HomeMy WebLinkAbout2000-01-25 - AGENDA REPORTS - MODULAR FURN TENANT IMP (2)CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
DATE: January 25, 2000
City Manager Approval:
Item to be presented by hristo her C. Price
SUBJECT: SANTA CLARITA CITY HALL SECOND FLOOR TENANT
IMPROVEMENT — APPROVAL FOR PURCHASE OF
MODULAR FURNITURE — PROJECT NO. F1003
DEPARTMENT: Transportation & Engineering Services
RECOMMENDED ACTION
City Council approve an expenditure in the amount of $150,000.00 for the City Hall
Second Floor Tenant Improvement, Project No. F1003, to Office Depot; and
authorize the City Manager or designee to execute all documents subject to City
Attorney approval. Staff will be making the purchase utilizing a pre-existing
Los Angeles County contract for modular furniture that is currently in force with the
supplier.
BACKGROUND
Phase II of City Hall's Five -Year Space Plan specified the relocation of the
Administrative Services/Finance Department from the third floor to the second floor.
The plan then detailed the expansion of the Transportation & Engineering Services
Department (T&ES), as well as the Planning Division, into the area vacated by
Administrative Services/Finance. This project completes the first half of Phase II.
After Administrative Services/Finance completes its move to the second floor, plans
will be finalized to remodel the third floor, completing this phase of the Five -Year
Space Plan.
On November 9, 1999, the City Council approved the plans and specifications and
authorized the advertisement for construction bids. On January 11, 2000, City
Council awarded the construction contract to the lowest bidder, Cody Construction,
Inc., in the amount of $168,680.00 plus 15 percent contingency. Construction is
scheduled to begin on January 24, 2000 and to be complete on March 31, 2000.
Once the construction of tenant improvements is complete, modular furniture will be
installed to define workspaces. Due to the needs of additional staffing, additional
modular furniture is a must. Purchasing new furniture for the second floor saves
the labor costs of complete disassembly and transportation of the existing third floor
units to the second floor. The existing furniture on the third floor will eventually be
Continued To: 2 -? -o-v .
--e in
SANTA CLARITA CITY HALL SECOND FLOOR TENANT IMPROVEMENT
January 25, 2000 - Page 2
reconfigured to accommodate the expanding needs of T&ES and the Planning
Division. Staff recommends that the City Council approve this expenditure utilizing
the pre-existing Los Angeles County contract with Office Depot in the amount of
$150,000.00.
ALTERNATIVE ACTIONS
1. Do not award the contract at this time.
2. Other action as determined by the City Council.
FISCAL IMPACT
Funds for this project have
Fiscal Year 1999-2000.
No. F1003001/800
second floor tena
phone and data
$193,982.00 has been encumbered for construction of the project. A balance of
$218,978.00 remains to cover the furniture purchase and remaining expenses.
P7een approved and budgeted in the General Fund for
Currently, $412,960.00 is available in Account
1, which has bee
nt improvements,
cabling expenses
, and moving expen
ses. To date, a total of
ATTACHMENT
None.
KM:tw
council \ 2ndflrti \ 2ndflrt2.doc