HomeMy WebLinkAbout2000-07-11 - AGENDA REPORTS - HANDYWORKER PGM CONTR (2)City Manager App rov
Item to be presented by:
CONSENT CALENDAR
DATE: July 11,, 2000
SUBJECT: 2000 AGREEMENT FOR HANDYWORKER PROGRAM CONTRACT
DEPARTMENT: Administrative Services
City Council approve and authorize the City Manager to execute an agreement between the
City of Santa Clarita and the Santa Clarita Valley Committee on Aging, Inc., to provide
handyworker services for an amount not to exceed $180,000, subject to City Attorney
approval. This is a 2000- 2001 budgeted item, Account No. 2512-8001.
At their April 25, 2000 regular meeting, the Council approved the 2000-01 CDBG Annual
Plan, which included funding a Handyworker Program. Because the amount of the contract
exceeds the City Manager's authority to execute on behalf of the City, this item is before
you tonight for your consideration.
The purpose of the Handyworker Program is to provide funds for small (up to $2,000) home
repair projects to eligible residents. The contract provides goals and procedures to monitor
the program's progress. In fiscal year 1998-99, 168 residents were assisted by this
program. By approving staffs recommended action, the Council will maintain the same
service provider used over the last six years. '
FISCAL IMPACT
This $180,000 agreement is a budgeted item in the 2000-01 City Budget and funded
through the City's annual CDBG entitlement allocation.
ATTACHMENT
2000-01 Agreement for Handyworker Services
(Available in City Clerk's reading file.)
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City Of Santa Clarita 2000-2001 CDBG Program Year
SANTA CLARITA VALLEY CON MlITTEE ON AGING
HANDYWOREER PROGRAM
TABLE OF CONTENTS
1. AGREEMENT..................................................................................................1
2. SCOPE OF SERVICES.................................................................................... 1
3. TIME OF PERFORMANCE...............................................................................1
4. AGREEMENT ADMINISTRATION.....................................................................1
5. COMPENSATION AND METHOD OF PAYMENT................................................1
6. BUDGET SECTION..........................................................................................2
7. EXPENDITURES.............................................................................................2
8. COMPLIANCE WITH LAWS.............................................................................2
9. INDEPENDENT CONTRACTOR.......................................................................3
10. INSURANCE.................................................................................................3
11. FAILURE TO PROCURE INSURANCE...............................................................4
12. INDEMNIFICATION AND HOLD HARMLESS...................................................4
13. PROGRAM EVALUATION AND REVIEW...........................................................4
14. EXPENDABLE PERSONAL PROPERTY...........................................................5
15. NONEXPENDABLE PROPERTY......................:...............................................5
16. PURCHASE OR LEASE OF NONEXPENDABLE PROPERTY OR EQUIPMENT .....5
17. ALLOWANCES FOR LEASE OR RENTAL OF VEHICLE AND EQUIPMENT
SPACE............................................................................................................5
18. ACCOUNTING................................................................................................5
19. AFFIRMATIVE ACTION...................................................................................6
20. CHANGES......................................................................................................5
21. CHANGES IN GRANT ALLOCATION...............................................................6
22. PROGRAM PUBLICITY....................................................................................6
23. JOINT FUNDING.......................................................................................... 6
24. PROGRAM INCOME.....................:..........................................:.......:..............6
25. ASSURANCES................................................................................................6
26. NOTICES......................................................................................................7
27. ASSIGNMENT...............................................................................................7
28. TERMINATION AND TERMINATION COSTS...................................................7
29. FISCAL LIMITATIONS...................................................................................7
30. USE OF FUNDS FOR ENTERTAINMENT MEAL OR GIFTS .............................7
31. CONFLICT OF INTEREST..................................................:............................8
32. DISCRIMINATION..........................................................................................8
33. BUDGET MODIFICATIONS............................................................:...............8
34. TIME OF PERFORMANCE MODIFICATIONS...................................................8
35. AUDIT EXCEPTIONS BY STATE AND FEDERAL AGENCIES .............................9
36. PURCHASE AND INVOICE DEADLINES.........................................................9
37. ACQUISITION OF SUPPLIES AND EQUIPMENT.............................................9
38. MONITORING AND EVALUATION..................................................................9
39. AUDITS.........................................................................................................9
40. FINANCIAL PHASE OUT PERIOD..................................................................10
41. PERSONNEL................................................................................................10
A. STAFF SELECTION...................................................................................10
B. POLICIES.................................................................................................10
I
42. NEPOTISM...................................................................................................10
43. RELIGIOUS AND POLITICAL ACTIVITIES.....................................................10
44. OUTSIDE EMPLOYMENT.............................................................................11
45. STAFF TRAVEL...........................................................................................11
46. EQUIPMENT PURCHASE DEADLINES 11
47. USE OF FUNDS...........................................................................................11
48. REPORTS AND RECORDS............................................................................11
49. REVERSION OF ASSETS..............................................................................12
50. RETENTION OF AND ACCESS TO RECORDS................................................12
51. ATTORNEY FEES........................................................................................12
52. EXTENT OF AGREEMENT...........................................................................12
EXHIBIT A: PROJECT DESCRIPTION..................................................................14
A.1 INCOME LIMITS FOR ELIGIBILITY..................................................18
A.2 RENTAL PROPERTY OWNER AGREEMENT......................................19
EXHIBITB. BUDGET..........................................................................................20