HomeMy WebLinkAbout2000-10-24 - AGENDA REPORTS - CURB GUTTER FLOWLINE CONTR (2)CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR City Manager Approval:
DATE:
October 24, 2000
Item to be presented by:
SUBJECT: 2000-2001 CITYWIDE CURB AND GUTTER FLOWLINE
REALIGNMENT AND RESTORATION PROGRAM, PROJECT
NO. M0016 - AWARD CONSTRUCTION CONTRACT
DEPARTMENT: Transportation & Engineering Services
ECOMMENDED ACTIO
City Council award the construction contract for the 2000-2001 Citywide Curb and Gutter
Flowline Realignment and Restoration program, Project No. M0016, to Kalban, Inc. in the
amount of $145,000.00 and authorize a 15 percent contingency expenditure in the amount
of $17,000.00; appropriate $17,000.00 from the Stormwater Utility Fund balance to Account
No. M0016456-8001; and authorize the City Manager or designee to execute all documents,
subject to City Attorney approval.
This project will improve drainage flow into local storm drains, thereby improving
stormwater quality by minimizing erosion and improving flow characteristics, and will
eliminate any nuisances currently existing. The list of locations (Exhibit "B") was
generated from residents' telephone calls received by the Field Services Department and
Transportation & Engineering Services Department, and were also areas identified by
City staff as needing restoration.
Substantial constraints and controls have been established in the construction documents
to reduce potential impacts on the local traffic and homeowners during the construction
phase. Construction is scheduled to start in November 2000, and anticipated to be
completed within 40 working days after the effective date of the Notice to Proceed. Staff
will appoint a full-time inspector to ensure proper work performance by the contractor, as
well as handling daily field issues.
On July 11, 2000, the City Council approved the plans and specifications and authorized
the advertisement for construction bids. On August 15, 2000, the City Clerk's office
received and opened six bids for the project. On August 16, 2000, the lowest bidder,
Pacific Construction Company, submitted a letter of request for bid withdrawal due to a
clerical error. After reviewing the associated bid documents and letter, staff concluded that
kp0r--% °QV�� AgOnda Item:
2000-2001 CURB AND GUTTER FLOWLINE REALIGNMENT PROGRAM
AWARD CONSTRUCTION CONTRACT
October 24, 2000 - Page 2
minor irregularities existed, resulting in non-responsive bids by both the first and second
lowest bidders, Pacific Construction Company and RID Builder Inc., respectively. After
consulting with the City Attorney, the recommendation was made to reject all bids and
re -authorize the advertisement for bids on September 12, 2000. The City Council accepted
staffs recommendation and directed staff to re -bid the project.
Per Council's direction, the bid was opened on October 10, 2000 by the City Clerk's office
(Exhibit "A," Bid Result). Kalban, Inc. was the single bidder on the second bid opening.
After consulting with the City Attorney, the recommendation was made to award the
contract to Kalban, Inc. Kalban, Inc. also submitted a construction bid during the first bid
opening on August 16, 2000, in which they were the third lowest bidder. Staff has worked
with Kalban, Inc. on previous projects, which they performed to the City's satisfaction.
After reviewing the submitted bid, staff recommends that the project be awarded to
Kalban, Inc. in the amount of $145,000.00 and authorize a 15 percent contingency
expenditure in the amount of $17,000.00. Kalban, Inc. possesses a State Contractor's
License and is in good standing with the State Contractor's License Board. The bid
submitted by Kalban, Inc. was reviewed for accuracy and conformance to the required
contract documents. The references indicated that this contractor has performed work to
their satisfaction.
Other action as determined by the City Council.
FISC—A-i— IMPACT
Funds for the Citywide Curb and Gutter Flowline Realignment and Restoration Program
have been approved and budgeted in Account No. M0016456-8001 under the
Stormwater Utility Fund for Fiscal Year 2000-2001 in the amount of $150,000.00. If
approved as recommended, staff is recommending that the City Council appropriate an
additional $17,000.00 from the Stormwater Utility Fund balance to Account
No. M0016456-8001. The budget, including the requested contingency amount of
$17,000.00, will cover the bid amount and other related project expenses.
ATTR_ C_ HMSg
Exhibit "A" — Bid Results
Exhibit "B" — List of Street Locations
JKT:tw
council \M0016AwdCon.doc
EXHIBIT "A"
2000-2001 CITYWIDE CURB AND GUTTER PROGRAM
PROJECT NO. M0016
Comnan Name
Kalban, Inc.
JKT:tw
cOuncilNMOOHnwdCon.doc
BID RESULT
Bid— Amok
$145,000.00
Office Location
Sun Valley
EXHIBIT `B"
LIST OF STREET LOCATIONS FOR
CURB AND GUTTER PROGRAM
Chadway Street
Crosspath Avenue
Evening Shade Avenue
Stilimore Street
Walnut Springs Avenue
Wellhaven Street
Ridge Vale Drive
Alaminos Drive
Via Corsa
Oak Vale Drive
Espuella Drive
Atwood Boulevard
Canerwell Street
Ebelden Avenue
Fambrough Street
Wheeler Road
JKT:tw
Council \M0016AwdCon.doc
GION
Canyon Country
Canyon Country
Canyon Country
Canyon Country
Canyon Country
Canyon Country
Canyon Country
Saugus
Saugus
Saugus
Saugus
Newhall
Newhall
Newhall
Newhall
Newhall