HomeMy WebLinkAbout2000-08-22 - AGENDA REPORTS - TREE MAINT CONTR (2)CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
DATE: August 22, 2000
Q
City Manager Approval:AAam
Item to be presented by: Jenny Roney
SUBJECT: RENEWAL OF TREE MAINTENANCE CONTRACT
DEPARTMENT: Field Services
RECOMMENDED ACTION
City Council approve a one-year extension of the City's contract with Golden Bear Arborists,
Inc./True Green for the final year of a renewable contract for tree maintenance services.
Authorize the City Manager, or his designee, to execute all contract documents, subject to City
Attorney approval, and authorize an increase to the amount of the contract by $7,883.00, for a
total not to exceed $470,643-00.
BACKGROUND
In July of 1996, the City entered into a one-year contract with Golden Bear Arborists, Inc./True
Green for the provision of tree maintenance services. This contract allowed for four (4)
additional one-year renewable terms at the option of the City, if mutually agreeable to both
parties. The City has exercised that option for three of these years, and would like to again
renew for the final year.
Golden Bear Arborists, Inc./True Green has provided exceptional service to the City throughout
the contracting periods. Their staff is well qualified and knowledgeable of the City's standards
for tree maintenance and care. The company has been extremely responsive in meeting the
City's needs on both a day-to-day and emergency basis. City staff has received several
compliments from citizens regarding the professionalism exhibited by the contractor's crews
when working in residential areas.
The amount of the contract is $462,760.00. Staff is requesting that the Council approve a
three percent increase, equivalent to the Consumer Price Index, for the portion of the contract
($262,760.00) that covers the cost of salaries for the contractor's five -man crew. This increase
will be an additional $7,883.00, bringing the total amount of the contract to $470,643.00.
Golden Bear Arborists, Inc./True Green has not requested an increase in the contract price at any
time during the last four years.
JPPIOVED Agendta, Iten-Ar
RENEWAL OF TREE MAINTENANCE CONTRACT
August 22, 2000
Page 2
ALTERNATIVE ACTIONS
1. Direct staff to re -bid the contract for tree maintenance services, while retaining Golden
Bear Arborists, Inc./True Green on a month-to-month contract until a new contract is
signed.
2. Other action as determined by the City Council.
FISCAL HvIPACT
This action will provide a three percent Consumer Price Index increase to the portion of the
contract ($262,760.00) that is used to pay salaries of the contractor's crew, increasing the amount
of the contract $7,883.00. from $462,760.00 to $470,643.00. Funds are available in Account
No. 5600-8001 to pay the entire cost of the contract, including the increase.
ATrACHMENTS
None
WVdn\CQteMS\082200Uf dM