HomeMy WebLinkAbout2000-12-12 - AGENDA REPORTS - MID YEAR BUDGET ADJUSTMENT (2)CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval
Item to be presented by lho
UNFINISHED BUSINESS
DATE: December 12, 2000
SUBJECT: 2000-2001 MID -YEAR BUDGET ADJUSTMENT AND
RESOLUTION FOR EMPLOYEE COMPENSATION
DEPARTMENT: City Manager's Office
RECOMMENDED ACTION
City Council:
1) Adjust fiscal year 2000-01 budgeted expenditures, revenues, and capital projects
in the amount specified in Attachment A, and approve Budget Transfers as
shown in Attachment B.
2) Provide direction to staff for City Council funding priorities.
3) Adopt Resolution, amending and adopting Personnel Rule.
4) Adopt Resolution providing for employee compensation and benefits.
5) Accept Workforce Investment Act Grant.
6) Authorize City Manager, or designee, to execute any contract agreements,
extensions, or change orders arising out of the Workforce Investment Act Grant.
BACKGROLND
Each year at this time, City staff takes the opportunity to evaluate the City's
adopted budget and evaluate the economic outlook for the remainder of the year. It
is critical to perform the mid -year review of the City's budgetary and financial
position to ensure that any deviations from the initial budget projections are
addressed in a manner which is proactive rather than reactive. It is also at this
time that staff reviews its priorities and requests appropriations for activities that
have become a priority, but are currently not funded.
Attachment A provides details of the proposed mid -year expenditure and revenue
adjustments by fund. After reviewing all programs, staff is proposing to increase the
total General Fund expenditures by $2,231,127 and estimated revenues by $180,585.
It is being requested that the difference between the increase in estimated revenues
and appropriations be funded with unreserved fund balance.
Adopted: ,o 6 Agenda Items
2000-01 MID -YEAR BUDGET ADJUSTMENT AND
RESOLUTION FOR EMPLOYEE COMPENSATION
December 12, 2000 — Page 2
In addition to these changes, staff is requesting City Council to approve budget
transfers as detailed in Attachment B. These transfers are necessary to reflect
expenditures in the proper accounts.
It is also at this time that City Council provides for a cost -of -living adjustment to
City employee salaries. Attached are two Resolutions, adjusting employee
compensation and benefits. The first amends the City Personnel Rules, changing
the allowed maximum vacation accrual from 200 hours, or two times the annual
accrual, to three times the annual accrual. The second Resolution provides for a
coat -of -living adjustment to salaries of 3%, as well as providing a lump -sum benefit
contribution from the City of $500 per month, per employee, to be used to purchase
health, dental, and vision insurance, or deferred compensation. This represents a
change from the current structure of providing a fixed amount of benefit per
coverage to a cafeteria style plan.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
General Fund revenues are projected to increase by $180,585, and expenditures are
proposed to increase by $2,231,127, with the difference funded with fund balance.
Information on all other funds is provided in the mid -year adjustment spreadsheets.
Attachment A — Mid -year adjustment detail
Attachment B — Budget Transfers
Resolution Amending and Adopting Personnel Rules
Resolution Providing for Employee Compensation and Benefits
Memo to Mayor and City Council providing TMC status
Line Item Detail of Adjustments (Available in the City Clerk's reading file.)
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Summary of Proposed Midyear Adjustments
FY2000-01
FUND
REVENUE
vrr-KA I INU
EXPEND.
CAPITA
EXPEND.
NET
General Fund
CDBG
Earthquake
Stormwater
Federal Grants
Gas Tax
Proposition C
Misc. Grants
Transit
B & T Funds
Other
180,585
350,294
(535,540)
0
442,000
603,856
118,590
855,736
7,651,717
(75,685)
(759,892)
1,103,127
250,294
1,760,000
263,225
2,270
263,603
108,800
(208,600)
928,000
100,000
442,000
1,078,151
(134,749)
330,133
1,210,000
868,853
(1,850,542)
0
(2,295,540)
(263,225)
0
(476,565)
253,339
262,000
7,542,917
(1,285,685)
(1,420,145)
TOTAL
8,831,661
3,542,719
47822,388
466,554
Attachment A
Page 1
State of City Luncheon
Executive Recruitment
Executive Recruitment
Recruitment Advertising
Office Supplies
Telephone
Furniture
Computer & Monitor
TMC Legal Reserve
Secretary
Reclass Public Information Officer
TOTAL CITY MANAGER ADJUSTMENTS
Professional Services
Cable Franchise Renewal Consultant
Automated Time Keeping System
Appropriate FEMA Interest payable
AAVDV
Affordable Housing HOME
Housing Rehab Program
Replacement Computers
Transfers Out
Buyer
Senior Accountant
Reclass Technology Services Manager
TOTAL ADMINISTRATIVE SERVICES
Summary of Expenditure Adjustment Requests
Midyear 2000-01
Funding was not Included in the FY2000-01 budget for hotel and
catering expenses for the State of the City Luncheon. Offsetting
6,000 revenue is being recognized In account 0018714.
Recruitment for Director of Parks, Recreation & Community Services
40,000 and Recreation Superintendent
40,000 For potential future exective recruitment needs
Request based on 3 month average usage and projected
10,000 recruitments for balance of fiscal year.
300 For new Grant Position - not included in adopted budget
250 For new Grant Position - not Included In adopted budget
2,000 For new Grant Position - not included In adopted budget
2,000 For new Grant Position - not Included in adopted budget
500,000 Set additional funds aside for TMC Legal needs
18,995 New secretary to support the Special Projects Division
3,075
824,820
To fund City's portion of cost of issuance expenses incurred related
to the Golden Valley CFD. The developer is also paying an equal
46,000 amount.
There is currently $25,000 budgeted, however bids came In at
75,000 $100,000.
This will provide funding to allow development of an automated time
15,000 keeping solution for the City
Appropriate Interest earned on FEMA Advances that are due to
1,760,000 FEMA
50,000 Funds were budget in FY99-00 but unspent, will be spent in 00-01
(126,240) Correct Account -wrong number used
326,534 Budget unspent program funds
50,000 Replace 40-50 older computers
(1,000,000) Reduce Transfers Out
21,350 Position to support the graphics function
26,850 To provide technical support for GASB 34 and other Financial Issues
0
1,244,494
This Is a requirement for the NPDES Permit, and provide the City
with a better understanding of the significant ecological and open
apace areas within the City. The current permit expires June 2001.
Watershed Management Plan This Wan needs to be complete in order for the City to get a new
200,000 permit.
Attachment A
Page 2
Attachment A
Page 3
This request replaces funds already expended to Inform the public of
the Regional Water Quality Control Board's intention to raise level of
Advertising
treatment to water, resulting in increase to sanitation sewer fees from
20,895 $112 to $722 per year.
Data Maintenance & Cleanup
These funds are needed to provide additional data maintenance and
9,600 clean u prior to the Implementation of the City's new
p p p ty�
permit system.
$14,500 Is currently budgeted for these Services, however, based on
current level of request, this amount will be expended by mid
Urban Design/Architectural Review
November. It is estimated this request will provide enough funding
30,000 for the balance of the fiscal year.
Sphere of Influence
25,000 Ad Campaign
Design Guidelines
50,000 Consultant to develop design guidelines.
Database Developer
Senior Planner
37,760 To assist in the GIS division
Increase part time Permit Specialist to full time
30,040 To assist with advanced planning issues
9,775
Reclass Director of Planning &Building Services
3,235
TOTAL PLANNING & BUILDING SERVICES
416,308
Update the PMS database, conduct a pavement inspection of the
City and develop the Annual Slurry Seal & Overlay list for FY2001-
Pavement Management System
02. During the FY2001-02 Budget process a request will be made to
22,000 increase
Personnel Accounts
base budget b $40,000 r year to
2,385 To establish Personnel Budget for DBAA #20fund these efforts.
Personnel Accounts
Outdoor Vehicle Lift
2,385 To establish Personnel Budget for DBAA #22
Dial -A -Ride Contractual Services
27,000 To allow for steam cleaning of buses
Commuter Express Services
17,000 CPI estimates were too low during FY2000-01 budget process
Associate Engineer
40,000 CPI estimates were too low during FY2000-01 budget process
Reclass Receptionist Clerk to Clerk Typist
50,580 To assist In subdivision
810
Reclass Assistant Engineer to City Engineer
53,535
TOTAL TRANSPORTATION & ENG. SVC3
218,695
wi
Special Supplies
Provide funding to purchase needed supplies for interim Director, not
2,000
anticipated in budget
The City has made an effort to replace it's fleet with alternative fuel
CNG Fueling Station
vehicles. This has resulted in a need to provide an additional CNG
21,500
fueling station at the yard
Electric Utility
Funds are requested to pay for estimated lighting of 2 new tennis
21,600
courts at Canyon High School.
Contractual Services
Funds are requested to pay for estimated maintenance of new tennis
1,800
courts at Canyon High School.
Landscape Services
Funding for landscaping around fountain at City Hall. This request
1,000
was postponed from continuing appropriations.
Microphones
For purchase of additional microphones for Century Conference
Electric Utility
4,000 Room
28,000 Increase due to lighting of Skate Park, Building 3 and rate Increase
Commissions
This was postponed from continuing appropriations. These funds will
10,000 be
used to assist with any tenant relocations.
Attachment A
Page 3
Debt Service (15,900) Reduce to reflect payoff of Lighting Retrofit
TOTAL FIELD SERVICES 74,000
Metrolink Station Landscape Maintenance
24,800 For Maintenance of Jan Heidt &Via Princessa Metrolinks
Contractual Services
To provide project management for the many new Park CIP projects
150,000 funded during the budget
Old Orchard - Maintenance & Repairs
Northbridge - Maintenance & Repair
(85,000) Decrease due to rollover of prior year encumbrance not needed
Shangri-La - Maintenance & Repair
(150,000) Decrease due to rollover of prior year encumbrance not needed
(15,200) Decrease due to rollover of prior encumbrance
Telephone Utility
year not needed
Provide funding for Answering Service and other misc. Telephone
Contract Classes
Registration
2,400 charges
20,000 To cover payment to Young Olympians for services in FY1999-00
Afterchool/PLAY Program
4,075 To cover Increased printing costs of brochure
Day Camp
6,225 For additional part time employee needed at Canyon Springs.
Teen Travel
2,535 Additional funds needed to due higher attendance than antpated
ici
7,575 Additional funds needed to due higher attendance than anticipated
Cowboy Poetry
Additional funds needed to cover previously unbudgeted Items,
59,290 additional staff needs, increased rental fees, etc.
Adult Sports
Increase due to the addition of an Adult Softball winter mini -season
Adult Sports
4,500 league. Revenue Offset
20,000 Addition of Youth Sports Camps for summer 2000. Revenue Offset
Aquatics
For expansion and increased enrollment In Junior Lifeguard Program.
2,700 Revenue Offset
Aquatics
Teen Center
3,000 Correct Aquatics Overtime - inadvertently left out of base
Teen Center
230,000 Furniture & Fixtures for new Teen Center
Bureau of Criminal Justice Grant III
20,000 Entertainment Equipment, e.g. pool table
3,495 Appropriate balance of Grant
Workforce Investment Act Grant
Appropriate additional grant funds received from the County of Los
263,603 Angeles
Groundskeeper 1(2 Positions)
30,650 Positions needed at Central Park
Recreation Coordinator
New position to begin July 1, 2001 for Teen Center, but recruitment
0 to begin In FY2000-01
TOTAL PARKS, RECREATION & COMM SVCS
804,648
Vacation Payouts
102 442
Salary Adjustments
(328,660)
Salary Adjustments
23,450
Salary Adjustments
2,270
Salary Adjustments
(32,835)
Salary Adjustments
3,020
COLA & Benefits
593,270
TOTAL RECOMMENDED ADJUSTMENTS 3,642,719
Attachment A
Page 4
Acct #
F1005001-8001
Summary of CIP Adjustments
Midyear FY2000-01
Project
City Hall Auxiliary Lot Expansion
P4004001-8001 Central Park Sports Fields
Amount Purpose
Landscaping of Auxiliary Lot. Savings
13,000 was turned In prior to receiving invoices.
Funds to address shortfall in expansion to
300,000 Central Park
Attachment A
Page 5
Improvements include kitchenette,
bathroom, meeting area office, etc.and
F4001001-8001 Central Park Office Building Impovem
200,000 andlpment Compute� h as Copier, Fax, Printer
Estimated construction is higher than
P4003001-8001 Pamplico Park
originally budgeted based on community
meetings and preliminary design, as well
400,000 as increase in water connection fees.
B3001109-8001 1999-00 Median Landscaping Program
Request
442,000 this project budget of MTA grant funds for
Provide funding to continue the median
B2006401-8001 Lyons Ave Landscaping Phase II
P 9
landscaping down Lyons Ave. Funding
345,000 from LMD Areawide 1
M0017201-8001 Fy2001/02 Slurry Program
55 000 To provide design funds for next year
program
M0020201-8001 F 2001/02 Overlay Program
Y Y 9
To provide design funds for next year
65,000 program
S2040303-8001 Via Princessa Extension .
To address project costs not anticipated
350,000 at time of project approval
S2040355-8001 a Pries
M0013201-8001 Via ri 1ncessa Extension
nY
To address project costs not anticipated
62,000 at time of project approval
958,151 Appropriate AB 2928 Gas Tax Funds
C3002355-8001 Golden Valley Rd. Interim Traffic
Additional Funds needed based on
70,000 preliminary engineer's estimate
C4002205-8001 Bouquet Cyn Restripe
This project is not scheduled to be done
(142,789) at this time
S3014205-8001 Sierra Hwy Bridge Restoration
(65,960) This project is being done by the County.
S3014453-8001 Sierra Hwy Bridge Restoration
F3004104 8001 Boys &Girls Club
(257,867) This project is being done by the County.
Funding needed to bring project whole
100,000 from swap with General Funds
62007453-8001 Gateway Beautification
Provides additional trees and plants
along San Fernando Rd. adjacent to the
238,000 Metrolink Station.
Provides additional trees and plants
62007001-8001 Gateway Beautification along San Fernando Rd. adjacent to the
61002455-8001 Dickason Drive Landscaping 30,000 Metrolink Station.
(422,000) This project is being done by NLF
Attachment A
Page 5
P2001453-8001 Veteran's Park & Plaza
C0017453-8001 Traffic Signal Conversion
C0017205-8001
Traffic Signal Conversion
S3006455-8001
Golden Valley Rd. Phases II & III
S3006355-8001
Golden Valley Rd. Phases II & III
C0004001-8001
99-00 Median Mods
C0004455-8001
99-00 Median Mods
S2001205-8001
Jan Heidt Metrolink Station
S1035301-8001
Bouquet Bridge Widening
S1035455-8001
Bouquet Bridge Widening
F1007001-8001
Remodel City Council Chambers
250,000 Appropriate Funds Received from State
Convert all Red Signal Lights and other
colors at 13 Intersections to Light Emitting
100,000 Diode (LED) Technology
Convert all Red Signal Lights and other
colors at 13 intersections to Light Emitting
100,000 Diode (LED) Technology
500,000 ROW Acquisition for PH II & III
Costs involved that have Incurred for
200,000 ROW for Ph II & III
(65,000) Project Complete.
(1,147) Project Complete.
(26,000) Project Complete.
860,000 Construction of bridge widening project.
115,000 Construction of bridge widening project.
Funds are being requested to upgrade
50,000 the City Council Chambers
4,822,388
Attachment A
Page 6
Summary of Revenue Adjustments
Midyear 2000-01
001
4026
Real Property Transfer Tax
(80,590)
001
5001
State Motor Vehicle In Lieu
356,760
001
6354
Vehicle Impound Fee
(9,000)
001
6714
Misc. Revenue - High Tech Grant
152,301
001
6714
Misc. Revenue
50,000
001
4411
Interest Income
183,000
001
6102
Building Plan Check
(200,000)
001
4251
Final Subdivision Map/Improvement
(50,000)
001
4253
Certificates of Compliance
15,000
001
4254
Highway Encroachment permits
(20,000)
001
6131
Sewer Inspection
(20,000)
001
6132
Street Inspection
(80,000)
001
6133
Storm Drain Inspection
(85,000)
001
6139
Grading Inspection Permit
(80,000)
001
6142
Street Plan Check
30,000
001
6143
Storm Drain Plan Check
10,000
001
6145
Striping Plan Check
5,000
001
6148
Grading Plan Check
(50,000)
001
6157
Bond Processing Review
(20,000)
001
6471
Day Camp
28,025
001
6473
Teen Travel
(5,612)
001
64121
Performer Merchandise
(5,500)
001
6425
Adult Sports
53,500
001
6481
Aquatics
2,700
Total General Fund
180,584
104
5226
CDBG Entitlement
350,294
105
4411
Interest Income
(535,540)
108
5262
BJA Grant 111
3,145
109
5216
TEA Grant - Median Landscaping
442,000
201
5126
Gas Tax Funds
1,078,151
201
5122
Gas Tax Funds
201
5123
Gas Tax Funds
(76,670)
201
5124
Gas Tax Funds
(273,285)
(124,340)
Attachment A
Page 7
205
4411
Interest Income
30,700
205
5136
Transit Mitigation Revenue
2,750
205
5131
Proposition C Grant - Commute Connection 46,500
205
5134
Proposition C Recession
38,640
301
4411
Bouquet Interest Income
15,850
302
4411
Eastside Interest Income
(98,935)
303
4411
Via Princessa Interest Income
(96,100)
304
4411
Valencia B & T Interest
55,550
305
4411
Bouquet 2nd Access Interest
47,950
355
4411
Soledad Int. financing Interest
10,930
356
4411
S.C. Lighting District Interest
20,700
401
4411
LMD Interest
21,150
401
61831
Koji Court
4,130
450
4411
Park Improvement
(26,600)
453
4411
Interest Income
12,000
453
6714
EEM Grant - Gateway Beautification
238,000
453
5212
HBRR Grant
(257,867)
453
6714
Edison Grant - Traffic Signals
100,000
453
6714
State funds for Veterans Park & Plaza
250,000
453
6714
Misc. Revenue - Diaper Recycling
250,000
453
5055
workforce Investment Act Grant
263,603
455
4411
Developer Fees Interest
27,500
455
4511
Developer Fees - Dickason Dr
(211,000)
455
4511
Developer Fees - Bouquet Bridge Widening
115,000
456
4411
Stormwater Fees Interest
458
4411
Library Facilities Fund Interest
(5,300)
601
4411
Computer Replacement Fund Interest
22,000
603
4411
Equipment Replacement Fund Interest
10,200
604
4411
Public Facilities Fund Interest
4,270
604
6810
Transfers In
63,400
(1,000,000)
801
5214
FTA Grant - McBean Transfer Station
801
5210
FTA Grant - Pedestrian Access
335,600
801
5208
FTA Bus Purchase Formula
(2,243,883)
801
5214
FTA Grant - TMF
3,960,000
5,600,000
TOTAL REVENUE ADJUSTMENTS 8,831,661
Attachment A
Page 8
SUMMARY OF BUDGET TRANSFERS
MIDYEAR FY2000-01
Org Code Acct #
Amount
3120
8110
800,000
1240
7402
(800,000) Transfer Elsmere funds to PBS for on going fight against the TMC project.
Transfer Salary savings to contractual services for temporary
3120
8001
planning
10,000 assistance
3120
7011
(10,000)
3820
3820
7301
100 Move funds that are needed to support the Stormwater Engineer to the
7302
2,500 division proper
3820
7303
150
3820
7306
100
3820
7307
300
3820
7308
100
3820
7309
50
3820
7311
100
3820
7312
500
3820
7313
100
3820
7315
1,000
3820
8001
5,000
3910
7301
(100)
3910
7302
(2,500)
3910
7303
(150)
3910
7306
(100)
3910
7307
(300)
3910
7308
(100)
3910
7309
(50)
3910
7311
(100)
3910
7312
(600)
3910
7315
(1,000)
3910
8001
(5,000)
5211
8110
10,000 Contractual Services to fill temporary employee needs
5211
7015
(10,000)
5502
8615
2,110 To fund upgrade of replacement vehicle from
5502
7330
standard cab to Ext. Cab
(2,110)
1400
1400
7011
(22,000) Reduce Salary Savings to fund Temp Assistance and Advertising
8110
18,000
1400
7309
4,000
4600
4600
7011
(35,260) Reduce Salary Savings to Fund Temp (Don Williams)
8001
35,260
Attachment B
Page 1
5211
120,000 Create new account for Traffic Signal Maintenance
5211
7332
(120,000)
7310
7011
(25,000) Salary savings to cover temp for vacant secretarial position.
7310
8110
25,000
7444
7011
4,320 Correct Salary budget for Tobacco Services Grant
7411
7011
(4,320)
Attachment B
Page 2