HomeMy WebLinkAbout2000-03-14 - AGENDA REPORTS - CENSUS 2000 OUTREACH FUNDS (2)AGENDA REPORT
City Manager Approval
Item to be presented by: Jill Fosselman
CONSENT CALENDAR
DATE: March 14, 2000
SUBJECT: CENSUS 2000 STATE OUTREACH FUNDS
DEPARTMENT: Planning & Building Services
RECOMMENDED ACTION
Approve and authorize the City Manager to enter into a subcontract with the
County of Los Angeles to receive eligible Census 2000 State Outreach Funds for
Complete Count Committee Census Outreach Services, subject to City Attorney
approval. Increase appropriations in account 3110-8110 by $9,996, and estimated
revenue in account 001-5057 by $9,996.
BACKGROUND
The City of Santa Clarita is eligible to receive funding from the State of California
through the County of Los Angeles to augment local outreach activities that target
traditionally undercounted populations and other specified areas. Based on the
City's estimated share of the County of Los Angeles's 1990 undercount, Santa
Clarita is eligible to receive $9,996 in State Outreach Funds. Santa Clarita has met
the following requirements that are necessary before receipt of State funding:
1. Establishment of a Complete Count Committee or the equivalent. Upon the
direction of the City Council, the City established a Complete Count
Committee in July of 1998.
2. Coordination of Census outreach efforts with the US Census Bureau, State,
and local entities. The City regularly coordinates with the local Census office
regarding outreach events, establishment of Questionnaire Assistance Centers,
development of marketing materials and other outreach activities.
3. Development of a plan for outreach to traditionally undercounted populations
and other specified areas. The City developed a three-part marketing and
promotion plan which includes a heightened focus on outreach to the Latino
community and families with children.
4. Submission of the plan to the Chair of the Los Angeles County Complete
Count Committee. The City's Census 2000 Promotion and Marketing Plan
will be submitted as Exhibit C of the agreement to subcontract with the
County of Los Angeles to receive State Outreach Funds.
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5. Establishment of a funding mechanism to receive the allocated funds that
has received approval by the City's Complete Count Committee. Funds will
be recognized in the City's General Fund and appropriated to the Planning
and Building Services Department Census 2000 activity account.
Staffs intent is to apply the State funds towards the production of a 30 -second
commercial on the importance of the Census and the purchase of airtime on local
cable channels. The balance of the funding will be used to purchase additional
advertisements in Spanish newspapers.
ALTERNATIVE ACTION
The Council may choose not to enter the agreement with the County of Los Angeles
to receive State Funds. If the Council selects this option, additional funding in the
amount of $7,000 should be appropriated to the Census 2000 project in Planning and
Building Services to fund the production of the commercial and the purchase of cable
airtime.
FISCAL IMPACT
There is no fiscal impact to the General Fund from this report as expenditures up to
$9,996 are reimbursable through the State Funds, and no matching local funds are
required.
ATTACHMENTS
1. Letter to Ms. Lari Sheehan, LA County Census 2000 Project Director (available
in the City Clerk's reading file)
2. Agreement By and Between the County of Los Angeles and the City of Santa
Clarita for Complete Count Committee Census Outreach Services (available in
the City Clerk's reading file)
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City of
Santa Clarita
23920 Valencia Blvd.
Phone
Suite 300
(661) 259-2489
Santa Clarita
Fax
Califomia 91355-2196
(661) 259-8125
Website: www.santa-clarita.com
March 15, 2000
Ms. Lari Sheehan
LA County Census 2000 Project Director
500 West Temple, Room 523
Los Angeles, CA 90012
Dear Ms. Sheehan:
Thank you for the opportunity to request Census 2000 State Outreach Funds
to augment the City of Santa Clarita's Census 2000 outreach and marketing
activities. Attached per the County's request is the signed agreement by and
between the County of Los Angeles and the City of Santa Clarita, and the
City's Marketing and Promotion Plan (Exhibit C of the agreement).
The City initiated its Census efforts with the creation of a Complete Count
Committee in July of 1998. At the request of the City Council, the partnership
was created to educate the community on the importance of the census and to
promote 100% participation in the Census 2000 survey. The Complete Count
Committee developed a marketing and promotion plan to focus the City's
outreach efforts and target populations that were undercounted in the 1990
Census. To guide in the development and implementation of the plan, three
subcommittees were formed from the Complete Count Committee and include
the Latino Subcommittee, Education Subcommittee, and Business
Subcommittee.
The City's Promotion and Marketing Plan consists of three integrated
components: General Marketing, Direct Community Outreach, and Focused
Outreach in Populations Undercounted in the 1990 Census. Elements of the
marketing and promotion plan, accomplishments to date and upcoming
activities are identified and included as Exhibit C of the attached agreement
by and between the County of Los Angeles and the City of Santa Clarita.
Santa Clarita's City Council appropriated a total of $70,000 for the promotion
and marketing campaign in the fiscal year 1999-2000 budget. The City has
also received a $1,000 in-kind grant for promotional materials from the US
Census Bureau this past October, and recently received $2,499 of in-kind
funding from the US Census Bureau for additional promotional materials.
All of'the funding allocated to the Census 2000 project will be spent on
outreach activities, promotional materials, advertising and promotional design,
and the purchase of advertising space and time. Overhead associated with
project management is absorbed internally by the Department of Planning and
Building Services and other supporting departments. Based on both current
and planned expenditures in the plan, approximately 25% will be spent on
PRINTED ON RECYCLED PAPER
promotional and advertising design, 35% will be spent on purchasing
advertisement space and time, 33% will be spent on producing promotional
materials, and 7% will be spent on outreach activities.
If you have any questions or require any additional information, please don't
hesitate to contact Jeffrey Lambert, Director of Planning and Building Services
at (661) 255-4913.
On the behalf of the City of Santa Clarita, thank you again for the opportunity
to request State Outreach Funds to augment our Census 2000 promotion and
marketing activities.
Sincerely,
George Caravalho
City Manager
cc: City Councilmembers
Jeffrey Lambert, AICP, Director of Planning & Building Services
Gail Ortiz, Public Information Officer
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AGREEMENT
BY AND BETWEEN
COUNTY OF LOS ANGELES
LL`J7
CITY OF SANTA CLARITA
(CITY)
61410
COMPLETE COUNT COMMITTEE
CENSUS
OUTREACH SERVICES
This Agreement is made and entered into this day of February 2000, by and
between the County of Los Angeles, (hereafter COUNTY) and the City of Santa Clarita (Hereafter CITY
SUBCONTRACTOR), Agreement Number 69088-5 .
RECITALS
WHEREAS, SB 711 (Burton), [Chapter 86, Section 8, Statutes of 1999] provides for the
establishment of the California Complete Count Committee to maximize the number of Californians
counted in the 2000 Census and to implement a census outreach program, and California's Budget Bill
for 1999-2000 — SB 160 (Chapter 50, Item 1111-001-0001, Statutes of 19991 — includes an appropriation
for County Complete Count Committees; and,
WHEREAS, COUNTY and State of California (hereafter STATE) have entered into Agreement
Number CCCC-CO-00-03 (hereafter State Contract) which authorizes COUNTY to enter into
Agreements with Cities to provide Census Outreach Services (hereafter Services) for the purpose of
developing and implementing a 2000 Census awareness campaign that will attempt to motivate every
person living in the County, especially the historically undercounted population, to complete the census
questionnaire in a timely, and accurate manner; and,
WHEREAS, the parties hereby acknowledge that State Contract requires that CITY
SUBCONTRACTOR comply with the same requirements applicable to COUNTY pursuant to State
Contract; and,
WHEREAS, pursuant to State Contract, COUNTY desires to fund, and CITY
SUBCONTRACTOR desires to provide, Services.
NOW, THEREFORE, in consideration of the foregoing, and for the express purpose of carrying
out the intentions set forth above, the parties hereby agree as follows:
1. APPLICABLE DOCUMENTS. This Agreement consists of this base Agreement and the
following Exhibits which are attached and incorporated herein by this reference. CITY
SUBCONTRACTOR shall comply with all the terms and conditions of this Agreement, including
all terms contained in the referenced Exhibits.
Exhibit A — Guidelines for Spending Funds for Census 2000
Exhibit B — Los Angeles County's Complete Count Committee General Plan
Exhibit C — CITY SUBCONTRACTOR's General Plan
Exhibit D — Contract Number CCCC-CO-00-03 between Los Angeles County
and State of California
Exhibit E — (Sample) Progress / Final Report and Certification of Compliance
2. MAXIMUM CONTRACT SUM. Subject to the availability of state funding and compliance with
the terms and conditions of this Agreement, COUNTY shall compensate CITY
SUBCONTRACTOR in an amount not to exceed the amount shown allocable to CITY
SUBCONTRACTOR on Attachment 1 of Exhibit B, Los Angeles Complete Count Committee
General Plan.
3. SERVICES TO BE PROVIDED. Services to be provided by CITY SUBCONTRACTOR
hereunder shall be as specified in Exhibit C, CITY SUBCONTRACTOR's General Plan, which
shall include establishment of a Complete Count Committee or its equivalent and shall otherwise
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be consistent with STATE requirements as set forth in Exhibit A, Guidelines for Spending Funds
for Census 2000. Such Services may include promotion, outreach, and marketing necessary to
increase participation in the 2000 Census. Such Services shall not duplicate, but rather shall
support U.S. Census and California Complete Count Campaign and other local complete count
efforts. Such Services may include participation in Questionnaire Assistance Centers and
training therefor, and a targeted public awareness program that complements the efforts of the
U.S. Census or the California Complete Count Campaign. All promotion, outreach and
marketing services should emphasize the importance for all households to respond to the U.S.
Census Bureau's notices and questionnaires. Services may include a public awareness program
that emphasizes the importance of identifying on the census questionnaire all members of a
household, including: use of the separate portion of the questionnaire to identify seven or more
members of a household, reminders that all children, including infants, are to be identified, and
reminders that foster children are to be identified. All goods and services purchased by CITY
SUBCONTRACTOR, with funding received under this Agreement, shall not have a useful life
beyond the scope and time frame of the 2000 Census. Therefore, at no time shall funds be used
to secure property, computer hardware or software, copy machines, furniture or any other non-
consumable products. Combined total expenditures for administration and overhead shall not
exceed five (5) percent of the total allocated funds received by CITY SUBCONTRACTOR .
4. TERM. The term of this Agreement shall commence on the date first shown above and shall
continue in force and effect until CITY SUBCONTRACTOR has submitted Final Report and
Certification of Compliance in accordance with Paragraph 7 hereunder. COUNTY reserves the
right to cancel this Agreement pursuant to Paragraph 12, Amendment and Cancellation Rights.
5. AVAILABILITY OF FUNDS. This Agreement is valid and enforceable only if sufficient funds are
made available by the Budget Act of the appropriate fiscal year for the purpose of this program.
In addition, this Agreement is subject to any additional restrictions, limitations or conditions
enacted by the legislature which may affect the provisions, terms, or funding of this Agreement
in any manner.
6. ADMINISTRATION. County's Project Director hereunder shall be:
LARISHEEHAN
Chief Administrative Office
723 Kenneth Hahn Hall of Administration
500 West Temple Street
Los Angeles, CA 90072
Phone: (213) 974 -1174
E -Mail: Lsheehan@cao.co.la.ca.us.
CITY SUBCONTRACTOR's Project Manager hereunder shall be:
COUNTY's Project Director and CITY SUBCONTRACTOR's Project Manager shall coordinate
Page -3.
with each other regarding issues that may arise concerning the provision of Services hereunder.
All Plans, Reports and Certifications of Performance required under this Agreement shall be
submitted to COUNTY's Project Director. All notices hereunder shall be effective when given to
County's Project Director and to CITY SUBCONTRACTOR's Project Manager.
PLANS, REPORTS, CERTIFICATIONS OF PERFORMANCE AND PAYMENT. Upon execution
of this Agreement by CITY SUBCONTRACTOR's governing body or by an agent expressly
authorized to execute this Agreement, and submission of its General Plan, and Certification that
such General Plan fully complies with the terms of this Agreement, COUNTY shall issue to CITY
SUBCONTRACTOR a warrant in the amount of one half the Maximum Contract Sum, as set
forth in Paragraph 2. Thereafter, CITY SUBCONTRACTOR shall, not later than March 10, 2000,
provide to COUNTY's Project Director a Progress Report and Certification of Compliance in the
form as shown in Exhibit E to this Agreement. Upon receipt of such documentation, COUNTY
shall issue to CITY SUBCONTRACTOR a warrant for the remaining half of the Maximum
Contract Sum as set forth in Paragraph 2 of this Agreement. Not later than April 15, 2000, CITY
SUBCONTRACTOR shall provide to COUNTY's Project Director a Final Report and Certification
of Compliance in the Form as Shown in Exhibit E to this Agreement which shall include
adequate supporting documentation that all payments received for operational expenses under
this Agreement were used solely for the purpose of providing goods or Services under this
Agreement. STATE shall have the final determination of allowable and reimbursable costs
under this Agreement. At the time of submission of its final Report, CITY SUBCONTRACTOR
shall also remit to COUNTY a check for any unused funds.
8. INDEMNIFICATION. In contemplation of the provision California Government Code Section
895.2, imposing certain tort liability jointly upon public entities solely by reason of such entities
being parties to an Agreement as defined by California Government Code Section 895, the
parties hereto, as between themselves, pursuant to the authorization contained in Sections
895.4 and 895.6, will each assume the full liability imposed upon it, or any of its officers, agents,
or employees by law for injury caused.by negligent or wrongful act or omission occurring in the
performance of this Agreement to the same extent that such liability would be imposed in the
absence of Section 895.2. To achieve the above -stated purpose, each party indemnifies and
holds harmless the other party solely by virtue of Section 895.2. The provision of California Civil
Code Section 2778 is made a part hereto, as if fully set forth herein. CITY SUBCONTRACTOR
certifies that it has adequate self insured retention of funds to meet any obligation arising from
this Agreement.
9. INDEPENDENT CONTRACTOR. CITY SUBCONTRACTOR, and its agents and employees, in
the performance of the Agreement, shall act in an independent capacity and not as officers or
employees or agents of COUNTY.
10. TIME. Time is of the essence in this Agreement.
11. AMENDMENT AND CANCELLATION PROVISIONS. In accordance with the requirements of
State Contract, COUNTY reserves the right to review and approve all work to be performed by
the CITY SUBCONTRACTOR in relation to this Agreement. Any proposed amendment to the
work must be submitted in writing for review and approval by COUNTY. Any approval shall not
be presumed unless such approval is made by COUNTY in writing.
a. This Agreement may be cancelled at any time by either party, in writing, with fourteen
(14) days advance notice. If cancelled, payment shall be made only for performance
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authorized up to the date of cancellation. In 'the case of cancellation, the Agreement
must return any unexpended grant funds received to COUNTY within fourteen (14) days
of the notice of cancellation.
b. Notwithstanding the foregoing, COUNTY, through its Project Director, may cancel this
Agreement orally in whole or part and later follow-up with written confirmation within
twenty-four (24) hours, giving the CITY SUBCONTRACTOR less than fourteen (14)
calendar days advance notice if:
i. Full funding isnot available for all of the project work outlined in EXHIBIT A,
GUIDELINES FOR SPENDING FUNDS FOR CENSUS 2000; or
ii. Serious defaults in either CITY SUBCONTRACTOR's performance or compliance
with the terms of this Agreement are detected. "Serious defaults" means the failure
to comply with the terms and/or requirements of this Agreement.
C. Neither party shall be considered in default in the performance of its obligations
hereunder to the extent that the performance of any such obligations is prevented or
delayed by any cause, existing or future, which is beyond the reasonable control of such
party.
12. COMMENCEMENT OF PERFORMANCE. This Agreement is of no force or effect until signed
by both parties hereto.
13. GENERAL RECORDS KEEPING CLAUSE. In accordance with the requirements of State
Contract,
a. CITY SUBCONTRACTOR agrees that COUNTY and STATE, or their delegates, shall
have the right to review, obtain, and copy all records pertaining to performance of this
Agreement. CITY SUBCONTRACTOR agrees to provide COUNTY, STATE, or their
delegates with any relevant information requested and shall permit access to its
premises, upon reasonable notice, during normal business hours for the purpose of
interviewing employees and inspecting and copying such books, records, accounts, and
other material that may be relevant to a matter under investigation for the purpose of
determining compliance with Public Contract Code (PCC) Section 10115, et seq.,
Government Code (GC) Section 8546.7, and Title 2, California Code of Regulations
(CCR) Section 1896.60, at seq. CITY SUBCONTRACTOR further agrees to maintain
such records for a period of three (3) years after final payment under the Agreement.
CITY SUBCONTRACTOR shall comply with the caveats and be aware of the penalties
for violations of fraud and for obstruction of investigation as set forth in PCC Section
10115.10.
b. CITY SUBCONTRACTOR agrees to protect records adequately from fire or other
damage. When records are stored away from the CITY SUBCONTRACTOR's principal
office, a written index of the location of records stored must be on hand and ready
access must be assured.
C. CITY SUBCONTRACTOR shall keep all books, records, accounts and documents
pertaining to this Agreement separate from other services unrelated to this Agreement.
14. ACCOUNTING AND AUDITING REQUIREMENTS. In accordance with the requirements of
State Contract,
a. CITY SUBCONTRACTOR hereby certifies that its accounting system is:
i. In accordance with generally accepted accounting principles and practices,
consistently applied; and,
ii. Capable of identifying all eligible and ineligible costs associated with the project.
b. All funds received by the CITY SUBCONTRACTOR shall be deposited into separate
fund accounts that identify the funds and clearly show the manner of their disposition.
Page -5.
CITY SUBCONTRACTOR agrees that audit and accounting procedures shall be in
accordance with generally accepted government accounting principles and practices,
and adequate supporting documentation shall be maintained in such detail so as to
provide an audit trail which will permit tracing transactions from support documentation
to the accounting records to the financial reports and billings. CITY SUBCONTRACTOR
further agrees to the following audit requirements:
i. Interim Audit. COUNTY and STATE shall have the right to call for a program audit or
a system audit at any time between the execution of this Agreement and the
completion or termination of the project. At any time, the COUNTY or STATE may
disallow (that is, deny both use of funds and any applicable matching credit for) all
or part of the cost of the activity or action determined to be not in compliance with
the terms and conditions of this Agreement, or take other remedies legally available.
ii. Final Audit. Within 90 calendar days of the Agreement's expiration date, the CITY
SUBCONTRACTOR must obtain and submit a final program audit to COUNTY and
to STATE. The audit shall be prepared in accordance with generally accepted
auditing standards and government auditing standards for financial and compliance
audits. The audit may be performed by CITY SUBCONTRACTOR subject to the
terms hereinafter described, or the CITY SUBCONTRACTOR may hire, at its cost,
an independent auditor to complete the final audit. CITY SUBCONTRACTOR's
contract with the auditor must include a clause permitting the COUNTY and STATE
access to the auditor's working papers.
iii. The person conducting the audit shall be a certified public accountant, unless a City
auditor completes the audit. Failure to comply with these qualification standards
could result in the rejection of the audit report. Any disallowed expenditures, such as
those found to be for ineligible uses or without adequate documentation, must be
reimbursed to COUNTY or STATE pursuant to COUNTY's instructions.
iv. STATE makes the final decisions about allowable expenditures. Unless the CITY
SUBCONTRACTOR finds that STATE has made a mistake or committed fraud, the
CITY SUBCONTRACTOR cannot appeal STATE's determination of allowable
expenditures.
v. If STATE so requests, CITY SUBCONTRACTOR must deliver all records and other
program materials to STATE as depository.
15. MONITORING CONTRACT ACTIVITY. In accordance with the requirements of State Contract,
and to ensure compliance, COUNTY and STATE shall have the right to monitor and inspect any
work performed pursuant to this Agreement.
a. CITY SUBCONTRACTOR is encouraged to take advantage of vendor discounts
whenever possible and to utilize the services of Small, Minority, Women and Disabled
Veteran Business Enterprises when purchasing or subcontracting for goods or services.
b. CITY SUBCONTRACTOR is the responsible authority, without recourse to COUNTY or
STATE, regarding the settlement and satisfaction of all contractual issues arising out of
procurements entered into in support of this Agreement.
C. Contracts with subcontractors which involve the expenditure of funds in excess of ten
thousand dollars ($10,000) shall contain all the provisions of Paragraph 14, General
Records Keeping Clause.
d. CITY SUBCONTRACTOR's contract with any subcontractor must require any
subcontractors to allow COUNTY, STATE or federal agencies to access all relevant
records for contract monitoring or auditing purposes.
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e. Regardless of whether CITY SUBCONTRACTOR designates another party or contracts
out any work under this Agreement, it is still responsible for performing the work,
meeting all conditions of this Agreement, and ensuring the project is carried out in
accordance with all STATE and federal requirements.
16. DRUG-FREE WORKPLACE CERTIFICATION. In accordance with the requirements of State
Contract, by signing this Agreement, CITY SUBCONTRACTOR hereby certifies, under penalty
of perjury under the laws of the State of California, that CITY SUBCONTRACTOR will comply
with the requirements of the Drug -Free Workplace Act of 1990 (Government Code Section
8350, et seq.) and will provide a drug-free workplace by doing all of the following:
a. Publish a statement notifying employees that unlawful manufacture, distribution,
dispensation, possession, or use of a controlled substance is prohibited, and specifying
actions to be taken against employees for violations, as required by Government Code
Section 8355(a).
b. Establish a Drug -Free Awareness Program, as required by Government Code Section
8355(b), to inform employees about all of the following:
i. the dangers of drug abuse in the workplace;
ii. the person's or organization's policy of maintaining a drug-free workplace;
iii. any available counseling, rehabilitation and employee assistance programs; and,
iv. penalties that may be imposed upon employees for drug abuse violations.
C. Provide, as required by Government Code Section 8355 (c), that every employee who
works on the proposed contract will:
i. receive a copy of CITY SUBCONTRACTOR's drug-free policy statement; and,
ii. agree to abide by the terms of CITY SUBCONTRACTOR's statement as a condition
of employment on the contract.
d. Failure to comply with these requirements may result in suspension of payments under
the Agreement or termination or both, and CITY SUBCONTRACTOR may be ineligible
for award of any future STATE contracts if it is determined that any of the following has
occurred:
i. CITY SUBCONTRACTOR has made a false certification, or
ii. CITY SUBCONTRACTOR violates the certification by failing to carry out the
requirements as noted above.
17. AMERICANS WITH DISABILITIES ACT. In accordance with the requirements of State
Contract, by signing this Agreement, CITY SUBCONTRACTOR assures that it complies with the
Americans with Disabilities Act (ADA) of 1990 (42 United States Code [U.S.C.] 12101, et seq.),
which prohibits discrimination on the basis of disability, as well as all applicable regulations and
guidelines issued pursuant to the ADA.
18. NONDISCRIMINATION. In accordance with the requirements of State Contract, during the
performance of this Agreement, CITY SUBCONTRACTOR and its subcontractors shall not
unlawfully discriminate, harass or allow harassment against any employee or applicant for
employment because of sex, race, color, ancestry, religious creed, national origin, physical
disability (including HIV and AIDS), medical condition (cancer), age, marital status,
denial of family and medical care leave, and denial of pregnancy disability leave.
CITY SUBCONTRACTOR and its subcontractors shall insure that the evaluation and treatment
of their employees and applicants for employment are free from such discrimination and
harassment. CITY SUBCONTRACTOR and its subcontractors shall comply with the provisions
of the Fair Employment and Housing Act (Government Code Section 12900, at seq.) and the
applicable regulations promulgated thereunder (California Code of Regulations, Title 2, Section
7285.0, et seq.). The applicable regulations of the Fair Employment and Housing Commission
implementing Government Code Section 12990 (a -f), set forth in Chapter 5 of Division 4 of Title
2 of the California Code of Regulations, are incorporated into this Agreement by reference and
Page -7-
made a part hereof as if set forth in full. CITY SUBCONTRACTOR and its subcontractors shall
give written notice of their obligations under this clause to labor organizations with which they
have a collective bargaining or other contract. CITY SUBCONTRACTOR shall include the
nondiscrimination and compliance provisions of this clause in all subcontracts to perform work
under this Agreement.
19. STATEMENT OF COMPLIANCE. In accordance with the requirements of State Contract, CITY
SUBCONTRACTOR's signature affixed hereon and dated shall constitute a certification under
penalty of perjury under the laws of the State of California that CITY SUBCONTRACTOR has,
unless exempted, complied with the nondiscrimination program requirements of Government
Code Section 12990, and Title 2, California Code of Regulations Section 8103.
20. WORKERS' COMPENSATION LIABILITY. In accordance with the requirements of State
Contract, CITY SUBCONTRACTOR's signature affixed herein shall constitute a certification
under penalty of perjury under the laws of the State of California, that the CITY
SUBCONTRACTOR is aware of the provisions of Section 3700 of the Labor Code which
requires every employer to be insured against liability for workers' compensation or to undertake
self-insurance in accordance with provisions of that code and agrees to comply with such
provisions before commencing the performance of the work of this Agreement.
21. RECYCLING CERTIFICATION. In accordance with the requirements of State Contract, CITY
SUBCONTRACTOR shall certify in writing, under penalty of perjury, the minimum, if not exact,
percentage of recycled content, both post consumer waste and secondary waste, as defined in
the Public Contract Code, Sections 12161 and 12200, in materials, goods, or supplies offered or
products used in the performance of this Agreement, regardless of whether the product meets
the required recycled product percentage as defined in the Public Contract Code, Sections
12161 and 12200. CITY SUBCONTRACTOR may certify that the product contains zero recycled
content. (PCC 10233, 10308.5, 10354).
22. YEAR 2000 WARRANTY. In accordance with the requirements of State Contract, CITY
SUBCONTRACTOR warrants and represents that the goods or services sold, leased, or
licensed to the State of California, its agencies, or its political subdivisions, pursuant to this
Agreement, are "Year 2000 compliant." For purposes of this Agreement, a good or service is
Year 2000 compliant if it will continue to fully function before, at, and after the Year 2000 without
interruption and, if applicable, with full ability to accurately and unambiguously process, display,
compare, calculate, manipulate, and otherwise utilize data information. This warranty and
representation supersedes all warranty disclaimers and limitations and all limitations on liability
provided by or through the CITY SUBCONTRACTOR.
23. CHILD SUPPORT COMPLIANCE ACT. In accordance with the requirements of state Contract,
for any contract in excess of one hundred thousand dollars ($100,000), the CITY
SUBCONTRACTOR acknowledges that:
a. CITY SUBCONTRACTOR recognizes the importance of child and family support
obligations and shall fully comply with all applicable state and federal laws relating to
child and family support enforcement, including, but not limited to, disclosure of
information and compliance with earnings assignment orders, as provided in Chapter 8
(commencing with Section 5200) of Part 5 of Division 9 of the Family Code; and,
b. CITY SUBCONTRACTOR, to the best of its knowledge, is fully complying with the
earnings assignment orders of all employees and is providing the names of all new
employees to the New Hire Registry maintained by the California Employment
Development Department.
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24. UNENFORCEABLE PROVISION. In the event that any provision of this Agreement is
unenforceable or held to be unenforceable, then the parties agree that all other provisions of this
Agreement have force and effect and shall not be effected thereby.
25. NOTICE TO EMPLOYEES REGARDING THE FEDERAL EARNED INCOME CREDIT. CITY
SUBCONTRACTOR shall notify its employees, and shall require each subcontractor to notify its
employees that they may be eligible for the Federal Earned Income Credit under the federal
income tax laws. Such notice shall be provided in accordance with the requirements set forth in
Internal Revenue Services Notice 1015.
26. AUTHORIZATION WARRANTY. CITY SUBCONTRACTOR represents and warrants that the
person executing this Agreement for CITY SUBCONTRACTOR is an authorized agent who has
actual authority to bind CITY SUBCONTRACTOR to each and every term, condition, and
obligation of this Agreement and that all requirements of CITY SUBCONTRACTOR have been
fulfilled to provide such actual authority.
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IN WITNESS WHEREOF, The COUNTY OF LOS ANGELES and CITY SUBCONTRACTOR have
caused this Agreement to be executed on their behalf by their duly authorized representatives.
APPROVED AS TO FORM:
LLOYD W.PELLMAN
COUNTY COUNSEL
By L J7 .fix -b
MAR F. WAWRO
Senior Assistant County Counsel
APPROVED AS TO FORM:
CITY ATTORNEY
COUNTY OF LOS ANGELES
CITY OF
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EXHIBIT A
EXHIBIT A
Page 1 of 6
CALIFORNIA COMPLETE COUNT COMMITTEE
County Complete Count Committees
Guidelines for Spending Funds for Census 2000
A. GENERAL INFORMATION
SB 711 (Burton), [Chapter 86, Section 8, Statutes of 19991 provides for the
establishment of the California Complete Count Committee (Committee) "to
maximize the number of Californians counted in the 2000 census and to
implement a census outreach program." In addition, California's Budget Bill for
1999-2000 - SS 160 (Peace) [Chapter 50, Item 1111-001-0001, Statutes of 1999] -
includes an appropriation of $24,715,000 "to administer the activities of the
California Complete Count Committee." Of this amount, $5,000,000 is
appropriated for "County Complete Count Committees."
The following guidelines are intended to provide parameters regarding the use of
state funds allocated to counties and county complete count committees in order
to further the goals of the Committee. The ultimate goal of the Committee is to
increase the accuracy and completeness of the count of Californians in the 2000
census. More specifically, the goal is to identify those people in California who are
least likely to be counted in the 2000 census and then take actions to maximize
the prospects that they will be counted.
On or about March 6, 2000, the U.S. Census Bureau will mail notices to all
California households explaining that the census questionnaires will be mailed
shortly thereafter. These notices will be written in English, and they will contain
brief instructions in five foreign languages — Chinese, Korean, Spanish, Tagalog
and Vietnamese — that advise the reader to promptly respond if the reader wants
to receive a census questionnaire in one of the five foreign languages.
On or about March 15, 2000, the U.S. Census Bureau will mail census
questionnaires to all households in California. These census questionnaires will
contain spaces to enter information about six members of the household. If a
household contains more than six members, a separate portion of the
questionnaire is provided to identify the additional members.
B. REQUIREMENTS
1. Counties shall have an established County Complete Count Committee.
2. The State encourages counties to distribute funds to cities, community
based organizations (CBO's), and other able entities. All subcontracts shall
EXHIBIT A
Page 2 of 6
comply with the same terms and conditions as the county agreement with
the State.
3. Counties shall have a plan as detailed in section C below for outreach to
the traditionally undercounted population and other specified areas. Prior to
the receipt of state funds, these plans shall be submitted to the Chair,
California Complete County Committee/Secretary of Business,
Transportation and Housing Agency for approval and amendment as
necessary.
4. Two plans will be submitted: (1) a General Plan; and (2) an Implementation
Plan. Upon receipt and approval of the General Plan outlining general
goals and marketing and outreach activities, the County will receive 50% of
the allocated funds. Upon receipt and approval of an Implementation Plan
outlining specific implementation strategies, the County will receive the
remaining 50% of allocated funds. The county may submit an
Implementation Plan upon approval of a General Plan.
5. Allocated state funds shall be used to establish and support a county
complete count committee in order to further the goals of the Committee. A
county complete count committee is a team of community members, usually
appointed by one or more members of the County Board of Supervisors or
their designee(s), for the purpose of developing and implementing a 2000
census awareness campaign that will attempt to motivate every person
living in the county, especially the historically undercounted population, to
complete the census questionnaire in a timely and accurate manner.
6. Allocated funds may be spent on promotion, outreach, and marketing
activities necessary to increase participation in the 2000 Census and that
they do not duplicate, but support U.S. Census and California Complete
Count Campaign and local complete count efforts.
The use of allocated funds shall include a targeted public awareness
program that complements the effects of the U.S. Census or the California
Complete Count Campaign. All promotion, outreach, and marketing
activities shall be coordinated with the California Complete Count
Campaign. These funds shall emphasize the importance of responding to
the U.S. Census Bureau's notices by households that want to receive a
census questionnaire.
8. The use of allocated funds shall include a public awareness program that
emphasizes the importance of identifying on the census questionnaire all
members of a household, including: using the separate portion of the
questionnaire to identify seven or more members of a household; reminders
that all children, including infants, are to be identified; reminders that foster
children are to be identified.
EXHIBIT A
Page 3 of 6
9. All goods and services purchased with allocated funds shall not have a
useful life beyond the scope and time frame of the 2000 Census.
Therefore, at no time shall funds be used to secure property, computer
hardware or software, copy machines, furniture or any other non-
consumable products.
10. Combined total expenditures for administration and overhead shall not
exceed five (5) percent of the total allocated funds received by a county.
11. Participate in Questionnaire Assistance Center training.
C. SUBMISSION OF PLANS
GENERALPLAN
IMPLEMENTATION PLAN
The following shall be components of both your General Plan and your
Implementation Plan. The first plan is intended to be general in nature, while
the implementation plan is intended to provide more specific information.
The General Plan shall be submitted by December 28, 1999. This will be
reviewed for the Secretary's approval for funding by the first week of January
2000. The Implementation plan may be submitted upon approval of the
General Plan.
General - Include a budget that includes proposed expenditures within the
various elements of the plan (e.g. 30% media outreach, 5% administration,
etc.)
Implementation — Provide an itemized breakdown illustrating planned
expenditures.
2. General - Include information.that illustrates your strategy to reach the
traditionally undercounted in the county, including unincorporated areas.
Attached for your reference is information provided by the Department of
Finance to assist in these efforts. See Attachment I.
Implementation — Provide specific information (i.e. contracts,
undercounted areas, etc.) relative to the county's outreach efforts to the
undercounted areas.
General - Provide detailed information relative to how cities and other
census partners will receive their share of the funds. This section is not
applicable to jurisdictions that have joint city/county complete count
committees or counties that do not have any incorporated cities. Indicate in
your plan if you have a joint city/county complete count committee. Also,
indicate if your county does not include incorporated cities.
EXHIBIT A
Page 4 of 6
Implementation — If applicable, provide an allocation amount to cities
within the county's jurisdiction. If not applicable, indicate in your plan if you
have a joint city/county complete count committee. Also, indicate if your
county does not include incorporated cities.
4. General - Provide a list of the incorporated cities within your jurisdiction
indicating which cities have been notified of available funding and
requirements and which cities have either: (1) not been notified; or (2) are
not participating. Indicate in your plan if you have a joint city/county
complete count committee. Also, indicate if your county does not include
any incorporated cities.
Implementation —Provide any additional information that you deem
necessary.
5. General - If one or more cities do not plan to participate, the county shall
utilize those city's funds for outreach efforts in those areas. If a city is not
Participating, illustrate in general terms how the surplus funds are being
utilized.
Implementation — If a city is not participating, illustrate in specific terms
how the surplus funds are being utilized.
General - Provide a general description of the media strategies that will be
implemented. It should include your objectives and the means to achieve
them. It may include actions completed or planned. It shall include a plan
to coordinate these activities with the California Complete Count Campaign.
Implementation — Describe the county's progress and planned future
activity with respect to its initial media strategy submitted to the California
Complete Count Campaign.
7. General - Provide a general description of the county's goals and strategy
for outreach to the community based organizations (CBO's), faith based
organizations, business groups, educational institutions, and other grass
roots organizations. Include a plan to ensure that there will be no
duplication of funding to any entity state -funded census activities.
Implementation — Provide specific information (i.e., contracts,
implementation update, etc.) relative to outreach efforts to the above
mentioned entities.
8. General - Provide a strategy to promote census jobs, if appropriate.
Implementation — Provide an update relative to your efforts in this area.
D. CONTRACTOR PROVISIONS
Satisfactory completion" as used in this contract means that
Contractor has completed all terms, conditions and performance of
EXHIBIT A
Page 5 of 6
this contract, including, but not limited to: Exhibit A, Guidelines for
Spending Funds for Census 2000 and submittal to the State of.-
a.
f:a. All reports required in this contract; and
b. An invoice(s) with required documentation.
2. All payments received for operational expenses under this contract
shall be used solely for the purpose of providing goods or services
under this contract. The State shall have the final determination of
allowable and reimbursable costs under this contract. The State
may require documentation substantiating expenses as deemed
appropriate by the Contract Administrator.
3. Combined total for administration and overhead shall not exceed five
(5) percent of the total allocated funds received by a county.
E. REPORTING REQUIREMENTS
INVOICING
The Contractor agrees to submit two invoices: (1) the first invoice upon
submission of the General Plan for 50% of the total; and (2) the second
invoice for the remaining 50% upon submission of the Implementation Plan.
Final reports will be in a format and on a timetable specified by the State
during the period of the contract. Reports are due to the State even if funds
are not expended or requested in the reporting period. Contractor shall
immediately advise the State of any significant problems or changes arising
during the course of the project.
PROGRESS REPORTS
Contractor shall submit a monthly progress report due by the 5th of each
month to California Complete Count Campaign, attention: Mike Kelley. The
report should include all significant work performed. Contractor shall
immediately advise the State of any significant problems or changes arising
during the course of the project. The final report shall be submitted within
30 days from the end of the contract.
FINAL REPORT/REVERSION OF UNUSED FUNDS
The Contractor agrees to submit a final report to the Chair on the
appropriate form provided by the California Complete Count Campaign.
The report shall include, but not be limited to, project activities, problems
identified, grant expenditures made, and funds received.
EXHIBIT A
Page 6 of 6
SUBMISSION OF INVOICES AND PROGRESS REPORTS
All invoices and progress reports must be submitted to:
Business, Transportation & Housing Agency
California Complete Count Committee
Attn: Mike Kelley
1027— 1 01h Street, 2"d Floor
Sacramento, CA 95814
CONTRACT CLOSE-OUT
Within 30 days after the contract expires, the Contractor must submit to the State
the final report and any unused funds on hand. Submit your report, and if there
are unused funds, make your check payable to:
Business, Transportation & Housing Agency
California Complete Count Committee
Attn: Mike Kelley
1027 —10th Street, 2"d Floor
Sacramento, CA 95814
Include on the check the contract number and a note that this is a "return of
excess cash on hand."
EXHIBIT B
LOS ANGELES COUNTY
COMPLETE COUNT COMMITTEE
GENERAL PLAN
DECEMBER 1999
Los Angeles County Complete Count - Committee
General Plan
Table of Contents
I. Proposed Budget ............................................... 1
II. Strategy for Traditionally Undercounted Populations .................... 1
III. Distribution of Funds to Cities ...................................... 2
IV. List of Incorporated Cities (Notified, Not Notified, Not Participating) ... 2
V. County Use of Non -Participating City Funds ........................... 2
VI. Media Strategy .................................... .
VII. Outreach...................................................... 4
VIII. Census Employment Opportunities ...................
Attachment I - Draft State Census Funding - City Sort
Attachment II - Advisory and Resource Unit Members
I. Proposed Budget
Total State Funds Available - $1,747,788
II. Strategy for Traditionally Undercounted Populations
The County is implementing the following'st�ategies to target the traditionally
undercounted populations:
A. Identifying the hard -to -count populations by Census Tract based on 1990
Undercount data, 1998 Housing Unit data, and 1998 Population data.
B. Identifying areas with "special characteristics", i.e. multiple family households,
unpermitted dwellings, rural residences, homeless locations, public and
subsidized housing sites.
C. Developing County Department plans for distribution and presentation of
Census information to County residents (with emphasis on hard -to -count
populations) via public counters, routine service, community events, community
meetings, school presentations.
D. As part of the departmental plans, identify community-based civic, service,
health and social service, and faith organizations that will be enlisted to help
disseminate information on the confidentiality, response to advance letter and
importance of identifying all household residents on the Census questionnaire.
E. Identifying County and non -County sites to be used as Questionnaire
Assistance Centers in hard -to -count Census tracts. These sites will be
developed in coordination with the U.S. Census Bureau.
Page 1
Expenditure Item
Amount
% State Funds
% Cou itv Funds
A. County Administrative
$87,390
5.00%
N/A
B. County Distribution To Cities
$1,426,115
81.60%
N/A
C. County Allocation
$234,283
13.40%
N/A
1.
Media
$64,283
3.68%
27.44%
2.
Promotional Items
$30,000
1.72%
12.80%
3.
Questionnaire Assistance Centers
$30,000
1.72%
12.80%
4.
County Employee Ambassador
Training
$10,000
0.56%
4.28%°
5.
Student Ambassador Program
Schools
$10,000
0.56%
4.28%
6.
Homeless
$30,000
1.72%
12,80%
7.
Multi -family Dwellings
$30,000
1.72%
12.80%
8.
Unpermitted Dwellings
$30,000
1.72% 1
12.80%
Total
$1,747788
100.00% 1
100.00%
II. Strategy for Traditionally Undercounted Populations
The County is implementing the following'st�ategies to target the traditionally
undercounted populations:
A. Identifying the hard -to -count populations by Census Tract based on 1990
Undercount data, 1998 Housing Unit data, and 1998 Population data.
B. Identifying areas with "special characteristics", i.e. multiple family households,
unpermitted dwellings, rural residences, homeless locations, public and
subsidized housing sites.
C. Developing County Department plans for distribution and presentation of
Census information to County residents (with emphasis on hard -to -count
populations) via public counters, routine service, community events, community
meetings, school presentations.
D. As part of the departmental plans, identify community-based civic, service,
health and social service, and faith organizations that will be enlisted to help
disseminate information on the confidentiality, response to advance letter and
importance of identifying all household residents on the Census questionnaire.
E. Identifying County and non -County sites to be used as Questionnaire
Assistance Centers in hard -to -count Census tracts. These sites will be
developed in coordination with the U.S. Census Bureau.
Page 1
F. Implement a County employee training program so that front line staff that
interact with and provide service to the public can answer questions and assure
the public about the confidentiality, purpose and importance of the Census
questionnaire.
G. Develop a Media Outreach effort targeting ethnic radio and print outlets serving
the traditionally undercounted populations.
III. Distribution of Funds to Cities
This General Plan item includes the distribution formula forall incorporated cities and
unincorporated areas within Los Angeles County (see Attachment I, list and
distribution formula).
The distribution formula is based on the following data: 1990 U.S. Census Bureau
undercount estimates by city,1998 Census MAF Housing Data by City, and 1998 UR
estimated undercount numbers by city. This data provides the County with an
estimated city undercount percentage by which distribution of State Census funds
can be allocated.
The funding mechanism will be a designated Trust Fund established by the Chief
Administrative Office in which State Census funds will be deposited. Cities, meeting
State and County Census criteria, will receive their share from this fund based on the
attached formula.
IV. List of Incorporated Cities (Notified, Not Notified, Not Participating)
With the submission of this General Plan to the State, the County will notify all
incorporated cities of the availability of State funds for Census Outreach. The criteria
that must be met in order to be eligible for these funds and the proposed formula for
distribution of those funds will also be included in the notification. A list of
incorporated cities is provided in Attachment I.
V. County Use of Non -Participating City Funds
In the event that a City chooses not to participate in or does not qualify for State
funded Census Outreach activities the County will pursue one of the following
options:
A. Retain the unclaimed funds for County Census Outreach use in the non -
participation City's jurisdiction.
B. Distribute the funds to an adjacent City that agrees to assume responsibility for
Census Outreach in the non -participating City's jurisdiction.
Page 2
VI. Media Strategy
The Los Angeles County Census 2000 media strategy involves numerous partners
including the print media, radio and television stations, cable franchises, and various
other public and private organizations. The Media Outreach Unit was formed to
coordinate the various media activities. In addition to the general media strategy,
each of the advisory and resource units (see Attachment 11, "Advisory/Resource Unit
Members") within the Census Complete Count Committee have developed specific
media methods based on their specific area of need.
Obiective
To develop and optimally utilize promotional and educational materials, individuals
and organizations in the communications, entertainment and related industries within
the County of Los Angeles that will be used to make the general public aware of the
County's activities and efforts targeting the following traditionally undercounted
groups:
• Homeless
• Alienated young adults
• Non-English speaking residents
• Hard-to-reach/non-traditional households
• Education/Children
In order to accomplish this objective, the Committee plans various activities that
utilize the wide variety of media outlets in Los Angeles County. A sample of these
activities and a status of Committee efforts is provided below:
Page 3
aruedaGRptjp(s),,
Gttus/Stage..
Create Media Outreach Unit
Various
Complete
Target Outreach Methods
Various
Ongoing
Utilize Recognizable
Spokespersons
Radio/Television Media
Pending
Public Service Announcements
All Media
Pending
Target Undercounted Groups
Various
Ongoing
Promotional Materials
County, various
Development
Report Census Returns
Various
Not Available
Point -of -Sale Text Advertisement
NGN
Development
Cable Television
Consumer Affairs
Development
Page 3
Coordination with California Complete Count Campaign
The Committee will coordinate all County media efforts through the Media Outreach
Unit. This unit will be responsible for ensuring consistent and timely coordination of
media activities with State and Federal media programs. The Media Outreach Unit
will maintain appropriate contacts throughout the census process.
VII. Outreach
The Committee has created four advisory units which will function to provide
outreach. A brief description of each advisory unit, including objective and strategy,
is provided below:
• Unincorporated Countv
This group will work to involve appropriate County and community based civic,
service, health and welfare organizations that serve unincorporated areas of the
County in the promotional and educational outreach efforts of the Census 2000
Outreach Plan. The working group will identify the most appropriate means
through which these County departments and community-based organizations
can disseminate information on the importance of resident participation in the
Census. The confidentiality of resident's responses to the Census will be
stressed and be an integral part of all activities enumerated in the Action Plan.
County resources will be utilized to the extent feasible and appropriate to
maximize the 2000 Census count in unincorporated areas. The County will
also assist small cities in maximizing the County in their jurisdictions by
providing information and assistance to the extent feasible.
• Education/English as a Second Language (ESL)
This group will work to involve administrators, teachers, curriculum
coordinators, certified personnel, students, and school support groups to raise
awareness of census participation. The target population includes individuals
for which English is not the primary language spoken in the home. The
Education Unit will partnerwith public and private schools, community colleges,
universities, and various teacher unions, parent -teacher organizations, and
school site councils to increase census participation. Efforts will focus on
understanding the census goals and purpose, confidentiality of the information,
and overcoming fears of deportation or imprisonment.
• Homeless/Alienated Young Adults/Non-Traditional Households
Efforts will be made to utilize the extensive network and outreach capabilities
of community based organizations (CBOs) to improve participation in these
historically undercounted segments. Staff will work with CBOs to develop
effective and achievable methods to increase participation. The Committee will
partner with CBOs, County personnel, governmental agencies, and other
Page 4
shelter providers. Community meetings'and scheduled onsite meetings with
service providerswill provide an opportunity to explain enumeration procedures
for the homeless, census awareness and participation, and problem areas.
• Private Sector
Outreach to the private sector is designed to develop an understanding and
awareness of census efforts within the business community. Plans include
responding to employee concerns, proposing strategies to produce motivation
and willingness to participate in the census, design and implementation of an
public-private .outreach campaign, and the solicitation of financial or in-kind
support. Partners will include business, professional, and financial services,
wholesale distributors, utility companies, food and retail outlets, and a variety
of other organizations. Various activities are planned in support of this effort.
Religious/Community Based Organizations/Ethnic Grouos
Religious organizations, churches, synagogues, temples, meeting houses, and
other community organizations provide effective opportunities for promoting
census awareness and education. The Committee will work with these various
groups and organizations to stress the benefits received by the families and
communities served. Emphasis will also be given to the confidentiality of the
census data and other problem areas historically encountered in the census
process. Activities may include attending religious events, organizing religious
buildings and community organization facilities as "Questionnaire Assistance
Centers," and providing promotional and educational material as needed.
Vlll. Census Employment Opportunities
The Committee is working with appropriate Los Angeles County departments to
promote recruitment efforts for census jobs. The County's Greater Avenues for
Independence (GAIN) program is a potential source for eligible workers. The
Committee will also have an active role in the testing and training process for the
potential candidates. GAIN recipients will be encouraged to participate in staffing the
Questionnaire Assistance Centers throughout the Los Angeles County. Census
Bureau employment opportunities will also be integrated as part of Los Angeles
County's media outreach activities.
12/23/99
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Page 5
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Pete Fonda-Sonardi 213-974-4269 Housing Data: 1999 Census MAF
Los Angeles County Urban Research Population Data: 1998 UR Estimates
PF:C:pf\censusloutreach\Luca9900.citysuma.xlsDRAFT STATE CENSUS FUNDING
CITY SORT
12/21/99 Page 2
T STATE FUNDS TO
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j ---"
Pete Fonda-Bonardi 213-974-4269 Housing Data: 1999 Census MAF
Los Angeles County Urban Research Population Data: 1998 UR Estimates
Attachment II
ADVISORY AND RESOURCE UNIT MEMBERS
UmY
Depart menf/Organiiaf�onrFrankAndrews
ame . `Unincorporated
County
Agricultural Commissioner/Weights
mberand
Measures
Animal Care and Control
Beaches and Harbors
Ken Johnson
Chief Administrative Office
Lan Sheehan
Wayne Bannister
Peter Fonda-Bonardi
Evelyn Gutierrez
Judy Hammond
Community and Senior Services.
Jay Glassman
Community Development Commission
Alison Towle
Richard Martinez
Consumer Affairs
Pastor Herrera
Fire
Chief Anthony Marrone
Parks and Recreation
Margo Morales
Public Library
Carolyn Kobayashi
Public Social Services
Margaret Bloebaum
Sandra Semtner
Public Works
Ron Ornee
Paul Goldman
Regional Planning
Andy Malakates
Registrar-Recorder/County Clerk
Chris Foley
Sheriff
Cpt. Paul Tanaka
Page 1
Page 2
Unit,bepartment/Orgamzaf'on
77777777.,
Name
Education/ESL
Census 2000 Outreach Norman Hsu
Vanessa Gray
Office of Education Suzan Hubert
Hacienda-La Puente School District Norm Kirschbaum
League of Women Voters Sally Severn
Los Angeles Unified School District Joan Acosta
Census Bureau Tommy Randle
Homeless/Alienated Young
Census Outreach Program
Chris Foley
Adults/Non-Traditional Housing
Urban Research
Peter Fonda-Bonardi
Los Angeles Homeless Services
Natalie Profant-Komoro
Authority
City of Los Angeles
Jan Perry
Public and Social Services
Brenda Rosenfeld
Children and Family Services
Ron Rios
Private Sector
Protocol
Ginger Barnard
Census 2000 Program
Vanessa Gray
City of Los Angeles
Cathy Godfrey
Census Bureau
Reina Ornelas
Religious/CBO/Ethnic GroupsFPacific
nning Council
Dinah Choi
an Legal Defense and
Louisa 011ague
isLegal Center
Bonnie Tang
Catholic Archdiocese _.
Thomas Chibolla
Supervisor Gloria Molina's Office
Magdalena Prado
County Departments
Community and Senior Services
Jay Glassman
Health Services
Paul Simon
Community Development Commission
Alison Towle
Regional Planning
Andy Malakates
Public Social Services
Sandra Seminar
Page 2
Units
77
Qepartment/Organization
Names•
Board of Supervisors
Supervisor Gloria Molina
Noelle Minto
Supervisor Yvonne Brathwaite Burke
Randi Tahara
Supervisor Zev Yaroslaysky
Laura Shell
Supervisor Don Knabe
Sheri Sakamoto-Cheung
Supervisor Michael D. Antonovich
Tom Silver
Media
Public Information
Judy Hammond
Registrar-Recorder/County Clerk
Marcia Ventura
Census Bureau
Jeanine Kabrick
Census Outreach Program
Chris Foley
Consumer Affairs
Pastor Herrera
Supervisor Gloria Molina's Office
Angie Castro
Screen Actors Guild
Sumi Haru-Seville
12/23/99
Y:�cee¢w 2000gane�al wan aCtli II.w4a
Page 3
EXHIBIT,C
General Plan for Outreach Activities
To Be Provided By The City
City of Santa Clarita
Census 2000
Promotion and Marketing Plan
I. General Marketing. A local theme was developed to help residents
understand the census message and connect the Census with its importance to
the community. A local design company was contracted with to design the
theme, logo, and all advertisement and marketing materials.
A. Activities and Accomplishments:
» Developed the Santa Clarita "Down for the Count" promotional theme.
» Developed "Down for the Count" advertisements (1/4, 1/2, 3/4 and full
page standard designs).
» Developed a "Down for the Count" promotional poster, flyer, door hanger
and banner.
» Created a Census web page on the City's website that provides
information on the Census, dates and locations for upcoming Census
community activities, locations for Questionnaire Assistance Centers,
and a link to the US Census website.
» Designed and distributed boxing glove key chains which incorporated the
"Down for the Count" promotional theme.
B. Current and Upcoming Activities:
» Placement of approximately 40 local ads from late February through early
April in La Opinion, La Voz Latina, The Signal, Our Times, The Daily
News, The Santa Clarita Magazine, and The Santa Clarita Sun.
» Distribution of posters to community centers, club houses, clinics, stores,
recreational facilities, schools, and libraries, during February and
March.
» Placement of flyers in local transit buses during February and March.
» Distribution of "Are You Down for the Count SC" door hangers in March
to every residence in Santa Clarita (approximately 50,000).
» Distribution of flyers to schools and neighborhoods in March.
» Hang street banners throughout the community on paseo overpasses, at
Central Park, at the Community Center, and at the new library site.
II. Direct Community Outreach. To enhance the effectiveness of the
advertising campaign, staff sought community involvement and developed
outreach activities that support the Census message and will encourage
residents to complete their forms.
A. Activities and Accomplishments:
» Provided an information booth at City Hall's Open House and solicited
volunteers for Census activities.
» Created a City hotline ((661) 255-4363) to call for updated information,
Questionnaire Assistance Center locations, and community events (the
hotline is included on all advertisements, posters, flyers and on the
website).
City of Santa Clarita
Promotion and Marketing Plan, page 2
» Photographs were used of local residents in all promotional material to
help create a connection with the community.
» Census articles were submitted for the February, March, and April
newsletters for the Chamber of Commerce, Crown Management, and
the Management Company.
B. Current and Upcoming Activities:
» Identification of Questionnaire Assistance Centers throughout the
community (open March 8, 2000 through April 12, 2000).
» Joint City/Santa Clarita Census Office information booths and flyer
distribution at Central Park Grand Opening, Jan Heidt Metrolink
Station Grand Opening, and Cowboy Poetry and Music Festival.
» Public Service Announcements.
» Creation of a 30 second commercial utilizing the local residents from the
promotion campaign to be aired on local cable channels.
» Host informal Assistance Centers at religious organizations throughout
the community on March 12 and 26 (locations to be determined, and will
include census form completion assistance, food, and promotional
giveaways).
III. Focused Outreach in Populations Undercounted in the 1990 Census.
Census data determined that the populations that were most undercounted in
Santa Clarita in the 1990 Census were youth under the age of 18 and ethnic
minorities. To address the undercount in the 2000 Census, elements in the
first two components of the marketing plan were refined to further target these
populations.
A. Activities and Accomplishments:
» Conducted multiple presentations at Latino -focused community events.
» Worked with the school districts to utilize Census educational materials
and classroom instruction aids.
» Translation of promotional material into Spanish, including ads, posters,
flyers, and door hangers to use in Latino media and neighborhoods.
» Identified five locations for Questionnaire Assistance Centers in Newhall
and two in Canyon Country for residents to go for language assistance
with completing the form.
B. Current and Upcoming Activities:
» Utilization of religious organizations (announcements during services) to
educate and provide informal form completion assistance. Assistance
Centers will be open on March 12 and 26 (locations emphasized in
Newhall and Canyon Country, and will include census form completion
assistance, food, and promotional giveaways).
» Purchase time on Spanish cable channel to run MALDEF Census video.
» Flyer and door hanger distribution to identified residential and
commercial pockets.
» Identify at least one additional Questionnaire Assistance Center in
Saugus to meet the needs of the Latino population in this community.
S:\PBS\JFOSSEL\Census-g\plan.doc
EXHIBIT D
STATE OF CALIFORNIA
STANDARD AGREEMENT AF PROVED By GENERAL
STD. 2 (Rev,$.gt) ATTORNEY GENERAL
LONTtAC7 NUMBER
CCCC•CO-00'0.3 AM. No.
TA%PAYERS FEDERAL EMPLOYER 1Denr,FtCATION NUMep
h the StaREEMENT, ia, b antl a et ee Inst this 05 day of Janusz 2000 ,
n the Sate of California, by and between S - '
tate of Califnmli thh0ugh,b duly elected or appointed, qualified and acling
"ITLE OF OFFICER ACTING FOR q r—,—=
, hereafter Called the State, and
ihcoOc I n: That the Conrraotor int and in cdnside2tlpn of the covenants Conditions, a hereafter
ices hereby agree to furnish _and ma Called the ContraCdr.
br perfcrmenc0 or completio to
aKach plans and specitc bona, , follows; i)(Sof forth service to rnents, and stipulation Of the State herein
e rendered by Contractor, amount to De aidrexpressed,
P Cpntrap or, Ume
I AG
r%=nMENT—The Contractor agrees to foil
agrees to provide all labor, materials, tools, equipment and supervision; pay all taxes, insurance and permit fees
y Perform the terms and conditions described herein. Contractor
necessary to perform In planning and implementing the California Complete Count Campaign —
Purposes Of marketing and outreach to ensure an accurate consus count and to minimize the undercount.
Census t. for
II. INCORPORATION BY REFERENCE — All documents and/or quotations submitted by Contractor prior
to
execution are hereby incorporated by reference and made a part of this contract. In the event of a conflict
between the contract language and the language of any documents so incorporated, the contract language will
prevail.
Ill• TERM The term of this contract $hail be from the date of State approval Through e
reserves the right to cancel this contract prior to the expiration da1, 2000. The State
Amendment Rights. tJune, pursuant to Section VII Cancellation and
IV. TOTAL — Unless otherwise amended, the total Cost of this agreement shall not exceed $1,747,788.00
::ONTINUEo ON S PAGES . EACH BEARING T
17"Mess WHEREOF, s thlsaSssement haHE CONTRACT NUMBER.
been exeeum.,..._
TRANSPORTATION & HOUSING
CAMPAIGN DIRECTOR
County of Los Angeles
SS sON SIGNI
!s ative Officer
500 1 -jest .Temple Street, Rootri -713
Los Angeles, CA 90012
$1,747,788.00 --- ,_ �N, imus) Fu
Motor Veiffele Aceeunf/STF
PRIOR AMOUNT ENCUMBERED FOR (OPTONAL USE) t
THIS CONTRACT
10.40 County Complete Count Committee
lieµ
T 0 052000'(-0044 CHAPTER S'rATUi
DOTAL AMOUNr ENCUMBERED TO 50 '1999
OATS OBJECT OF EXPENDITURE(CODE ANDT1T _
51,747.788.00
1 henTdy certlly upon my pWn personallyppyedye thatbbd
aenpd and purpose of the erpendlrure orated above geretl hrnds aro avarleble Ter ale TBi. Nn
i
—i CONTRACTOR ❑ STA'rEAGENCy
❑ DEPT. OF GEN, SER.
t70•d TT:6 OOOZ 6T u2f
❑ CONTROLLER
2000
£TZ£-£Z£-9T6:x>?d
G
ONLY
E[OmPt!torn DGS APptml per
'r-
:
JAN 2.1. 2p0) i
ILMI . is '.IA
SnSN30 dINWJI1d3
$ I A I C Vr L;ALIrum,Njtl
STANDARD AGREEMENT
STD. 2 (REV. 5-91) (REVERSE)
V V,IVUV„\V. VVVV-VV vu uu
The Contractor agrees to indemnify, defend and save harmless the State, its officers, agents, and
employees from any and all claims and losses accruing or resulting to any and all contractors,
subcontractors, materialmen, laborers and any other person, firm or corporation furnishing or
supplying work services, materials or supplies in connection with the performance of this contract,
and from any and all claims and losses accruing or resulting to any person, firm or corporation who
may be injured or damaged by the Contractor in the performance of this contract.
2. The Contractor, and the agents and employees of Contractor, in the performance of the agreement,
shall act in an independent capacity and not as officers or employees or agents of State of
California.
3. The State may terminate this agreement and be relieved of the payment of any consideration tc
Contractor should, Contractor fail to perform the covenants herein contained at the time and in the
manner herein provided. In the event of such termination the State may proceed with the work in
any manner deemed proper by the State. The cost to the State shall be deducted from any sum
due the Contractor under this agreement, and the balance, if any, shall be paid the Contractor upon
demand.
4. Without the written consent of the State, this agreement is not assignable by Contractor either in
whole or in part.
5. Time is of the essence in this agreement.
6. No alteration or variation of the terms of this contract.shall be valid unless made in writing and
signed by the parties hereto, and no oral understanding or agreement not incorporated herein, shall
be binding on any of the parties hereto.
7. The consideration to be paid Contractor, as provided herein, shall be in compensation for all of
Contractor's expenses incurred in the performance hereof, including travel and per diem, unless
otherwise expressly so provided.
JA'"I 2 0 ECD.
Page 1 of 8
V. CONTACT
Questions/concerns regarding the guidelines, terms and conditions or the day-to-
day operations of the contract, please contact Mike Kelley at (916) 323-3301.
Vl. INCORPORATION OF EXHIBITS
Exhibits A and B are attached to this contract and are expressly incorporated
herein. The exhibits consist of the following:
EXHIBIT A. GUIDELINES FOR SPENDING FUNDS FOR CENSUS 2000
EXHIBIT B. REPORTING REQUIREMENTS WORKSHEET
VII. AMENDMENT AND CANCELLATION PROVISIONS
A. The State reserves the right to review and approve all work to be performed
by the Contractor in relation to this contract. Any proposed amendment to the
work must to be submitted in writing for review and approval by the State.
Any approval shall not be presumed unless such approval is made by the
State in writing.
B. This contract may be canceled at any time by either party, in writing with
fourteen (14) days advance notice. If canceled, payment shall be made only
for performance authorized up to the date ofroahcellation. In the case of
cancellation, the Contractor must return any unexpended grant funds
received to the State within fourteen (14) days of the notice of cancellation.
C. Notwithstanding Subsection B, above, the California Complete Count
Campaign Director or his designee may cancel this contract verbally in whole
or part and later follow-up with written confirmation within 24 hours. Giving
the Contractor less than fourteen (14) calendar days advance notice if:
1) Full funding is not available for all of the project work outlined in EXHIBIT A,
GUIDELINES FOR SPENDING FUNDS FOR CENSUS 2000; or
2) Serious defaults in either Contractor's performance or compliance with the
terms of this contract are detected. "Serious default performances" means
the failure to comply with the terms and/or requirements of this contract.
D. Neither party shall be considered in default in the performance of its
obligations hereunder to the extent that the performance of any such
obligations is prevented or delayed by any cause, existing or future, which is
beyond the reasonable control of such party.
Pace 2 of 8
VIII. COMMENCEMENT
This contract is of no force or effect until signed by both parties hereto and.
approved by, or on behalf of the Department of General Services. Contractor
may not commence performance until such approval has been obtained. Any
work initiated prior to contract approval is done at the Contractor's own risk.
IX. NATIONAL LABOR RELATIONS BOARD CERTIFICATION
In accordance with Public Contract Code Section 10296, a contractor who is not a
public entity, by signing this contract, hereby swears under penalty of perjury that
no more than one final unappealable finding of contempt of court by a federal court
has been issued against the contractor within the immediately preceding two-year
period because of the contractor's failure to comply with an order of a federal court
which orders the Contractor to comply with an order of the National Labor Relations
Board.
X. DISPUTE RESOLUTION
When the Contractor and Contract Administrator fail to agree as to whether or not
any work is within the scope of the contract requirements, the Contractor shall
nevertheless immediately perform such work upon receipt from the Contract
Administrator of a written order to do so. Within ten (10) calendar days after receipt
of such order, the Contractor may submit a written protest to the Contract
Administrator, specifying in detail what particular contract requirements were
exceeded. Failure to submit such protest within the period specified shall constitute
a waiver of any and all rights to adjustment in the contract terms and the State's
decision shall be final and conclusive.
For the purpose of this provision, "Contract Administrator" means the person
designated responsible for the day-to-day monitoring of the Contractor's
performance.
X1. AVAILABILITY OF FUNDS
This contract is valid and enforceable only if sufficient funds are made available by
the Budget Act of the appropriate fiscal year for the'purpose of this program. In
addition, this contract is subject to any additional restrictions, limitations or
conditions enacted by the Legislature which may affect the provisions, terms, or
funding of this contract in any manner.
XII. GENERAL RECORDS KEEPING CLAUSE
A. Contractor agrees that the awarding agency or its delegates will have the
right to review, obtain, and copy all records pertaining to performance of the
contract. Contractor agrees to provide the awarding agency or its delegates
with any relevant information requested and shall permit the awarding agency
Page 3 of 8
or its delegates access to its premises, upon. reasonable notice, during
normal business hours for the purpose of interviewing employees and
inspecting and copying such books, records, accounts, and other material
that may be relevant to a matter under investigation for the purpose of
determining compliance with Public Contract Code (PCC) Section 10115, et
seq., Government Code (GC) Section 8546.7 and Title 2, California Code of
Regulations (CCR) Section 1896.60, et seq. Contractor further agrees to
maintain such records for a period of three (3) years after final payment under
the contract. Contractor shall comply with the caveats and be aware of the
penalties for violations of fraud and for obstruction of investigation as set forth
in PCC Section 10115.10.
B. Contractor agrees to protect records adequately from fire or other damage.
When records are stored away from the Contractor's principal office, a written
index of the location of records stored must be on hand and ready access
must be assured.
C. Contractor shall keep all books, records, accounts and documents pertaining
to this contract separate from other activities unrelated to this contract.
XIII. ACCOUNTING AND AUDITING REQUIREMENTS
A. Contractor hereby certifies that its accounting system is:
1) In accordance with generally accepted accounting principles and
practices, consistently applied; and
2) Capable of identifying all eligible and ineligible costs associated with the
project.
B. All funds received by the Contractor shall be deposited into separate fund
accounts that identify the funds and clearly show the manner of their
disposition. Contractor agrees that audit and accounting procedures shall be
in accordance with generally accepted government accounting principles and
practices and adequate supporting documentation shall be maintained in
such detail so as to provide an audit trail which will permit tracing transactions
from support documentation to the accounting records to the financial reports
and billings. The Contractor further agrees to the following audit
requirements: I _
1) Interim Audit. The State reserves the right to call for a program audit or a
system audit at any time between the execution of this contract and the
completion or termination of the project. At any time, the State may
disallow (that is, deny both use of funds and any applicable matching
credit for) all or part of the cost of the activity or action determined to be
not in compliance with the terms and conditions of this contract, or take
other remedies legally available.
Page 4 of 8
2) Final Audit. Within 90 calendar days of the contract expiration date, the
Contractor must obtain and submit a final program audit to the State. The
audit shall be prepared in accordance with generally accepted auditing
standards and government auditing standards for financial and
compliance audits. The audit may be performed by the Contractor subject
to the terms hereinafter described, or the Contractor may hire, at their
cost, an independent auditor to complete the final audit. The Contractor's
contract with the auditor must include a clause permitting the State access
to the auditor's working papers. Since the audit function must maintain
organization independence, the county financial officer for this project
shall not perform audits for the contract -related activities. Additionally,
internal county auditors who report to the financial officer, or to whom the
financial officer reports, shall not perform the audit. The person
conducting the audit shall be a certified public accountant, unless a county
auditor completes the audit. Failure to comply with these qualification
standards could result in the rejection of the audit report.
C. Any disallowed expenditures, such as those found to be for ineligible uses or
without adequate documentation, must be reimbursed to the State pursuant
to their instructions.
D. The State makes the final decisions about allowable expenditures. Unless
the Contractor finds that the State has made a mistake or committed fraud,
the Contractor cannot appeal the State's determination of allowable
expenditures.
E. If the State so requests, the Contractor must deliver all records and other
program materials to the State as depository.
XIV. MONITORING CONTRACT ACTIVITY
To ensure compliance, the State reserves the right to monitor and inspect any
work performed pursuant to this agreement.
A. Contractor is encouraged to take advantage of�vendor discounts whenever
possible and to utilize the services of Small, Minority, Women and Disabled
Veteran Business Enterprises when purchasing or subcontracting for goods
or services.
B. Contractor is the responsible authority, without recourse to the State,
regarding the settlement and satisfaction of all contractual issues arising out
of procurements entered into in support of this contract.
Paoe 5 of 8
C. Contracts with subcontractors which involves the expenditure of funds in
excess of ten thousand dollars ($10,000) shall contain all the provisions of
SECTION XII, GENERAL RECORDS KEEPING CLAUSE.
D. The Contractor's contract with any subcontractor must require the contract
and any subcontractors to allow the State or federal agencies to access all
relevant records for contract monitoring or auditing purposes.
E. Regardless of whether the Contractor designates another party or contracts
out any work under this contract, the Contractor is still responsible for
performing the work, meeting all conditions of the contract, and ensuring the
project is carried out in accordance with all State and federal requirements.
Xv. DRUG FREE WORKPLACE CERTIFICATION
By signing this contract, the Contractor hereby certifies under penalty of perjury
under the laws of the State of California that the Contractor will comply with the
requirements of the Drug -Free Workplace Act of 1990 (Government Code Section
8350 et seq.) and will provide a drug-free workplace by doing all of the following:
A. Publish a statement notifying employees that unlawful manufacture, distribution,
dispensation, possession, or use of a controlled substance is prohibited and
specifying actions to be taken against employees'for violations, as required by
Government Code Section 8355(a).
B. Establish a Drug -Free Awareness Program as required by Government Code
Section 8355(b), to inform employees about all of the following:
1) the dangers of drug abuse in the workplace;
2) the person's or organization's policy of maintaining a drug-free workplace;
3) any available counseling, rehabilitation and employee assistance programs;
and,
4) penalties that may be imposed upon employees for drug abuse violations.
C. Provide as required by Government Code Section 8355(c) that every employee
who works on the proposed contract will:
1) receive a copy of the company's drug-free policy statement; and,
2) agree to abide by the terms of the company's statement as a condition of
employment on the contract.
Failure to comply with these requirements may result in suspension of payments
under the contract or termination of the contract or both and the Contractor may be
ineligible for award of any future state contracts if the Committee determines that
any of the following has occurred: (1) the Contractor has made a false certification
Page 6 of 8
or, (2) violates the certification by failing to carry out the requirements as noted
above.
XVI. AMERICAN WITH DISABILITIES ACT
By signing this contract, Contractor assures the State that it complies with the
Americans with Disabilities Act (ADA) of 1990, (42 United States Code [U.S.C.j
12101, et seq.), which prohibits discrimination on the basis of disability, as well
as all applicable regulations and guidelines issued pursuant to the ADA.
XVII. NONDISCRIMINATION
A. During the performance of this contract, Contractor and its subcontractors
shall not unlawfully discriminate, harass or allow harassment, against any
employee or applicant for employment because of sex, race, color, ancestry,
religious creed, national origin, physical disability (including HIV and AIDS),
medical condition (cancer), age, marital status, denial of family and medical
care leave, and denial of pregnancy disability leave. Contractor and
subcontractors shall insure that the evaluation and treatment of their
employees and applicants for employment are free from such discrimination
and harassment. Contractor and sub -contractors shall comply with the
provisions of the Fair Employment and Housing Act (Government Code,
Section 12900 et seq.) and the applicable regulations promulgated
thereunder (California Code of Regulations, Titld 2, Section 7285.0 et seq.).
The applicable regulations of the Fair Employment and Housing Commission
implementing Government Code, Section 12990 (a -f), set forth in Chapter 5 of
Division 4 of Title 2 of the California Code of Regulations are incorporated
into this contract by reference and made a part hereof as if set forth in full.
Contractor and its subcontractors shall give written notice of their obligations
under this clause to labor organizations with which they have a collective
bargaining or other contract.
B. This Contractor shall include the nondiscrimination and compliance provisions
of this clause in all subcontracts to perform work under this contract.
XVIII. STATEMENT OF COMPLIANCE
The Contractor's signature affixed hereon and dated shall constitute a certification
under the penalty of perjury under the laws of the State of California that the
Contractor has, unless exempted, complied with the nondiscrimination program
requirementsof Government Code Section 12990 and Title 2, California Code of
Regulations, Section 8103.
Paoe 7 of 8
XIX. WORKERS' COMPENSATION LIABILITY
The Contractor's signature affixed herein shall constitute a certification under
penalty of perjury under the laws of the State of California, that the Contractor is
aware of the provisions of Section 3700 of the Labor Code which requires every
employer to be insured against liability for workers' compensation or to undertake
self-insurance in accordance with provisions of that code and agrees to comply
with such provisions before commencing the performance of the work of this
contract.
XX. RECYCLING CERTIFICATION
The Contractor shall certify in writing under penalty of perjury, the
minimum, if not exact, percentage of recycled content, both post
consumer waste and secondary waste as defined in the Public
Contract Code, Sections12161 and 12200, in materials, goods, or
supplies offered or products used in the performance of this
Agreement, regardless ofwhether the product meets the required
recycled product percentage as defined in the Public Contract Code,
Sections 12161 and12200. Contractor may certify that the product
contains zero recycled content. (PCC 10233, 10308.5, 10354)
XXI. YEAR 2000 LANGUAGE
"The Contractor warrants and represents that the goods or services
sold, leased, or licensed to the State of California, its agencies, or its
Political subdivisions, pursuant to this contract are "Year 2000
compliant." For purposes of this contract, a good or services is Year
2000 compliant if it will continue to fully function before, at, and after
the Year 2000 without interruption and, if applicable, with full ability to
accurately and unambiguously process, display, compare, calculate,
manipulate, and otherwise utilize date information. This warranty and
representation supersedes all warranty disclaimers and limitations and
all limitations on liability provided by or through the Contractor."
XXIi. CHILD SUPPORT COMPLIANCE ACT
"For any contract in excess of $100,OOO,, the contractor acknowledges
in accordance with, that:
a) the contractor recognizes the importance of child and family support
obligations and shall fully comply with all applicable state and federal
laws relating to child and family support enforcement, including, but not
limited to, disclosure of information and compliance with earnings
assignment orders, as provided in Chapter 8 (commencing with section
5200) of Part 5 of Division 9 of the Family Code; and
Page 8 of 8
b) the contractor, to the best of its knowledge is fully complying with
the earnings assignment orders of all employees and is providing the
names of all new employees to the New Hire Registry maintained by
the California Employment Development Department."
XXIII. UNENFORCEABLE PROVISION
In the event that any provision of this Agreement is unenforceable or
held to be unenforceable, then the parties agree that all other
provisions of this Agreement have force and effect and shall not be
effected thereby.
=V. CERTIFIED RESOLUTION
This Contract shall be accompanied by a certified resolution from the
Contractor's governing body authorizing its execution.
APPROVED AS TO FORM:
LLOYD W. PELLMAN
County Counsel
By l �. U� zw-z,
MARY F. WAWRO
Senior Assistant County Counsel
RESOLU71UN Ur t r1t bUArtu Ur bul-r-MV IOUM7 yr i nm w.nv , , �„-
LOS ANGELES APPROVING RECEIPT OF STATE FUNDS FOR CENSUS 2000
WHEREAS, on December 16, 1999, the State's Business, Transportation and
Housing Agency notified counties of the eligibility requirements for the receipt of State
funds to assist counties and cities in out -reach programs related to the Federal 2000
Decennial Census; and
WHEREAS, pursuant to State requirements, the Chief Administrative Officer of
Los Angeles County on December 23, 1999, submitted a "General Plan" to the State that
outlined County's Census 2000 Complete Count Committee's program for outreach
including a proposed budget, strategies for undercounted populations, a formula for
distributing State funds to cities within the County; and
WHEREAS, the County's share of the $5 million available statewide is
approximately $1.75 million, which amount is to be apportioned and distributed among
eligible cities and the County for unincorporated communities and ineligible cities; and
WHEREAS, the State requires that the Los Angeles County Board of Supervisors,
by resolution, accept the State's contract terms and authorize the County's Chief
Administrative Offider to execute the contract for receipt of the funds; and
WHEREAS, the State, by letter dated January4, 2000 has notified the County that
its "General Plan" has been approved and that one-half of the funds can be released upon
adoption of the appropriate resolution by the Los Angeles Board of Supervisors:
• 'A
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF
THE COUNTY OF LOS ANGELES:
That the Board of Supervisors accepts the State's contract terms for receipt of State
funds for Census 2000 and authorizes the Chief Administrative Officer to execute the
Contract with the State of California, Business, Transportation and Housing Agency.
The foregoing Resolution was adopted by the Board of Supervisors of the County
of Los Angeles on the _ //It day of 2000.
q
APPROVED AS TO FORM:
LLOYD W. PELLMAN
County,Eounsel
a
Deputy
JOANNE STURGES, Executive Officer of the
Board of Supervisors of the County of Los Angeles
By
V h-IT.�1
Deputy
EXHIBIT E
County of Los Angeles
Census Complete Count Committee
Interim/Final Progress Report
Box 1
City:
Box 2
Amount Received: $
Amount Expended to Date: $
PROGRAM ACTIVITY REPORT
Certification:
Exhibit E
I with personal knowledge and having
been duly authorized, certify and declare upon penalty of perjury that the
activities and expenditures reported and described in this report are
accurate and fully comply with all requirements of the agreement between
the County of Los Angeles and (city) as well
as the requirements mandated in State Agreement CCCC-CO-00-03.
Signature of Authorized Representative Date
Title
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