. Telephone
2,400 charges
20,000 To cover payment to Young Olympians for services in FY1999-00
4,075 To cover Increased printing costs of brochure
6,225 For additional part time employee needed at Canyon Springs.
2,535 Additional funds needed to due higher attendance than anticipated
7,575 Additional funds needed to due higher attendance than anticipated
Additional funds needed to cover previously unbudgeted Items,
59,290 additional staff needs, Increased rental fees, etc.
Increase due to the addition of an Adult Softball winter mini -season
4,500 league. Revenue Offset
20,000 Addition of Youth Sports Camps for summer 2000. Revenue Offset
For expansion and Increased enrollment in Junior Lifeguard Program.
2,700 Revenue Offset
3,000 Correct Aquatics Overtime - inadvertently left out of base
230,000 Fumiture & Fixtures for new Teen Center
20,000 Entertainment Equipment, e.g. pool table
3,495 Appropriate balance of Grant
Appropriate additional grant funds received from the County of Los
263,603 Angeles
30,650 Positions needed at Central Park
New position to begin July 1, 2001 for Teen Center, but recruitment
0 to begin in FY2000-01
604,648
-.11 City Wide Adjustments -
102,442
(328,660)
23,450
2,270
(32,835)
3,020
593,270
3,842,719
Attachment A
Page 4
Acct # Project
Summary of CIP Adjustments
Midyear FY2000-01
Amount Purpose
Landscaping of Auxiliary Lot. Savings
F1005001-8001 City Hall Auxiliary Lot Expansion 13,000 was turned in prior to receiving invoices.
Funds to address shortfall in expansion to
P4004001-8001 Central Park Sports Fields 300,000 Central Park
Improvements include kitchenette,
bathroom, meeting area office, etc.and
equipment such as Copier, Fax, Printer
F4001001-8001 Central Park Office Building Improvem 200,000 and Computer
P4003001-8001 Pamplico Park
63001109-8001 1999-00 Median Landscaping Program
62006401-8001
Lyons Ave Landscaping Phase II
M0017201-8001
Fy2001/02 Slurry Program
M0020201-8001
Fy2001/02 Overlay Program
S2040303-8001
Via Princessa Extension.
S2040355-8001 Via Pdncessa Extension
M0013201-8001 2000-01 Slurry
C3002355-8001 Golden Valley Rd. Interim Traffic
C4002205-8001 Bouquet Cyn Restripe
S3014205-8001
Estimated construction is higher than
(65,960) This project is being done by the County.
originally budgeted based on community
Sierra Hwy Bridge Restoration
meetings and preliminary design, as well
400,000
as increase in water connection fees.
Funding needed to bring project whole
Request budget of MTA grant funds for
442,000
this project
Provide funding to continue the median
Provides additional trees and plants
landscaping down Lyons Ave. Funding
345,000
from LMD Areawide 1
B2007453-8001
To provide design funds for next year
55,000
program
To provide design funds for next year
65,000
program
along San Fernando Rd. adjacent to the
To address project costs not anticipated
350,000
at time of project approval
B1002455-8001
To address project costs not anticipated
62,000
at time of project approval
958,151
Appropriate AB 2928 Gas Tax Funds
Additional Funds needed based on
70,000
preliminary engineer's estimate
This project is not scheduled to be done
(142,789)
at this time
S3014205-8001
Sierra Hwy Bridge Restoration
(65,960) This project is being done by the County.
S3014453-8001
Sierra Hwy Bridge Restoration
(257,867) This project is being done by the County.
Funding needed to bring project whole
F3004104-8001
Boys & Girls Club
100,000 from swap with General Funds
Provides additional trees and plants
along San Fernando Rd. adjacent to the
B2007453-8001
Gateway Beautification
238,000 Metrolink Station.
Provides additional trees and plants
along San Fernando Rd. adjacent to the
B2007001-8001
Gateway Beautification
30,000 Metrolink Station.
B1002455-8001
Dickason Drive Landscaping
(422,000) This project is being done by NLF
Attachment A
Page 5
P2001453-8001 Veteran's Park & Plaza
C0017463-8001 Traffic Signal Conversion
C0017205-8001
Traffic Signal Conversion
S3006455-8001
Golden Valley Rd. Phases 11 & III
S3006355-8001
Golden Valley Rd. Phases 11 & III
C0004001-8001
99-00 Median Mods
C0004455-8001
99-00 Median Mods
S2001205-8001
Jan Heidt Metrolink Station
S1035301-8001 Bouquet Bridge Widening
S1036455-8001 Bouquet Bridge Widening
F1007001-8001 Remodel City Council Chambers
250,000 Appropriate Funds Received from State
Convert all Red Signal Lights and other
colors at 13 intersections to Light Emitting
100,000 Diode (LED) Technology
Convert all Red Signal Lights and other
colors at 13 Intersections to Light Emitting
100,000 Diode (LED) Technology
500,000 ROW Acquisition for PH 11 &111
Costs Involved that have Incurred for
200,000 ROW for Ph II & III
(65,000) Project Complete.
(1,147) Project Complete.
(26,000) Project Complete.
860,000 Construction of bridge widening project.
115,000 Construction of bridge widening project.
Funds are being requested to upgrade
50,000 the City Council Chambers
4,822,388
Attachment A
Page 6
Summary of Revenue Adjustments
Midyear 2000-01
001
4026
Real Property Transfer Tax
(80,590)
001
5001
State Motor Vehicle in Lieu
356,760
001
6354
Vehicle Impound Fee
(9,000)
001
6714
Misc. Revenue - High Tech Grant
152,301
001
6714
Misc. Revenue
50,000
001
4411
Interest Income
183,000
001
6102
Building Plan Check
(200,000)
001
4251
Final Subdivision Map/Improvement
(50,000)
001
4253
Certificates of Compliance
15,000
001
4254
Highway Encroachment permits
(20,000)
001
6131
Sewer Inspection
(20,000)
001
6132
Street Inspection
(80,000)
001
6133
Storm Drain Inspection
(85,000)
001
6139
Grading Inspection Permit
(80,000)
001
6142
Street Plan Check
30,000
001
6143
Storm Drain Plan Check
10,000
001
6145
Striping Plan Check
5,000
001
6148
Grading Plan Check
(50,000)
001
6157
Bond Processing Review
(20,000)
001
6471
Day Camp
28,025
001
6473
Teen Travel
(5,612)
001
64121
Performer Merchandise
(5,500)
001
6425
Adult Sports
53,500
001
6481
Aquatics
2,700
Total General Fund
180,584
104
5226
CDBG Entitlement
350,294
105
4411
Interest Income
(535,540)
108
5262
BJA Grant III
3,145
109
5216
TEA Grant - Median Landscaping
442,000
201
5126
Gas Tax Funds
1,078,151
201
5122
Gas Tax Funds
(76,670)
201
5123
Gas Tax Funds
(273,285)
201
5124
Gas Tax Funds
(124,340)
Attachment A
Page 7
205
4411
Interest Income
30,700
205
5136
Transit Mitigation Revenue
2,750
205
5131
Proposition C Grant - Commute Connection
46,500
205
5134
Proposition C Recession
38,640
301
4411
Bouquet Interest Income
15,850
302
4411
Eastside Interest Income
(98,935)
303
4411
Via Princessa Interest Income
(96,100)
304
4411
Valencia B & T Interest
55,550
305
4411
Bouquet 2nd Access Interest .
47,950
355
4411
Soledad Int. financing Interest
10,930
356
4411
S.C. Lighting District Interest
20,700
401
4411
LMD Interest
21,150
401
61831
Koji Court
4,130
450
4411
Park Improvement
(26,600)
453
4411
Interest Income
12,000
453
6714
EEM Grant - Gateway Beautification
238,000
453
.5212
HERR Grant
(257,867)
453
6714
Edison Grant - Traffic Signals
100,000
453
6714
State funds for Veterans Park & Plaza
250,000
453
6714
Misc. Revenue - Diaper Recycling
250,000
453
5055
Workforce Investment Act Grant
263,603
455
4411
Developer Fees Interest
27,500
455
4511
Developer Fees - Dickason Or
(211,000)
455
4511
Developer Fees - Bouquet Bridge Widening
115,000
456
4411
Stormwater Fees Interest
(5,300)
458
4411
Library Facilities Fund Interest
22,000
601
4411
Computer Replacement Fund Interest
10,200
603
4411
Equipment Replacement Fund Interest
4,270
604
4411
Public Facilities Fund Interest
63,400
604
6810
Transfers In
(1,000,000)
801
5214
FTA Grant - McBean Transfer Station
335,600
801
5210
FTA Grant - Pedestrian Access
(2,243,883)
801
5208
FTA Bus Purchase Formula
3,960,000
801
5214
FTA Grant -TMF
5,600,000
TOTAL REVENUE ADJUSTMENTS 8,831,661
Attachment A
Page 8
SUMMARY OF BUDGET TRANSFERS
MIDYEAR FY2000-01
Org Code
Acct #
Amount
3120
8110
800,000
1240
7402
(800,000) Transfer Elsmere funds to PBS for on going fight against the TMC project.
Transfer Salary savings to contractual services for temporary planning
3120
8001
10,000 assistance
3120
7011
(10,000)
3820
7301
100 Move funds that are needed to support the Stormwater Engineer to the proper
3820
7302
2,500 division
3820
7303
150
3820
7306
100
3820
7307
300
3820
7308
100
3820
.7309
50
3820
7311
100
3820
7312
500
3820
7313
100
3820
7315
1,000
3820
8001
5,000
3910
7301
(100)
3910
7302
(2,500)
3910
7303
(150)
3910
7306
(100)
3910
7307
(300)
3910
7308
(100)
3910
7309
(50)
3910
7311
(100)
3910
7312
(600)
3910
7315
(1,000)
3910
8001
(5,000)
5211
8110
10,000 Contractual Services to fill temporary employee needs
5211
7015
(10,000)
5502
8615
2,110 To fund upgrade of replacement vehicle from standard cab to Ext. Cab
5502
7330
(2,110)
1400
7011
(22,000) Reduce Salary Savings to fund Temp Assistance and Advertising
1400
8110
18,000
1400
7309
4,000
4600
7011
(35,260) Reduce Salary Savings to Fund Temp (Don Williams)
4600
8001
35,260
Attachment B
Page 1
5211
120,000 Create new account for Traffic Signal Maintenance
5211
7332
(120,000)
7310
701`1
(25,000) Salary savings to cover temp for vacant secretarial position.
7310
8110
25,000
7444
7011
4,320 Correct Salary budget for Tobacco Services Grant
7411
7011
(4,320)
Attachment B
Page 2