HomeMy WebLinkAbout2000-09-12 - AGENDA REPORTS - CURB GUTTER FLOW BIDS (2)CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR City Manager Approval:
Item to be presented by
DATE: September 12,2000
SUBJECT: 2000-2001 CITYWIDE CURB AND GUTTER FLOWLINE
REALIGNMENT AND RESTORATION PROGRAM, PROJECT NO.
M0016 — REJECTION OF ALL BIDS AND AUTHORIZATION TO RE -
ADVERTISE FOR BIDS
DEPARTMENT: Transportation and Engineering Services
RECOMMENDED ACTIO
City Council authorize rejection of all construction contract bids for the 2000-2001 Citywide
Curb and Gutter Flowline Realignment and Restoration program, Project No. M0016, and
direct staff to re -advertise for bids.
This project will improve drainage flow into local storm drains, thereby improving stormwater
quality by minimizing erosion and improving flow characteristics, and will elimine any
nuisances currently existing. The list of locations (Exhibit "B") was generated from residents'
telephone calls received by the Field Services Department and Transportation & Engineering
Services Department, and were also areas identified by City staff as needing restoration.
On July 11, 2000, the City Council approved the plans and specifications and authorized the
advertisement for construction bids. On August 15, 2000, the City dlerk's office received bids
for the project (Exhibit W). The Engineer's Estimate for the construction of this project is
$150,000.00.
On August 16, 2000, the City received a notice of bid withdrawal (Exhibit "C") via facsimile
from Harry Minassian at Pacific Construction Company. The letter stated that a clerical error
was made on the part of Pacific Construction Company when filling out the unit price for Item
No. 1 of the bid schedule. Therefore, the contract price would change. After review of the
associated bid documents and letter from Pacific Construction, staff and the City Attorney
agreed that the bidder's withdrawal should be accepted.
After review of the associated bid documents and references of the second lowest bidder,
R.I.D. Builders, Inc., staff concluded faulty references provided in the bid documents by the
second lowest bidder, as well as additional irregularities found in both the first and second
lowest bidders' proposals. Awarding the construction contract bid to the third lowest bidder,
or
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2000-2001 CITYWIDE CURB AND GUTTER FLOWLINE
September 12, 2000 - Page 2
Kalban, Inc., would increase the contract bid amount by $28,050.00 and could cause a potential
bid protest by the second lowest bidder for rejection of their bid.
Therefore, staff recommends rejection of all previous bids and authorization to re -advertise for
bids. A delay in the award of this contract will not create an additional burden to the public,
and should allow staff to complete the project under the original budget and construction
schedule.
P.] 1Y V DI tk' " 9 k1J
1. Award the construction contract to the second lowest bidder, R.I.D. Builders, Inc. Staff
concluded faulty references provided in the associated bid documents by the second lowest
bidder, as well as additional irregularities found in both proposals.
2. Award the construction contract to the third lowest bidder, Kalban, Inc. This would mean
a cost increase in the amount of $28,050.00 between the first and third lowest bidders.
3. Other action as determined by the City Council.
FISCAL IMPACT
Funds for this project have been approved and budgeted in Account No. M0016456-8001 under
Stormwater Utility funds for Fiscal Year 2000-2001 in the amount of $150,000.00. Any action
other than that recommended by staff will require additional funding.
ATTACHMENTS
Exhibit "A"— Bid Results
Exhibit "B" — List of Street Locations
Exhibit "C" — Letter from Pacific Construction Company
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councfl\mDO16-READVERTISE-BIDS.dw
2000-2001 CITYWIDE CURB AND GUTTER PROGRAM
PROJECT NO. M0016
BID RESULTS
Company
Amount
Office Loca - tion
R.I.D. Builders, Inc.
$139,000.00
Agoura Ifills
Kalban, Inc.
$148t000.00
Sun VaHey
Pacific Construction
Company
$119,950.00
Granada Hills
C.A. Rasmussen, Inc.
$209,690.00
Santa Clarita
R.C. Becker & Son, Inc.
$246,000.00
Santa Clarits.
LTr1 Star Engine4
$168,500.00
Studio City
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comcil\MG016_READVERTISB_BEDS.dm
fff'rFUR7.9
LIST OF STREET LOCATIONS FOR
CURB AND GUTTER PROGRAM
Via Corse.
REGIO
Cedar Creek Street
Canyon Country
Chadway Street
Canyon Country
Crosspath Avenue
Canyon Country
Esterbrook Avenue
Canyon Country
Evening Shade Avenue
Canyon Country
Lakehurst Avenue
Canyon Country
Nearbrook Street
Canyon Country
Newhouse Street
Canyon Country
Oakgale Avenue
Canyon Country
Stillmore Street
Canyon Country
Walnut Springs Avenue
Canyon Country
Wellhaven. Street
Canyon Country
Ridge Vale Drive
Canyon Country
Alaminos Drive
Saugus
Via Corse.
Saugus
Oak Vale Drive
Saugus
EspueIla Drive
Saugus
Poplar Glen Circle
Saugus
Atwood Boulevard
Newhall
Canerwell Street
Newhall
Ebelden Avenue
Newhall
Farabrough Street
Newhall'
Green Mill Avenue
Newhall
Happy Valley Drive
Newhall
Race Street
Newhall
Heritage Lane
Newhall
Wheeler Road
Newhall
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council\MO016-READVERTISE-BIDS.doe
08/23/00 16:44 08188313817
10910 DENSNOM AVE, CWAXADA
444 CITY OF SANTACLA
AXHIBIT "C"
Co.
YL344 (318) 831-" -FAX. OM $31-3917
Aug -23-2000
To: City of Santa Clarfta
Attn: James K Tong
Subject; CLwb and Gutter Repair FY 2o6o-2001 (Project No M0016)
Dear Mr. Tong
As per Our conversation on August-23-20C)O,yo.0 ffm-dioned the City Attorney
has recommended to wfthdraw our bid from thij projectWe would Ift to if
there Is still a need to respond know
to your letter dated August —21-2000 since our
decision to withdraw our bid Is fln2l.
Please contact us in wrWng regarding this matter.
Siricerely,
M
Harry Ivrinassian
M.
001