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Home My WebLink About2000-06-27 - AGENDA REPORTS - BUDGET ADOPT FY 2000/2001 (2)CITY OF SANTA CLARITA AGENDA REPORT UNFINISHED BUSINESS City Manager Approval: A�� Item to be presented byGeorgie Caravalho DATE: June 27, 2000 SUBJECT: ADOPTION OF THE OPERATING BUDGET AND CAPITAL BUDGET ADOPTION OF THE FIVE YEAR CIP RESOLUTION ADOPTING THE ANNUAL BUDGET RESOLUTION SETTING THE APPROPRIATIONS LIMIT RESOLUTION ADOPTING THE FIVE YEAR CIP RESOLUTION AUTHORIZING A LOAN TO RDA RESOLUTION PROVIDING COMPENSATION FOR EMPLOYEES RESOLUTION AMENDING THE PERSONNEL RULES RESOLUTION FIXING EMPLOYER'S CONTRIBUTION TO PERS RESOLUTION ELECTING TO SUBJECT TO SECTION 22873 - PERS DEPARTMENT: City Manager's Office RECOMMENDED ACTION The City Council: 1. Approve the adjustments submitted as Attachments A and B, 2. Adopt Resolution Making appropriations in the amounts budgeted, 3. Adopt Resolution Setting the Gann Appropriations Limit for the Fiscal Year, 4. Adopt Resolution Adopting the Five Year Capital Improvement Program, 5. Adopt Resolution Authorizing a loan to the RDA, 6. Adopt Resolution Providing Compensation for City Employees, 7. Adopt Resolution Amending the Personnel Rules, 8. Adopt Resolution Fixing the Employer's Contribution to PERS, and 9. Adopt Resolution Electing to subject to Section 22873 - PERS. BACKGROUND At the conclusion of the process, the City's Budget now totals approximately $115 million, which represents a total increase over Fiscal Year 1999-2000 of approximately 18%. Overall, the 2000-2001 Budget is increasing by $17.6 million, which includes all adjustments, corrections, and additions. The 2000-2001 Budget and Five Year Capital Improvement Program has been reviewed by the City Council at three study sessions and a public hearing, as well as by the Planning Commission and Parks and Recreation Commission. As a result of these discussions, several high priority items have been added to the budget (approximately $3,761,935), which are includeAgenda d � as S (-fd �Pj CSo �rz, Attachment A. This attachment also includes "Rebudgets", which is funding that was appropriated in Fiscal Year 1999-2000 but not spent; however, the projects or programs are scheduled to occur in Fiscal Year 2000-2001. It is necessary to re -appropriate this $5,791,091 to the upcoming fiscal year in order to continue or complete those projects or programs. Attachment B includes the final adjustments to the 1999-2000 Budget. These adjustments represent the actual expenditure needs within department budgets. This procedure merely moves monies from one category to another — the net fiscal effect is zero. The first three resolutions deal specifically with the adoption of the budget, adoption of the five- year capital improvement program, and setting the appropriations limit, which is required by law. The fourth resolution authorizes the City to loan the Redevelopment Agency a total of $445,000 to fund operations for the remainder of Fiscal Year 1999-2000 and Fiscal Year 2000-2001. Once approved, the total amount loaned to the Redevelopment Agency will be $3,195,000. The remaining four resolutions outline changes or adjustments to personnel, the personnel rules, and changes to PERS. This meeting concludes this year's budget process. By adopting the attachments and resolutions the Council is finalizing the 2000-2001 Budget and CIP. The Budget is effective July 1, 2000. ATTACHMENTS 1. Attachment A — Additions, Rebudgets and Corrections to the Budget 2. Attachment B — Budget Transfers for Fiscal Year 1999-2000 Budget 3. Resolution Making appropriations in the amounts budgeted 4. Resolution Setting the Gann Appropriations Limit for the Fiscal Year 5. Resolution Adopting the Five Year Capital Improvement Program 6. Resolution Authorizing a loan to the RDA 7. Resolution Providing Compensation for City Employees 8. Resolution Amending the Personnel Rules 9. Resolution Fixing the Employers Contribution to PERS 10. Resolution Electing to Subject to Section 22873 - PERS Ken S:ms1budget001ccagd627.doc Attachment A - 2000-01 Budget & Capital Improvement Program Additions, Rebud ets & Corrections Additions Account Description Number Amount Expenditures 1210-8110 Sacramento Lobbyist 48,500 1210-7312 Santa Clarita Valley History Books 3,000 1211-7011 Salary - Create Special Projects in City Manager Office 123,000 1211-7101 Health & Welfare 5,620 1211-7110 Life Insurance 370 1211-7115 Long-term Disability 690 1211-7120 Medicare 1,780 1211-7130 Worker's Comp 1,805 1211-7140 PERS 13,470 1211-7150 Deferred Compensation 4,500 1211-7160 Unemployment Taxes 200 1211-7301 Publications & Subscriptions 200 1211-7302 Travel & Training 2,000 1211-7303 Memberships & Dues 500 1211-7306 Automobile Allowance 5,590 1211-7307 Office Supplies 1,000 1211-7308 Printing 200 1211-7309 Postage 200 1211-7312 Special Supplies 2,500 1211-7373 Telephone Utilitv 400 1211-8001 Contractual Services 500 1211-8110 Professional Services 25,000 1211-8601 Furniture & Fixtures 2,000 1211-8801 Computer Replacement 1,500 1211-8802 Insurance Allocation 500 1240-7403 FEMA Reserve 1,000,000 2310-8610 Equipment 2,000 3710-8001 Community Energy Efficiency Pro ram 16,000 6100-8077 COPS Grant Deputy in Canyon Country - Adj for actual Grant 76,400 7215-8610 Central Park - Equipment - Funds for Copier 6,000 7238-7015 Move Music Festival to Comm. Services 6,290 7238-7120 IMove Music Festival to Comm. Services 90 3 7238-7130 Move Music Festival to Comm. Services 375 7238-7140 Move Music Festival to Comm. Services 250 7238-7301 Move Music Festival to Comm. Services 200 7238-7303 Move Music Festival to Comm. Services 100 7238-7306 Move Music Festival to Comm. Services 200 7238-7307 Move Music Festival to Comm. Services 500 7238-7308 Move Music Festival to Comm. Services 4,000 7238-7309 Move Music Festival to Comm. Services 500 7238-7312 Move Music Festival to Comm. Services 1,000 7238-7315 Move Music Festival to Comm. Services 1,000 7238-7320 Move Music Festival to Comm. Services 3,000 7238-8110 Move Music Festival to Comm. Services 14,335 7491-8110 Move Music Festival from Recreation 31,840 7239-7015 Marathon Expenditures 32,770 7239-7120 Marathon Expenditures 475 7239-7130 Marathon Expenditures 1,955 7239-7140 Marathon Expenditures 1,300 7239-7307 Marathon Expenditures 2,000 7239-7308 Marathon Expenditures 1-9,50-0- 9,5007239-7312 7239-7312 Marathon Expenditures 18,000 7239-8001 Marathon Expenditures 25,000 7239-8110 Marathon Expenditures 45,400 7330-8006 Landscaping Services for Railroad Ave. 12,000 7411-7011 Cultural Arts Supervisor 38,280 7411-7101 Cultural Arts Sup ervisor 3,465 7411-7110 Cultural Arts Supervisor 730 7411-7115 Cultural Arts Supervisor 225 7411-7120 Cultural Arts Supervisor 555 7411-7130 Cultural Arts Supervisor 565 7411-7140 Cultural Arts Supervisor 4,200 7411-7160 Cultural Arts Supervisor 150 7411-7302 Cultural Arts Supervisor 750 7491-7301 ICultural Arts Supervisor 200 7491-7303 Cultural Arts Supervisor 400 7491-7307 Cultural Arts Supervisor 3,000 7491 7308 Cultural Arts Supervisor 5,000 7491-7310 Cultural Arts Supervisor 3,000 7491-7312 7491-8110 2310-8610 2310-7332 Cultural Arts Supervisor Cultural Arts Supervisor Cultural Arts Supervisor Cultural Arts Supervisor 18,000 25,450 1,700 300 2220-7316 Cultural Arts Supervisor 30 7100-7011 7100-7101 7100-7110 Enterprise Grants Position Enterprise Grants Position Enterprise Grants Position 35,580 3,465 110 7100-7115 Enterprise Grants Position 200 7100-7120 Enterprise Grants Position 515 7100-7130 Enterprise Grants Position 520 7100-7140 Enterprise Grants Position 3,900 7100-7160 Enterprise Grants Position 150 P4004001- 8001 Central Park Sports Fields 1,100,000 7265-7015 Additional PLAY Site 12,705 7265-7120 Additional PLAY Site 185 7265-7130 Additional PLAY Site 760 7265-7140 Additional PLAY Site 500 7265-7312 Additional PLAY Site 5,850 6100-8076 VIDA Program 15,000 6100-8076 CIT - Eve 15 Minutes 25,000 7415-7015 Crossing Guards Increase 45,000 7415-7120 Crossing Guards Increase 655 7415-7130 Crossing Guards Increase 2,685 7415-7140 Crossing Guards Increase 1,785 P2001001- 8001 Veterans Memorial Park & Plaza 25,000 3811-8001 Diaper Recycling Study 20,000 7100-7381 Film Festival 45,000 4100-8110 Senior Center Dial A Ride 35,000 1811-7321 Economic Incentives 35,000 1210-8110 City Newsletter - 2nd edition 30,000 C0016001- 8001 Add 2nd New Traffic Signal 160,000 001-9501 Transfers Out for GIS activity 34,315 1,248,705 2526-8001 Pleasantview Industries 150,000 5211-8610 Equipment - CNG Fueling Station 5,000 5211-8615 Automobiles - replacement increased cost for CNG 5,880 C3002201- 8001 Golden Valley Rd. Interim Signals 200,000 201-9501 Transfers Out for GIS activity 13,025 223,905 3830-7323 Rideshare Incentive - move from Transportation & Engineering Services 12,500 4700-7323 Rideshare Incentive - move to Environmental Svcs 12,500 0 P0005213- 8001 Acquisition of Open Space 1,000,000 S4003301- 8001 Golden Valley Rd. 500,000 T3003452- 8001 Sand Canyon Trail 98,000 T32002452- 8001 Placerita Canyon Trail 100,000 198,000 7446-8110 JTPA Professional Services - Ad' for inc. Grant 10,000 5610-7331 Dept. of Forestry Grant - Trees & Supplies 32,335 5610-7310 Dept. of Forestry Grant - Advertising 8,000 50,335 1700-8610 Equipment - CNG Fueling Station 5,000 1700-8615 Automobiles — replacement increased cost for CNG 6,500 11,500 81002455- 8001 Dickason Dr. Median Landscaping 222,000 801-9501 Transfers out for GIS activity 12,490 1900-8001 Canyon Theater Guild Grant 100,000 1900-8110 Downtown Newhall Manager 45,000 145,000 Total Expenditure Budget Adjustments - All Funds 3,761,935 Revenues 001-5214 COPS Grant - Adjust for Actual Grant Amount 76,400 001-6419 Marathon Revenues 100,000 176,400 204 5111 TDA Article 8 Local Return - Funding Mark Ad'. 8,760 0 205-5132 Proposition C Local Return - Funding Mark Adj. 11,245 205-5134 Proposition C Interest - Funding Mark Ad'. 415 205-5136 Proposition C Foothill - Funding Mark Ad'. 495 10,335 206-5141 Proposition A Local Return - Funding Mark Ad'. 13,895 206-5142 Proposition A Discretionary - Funding Mark Adj. 22,220 206-5143 Proposition A Interest - Funding Mark ad'. 140 8,465 453-5055 DTPA Grant 10,000 453-5116 Dept. of Forestry Tree Grant 40,335 456-6810 Stormwater Transfers In 59,730 Total Revenue Budget Adjustments - All Funds 275,835 Rebud ets 1210-8110 icity Strategic Plan 25,000 1210-8110 Citv Newsletter 30,000- 1210-7018 Incentives Program 15,000 2100-7310 Cable Assessment — Advertising 5,000 2100-7320 Cable Assessment - Promotion & Publicity 5,000 2100-8110 Cable Assessment - Professional Services 15,000 2100-8110 Golden Valley Rd. District Formation 35,000 2312-8110 Interactive Voice Response for Building Permits 20,000 3110-8001 GIS Parcel Line Update 24,125 3110-8110 Aerial Ma ing 25,000 3120-8110 Joint City/County General Plan Update 50,000 3910-8110 Update GIS data and create DMS 235,570 3910-8110 Application Development for base GIS Data 40,000 3910-8110 Aerial Mapping 125,000 3110-8110 Aerial Mapping 25,000 4331-8001 Traffic Calming Pilot Project 90,000 4600-7312 Bus Stop Signs 25,000 4600-8110 Review of Transit In House vs. Contract 35,000 F0003205 Transit Maintenance Facility - Prop C 1 182„200 F0003801 Transit Maintenance Facility — FTA 1 4,330,980 M0010103- 8001 1999-00 Overlay (15,000) S2001205 Jan Heidt Newhall Metrolink Station 26,000 63001001- 8001 1999-00 Median Landscaping 400,000 P4003001- 8001 Pamplico Park 42,216 Total Rebudgets - AII Funds 5,791,091 Attachment B -Year End Bud et Adiustments FY1999-00 From To Amount Purpose Account Account 101 6810 ($30,000) To correctly account for OCJP Grant Match 1240 7403 001 9501 $600,000 To Record Trans out of City Share of '94 Earthquake Expenses 1400 7011 1400 8110 $10,000 Transfer Salary Savings to Contract Services - due to vacancies 2313 7332 2313 8610 $5,000 To Correctly Account for A/C Unit in PBX Room 3100 7308 3110 8200 $2,000 Transfer to cover estimate Legal Services 3110 8110 3110 8200 $7,000 Transfer to cover estimate Legal Services 3120 8001 3110 8200 $1,000 Transfer to cover estimate Legal Services 3120 8110 3110 8200 $30,000 Transfer to cover estimate Legal Services 3710 8601 3710 7312 $5,000 To Correctly Account for Furniture < $1,000 3720 8011 3110 8200 $20,000 Transfer to cover estimate Legal Services 4310 8001 $50,000 Increase Contractual Grading Plan Check Services 4321 8028 4321 8610 $11,572 To Correctly Account for Oversized Blue Print Copier 4331 8001 4331 7017 $15,000 Transfer Contract Svcs. Savings to OT, In House Personnel used for Inspections 4331 8001 433T 7011 $60,000 Transfer Contract Svcs. Savings to Salaries, In House Personnel used for Inspections 4331 8001 4331 7011 $40,000 Transfer Contract Svcs to Part time - In House Staff utilized 5501 8640 5501 7017 $3,500 Transfer Building Improvement funds to cover OT for Yard & 2nd Floor City Hall Improvements 5509 7332 5509 8610 $4,950 To Correctly Account for Rolling Jack 7330 7332 7330 8610 $5,100 To Correctly Account for Ball Diamond Groomer 7330 8110 7330 7015 $20,000 Transfer Prof. Svcs to Part time - In House Staff utilized 7447 8110 ($30,000) To correctly account for OCJP Grant Match 7449 8001 7449 8610 $2,000 To Correctly Account for Computer 001 9501 74471 8110 $30,000 To correctly account for OCJP Grant Match Fund 8016810 $64,000 Record Transfer of Commute Balance I Connection Grant Fund 2059501 $878,271 Adjustment for projected transfers out. Balance Fund Balance 7520 8006 $2,200 Landscape Service - Valencia City Center LMD P00114 8001 C00014 8001 $12,522 Transfer Skate Park Savings to Sierra 55 55 Hwy Overlay for Final Contractor Pa ment S20360 8001 S00050 8001 $175,000 Transfer funds from Placerita Sewer to 01 01 Via Princessa Roadway T1007818001 Fund ($4,815) Correct Budget for Project 01 Balance T30012 8001 F00032 8001 $200,000 Transfer funds from Via Princessa 03 03 1 Metrolink to TMF - Project canceled T30012 8001 F00032 8001 $174,500 Transfer funds from Via Princessa 06 06 Metrolink to TMF - Project canceled 1056810 $600,000 To Record Trans out of City Share of '94 Earthquake Expenses 2055134 $38,199 Record Fair Share Allocation from MTA 2055131 $519,773 Record Anticipated Proposition C Grant Revenues 2055131 $64,000 Record Commute Connection Grant Revenues 2065143 $15,885 Proposition A Interest from MTA - Adj. Funding Marks 2065144 $228,752 Proposition A Paratransit - Adj. Funding Marks 2069501 $700,393 Adjustment for projected transfers out. 801 5208 $208,120 Adjustment for FTA Grant - Commuter Bus Lease 8015214 $177,000 Adjustment for FTA Grant - TMF 10