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HomeMy WebLinkAbout2000-03-14 - AGENDAS - REGULAR MTG (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING March 14, 2000 6:30 p.m. City Council Chambers 23920 Valencia Blvd. 1 Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business REDEVELOPMENT AGENCY — No New Business CITY CLERK ANNOUNCEMENT During the Public Participation portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's slips must be submitted to the City Clerk BEFORE this portion of the meeting begins. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102- 35.104 ADA Title II) INVOCATION — Weste CALL TO ORDER ROLL CALL FLAG SALUTE PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items that are NOT on the agenda. Council will not act upon those items at this meeting other than to review and return without action or provide direction to staff. ALL speakers must submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three minutes. The number of people wishing to speak will divide the thirty minutes allowed for public input, maximum time allowed per person will be three (3) minutes. STAFF COMMENTS (Matters of Public Participation) AWARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY Joe Caso — Frontier Toyota PRESENTATIONS TO THE CITY Maintenance of the South Fork of the Santa Clara River — Dennis Hunter EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA — Mayor to inquire whether any member of the public would like to pull for discussion, any item on the Consent Calendar. APPROVAL OF MINUTES February 22, 2000 — Regular Meeting March 6, 2000 — Special Joint Meeting 2 CONSENT CALENDAR, All matters listed under the Consent Calendar will be enacted by one motion unless a request is made for discussion, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately following this portion of the agenda. 1. READING OF ORDINANCE TITLES — Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may determine that the title has been read. RECOMMENDED ACTION: Determine that the titles to all ordinances, which appear on this public agenda, have been read and waive further reading. 2. BOUQUET CANYON BRIDGE WIDENING — AWARD DESIGN CONTRACT — PROJECT NO. S1035 — This project will provide the design requirements to widen Bouquet Canyon Road Bridge over the Santa Clara River from the current layout of six lanes to an ultimate configuration of eight lanes. Design improvements will include the eight -lane configuration, stamped concrete median, Class I bike lane with an under -crossing beneath the north end of the bridge, and decorative tiling associated with the vehicular barrier railings. RECOMMENDED ACTION: Award the contract to Dokken Engineering for the engineering design services for Bouquet Canyon Road Bridge Widening, Project No. 51035, in the amount of $160,000.00 and authorize a 15 percent contingency expenditure in the amount of $24,000.00. Appropriate $147,200.00 in Highway Bridge Replacement and Rehabilitation (HBRR) Grant Funds to Account No. S1035453, and increase the estimated revenues in Account No. 453-5212 by $147,200.00. Authorize an additional $16,000.00 for staff and design review services; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 3 3. LIVE OAK SPRINGS CANYON STORM DRAIN — APPROVAL OF COOPERATIVE AGREEMENT WITH LOS ANGELES COUNTY AND AUTHORIZATION TO ADVERTISE FOR CONSTRUCTION OF UNIT I PROJECT NO. M4002 - The City in cooperation with L.A. County will enter into an agreement to construct a storm drain on Sand Canyon Road. The City will contribute $1,850,000.00 in Hazard Mitigation funding approved by the Federal Emergency Management Agency (FEMA). The County will be responsible for the balance of costs associated with this project. This agreement will supersede the original Agreement No. 68709, dated October 19, 1995. Additionally, the County is requesting authorization from the City to proceed with advertising for the construction of the first phase or unit of the storm drain. RECOMMENDED ACTION. Approve the Cooperative Agreement between Los Angeles County and the City of Santa Clarita, and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Concur with the County's environmental findings of a Negative Declaration as adopted by the Los Angeles County Board of Supervisors on November 18, 1997 and supported by City staff. Approve the final plans and specifications and authorize advertising for bids for the construction of the Live Oak Springs Canyon Storm Drain, Unit I, Project No. M4002. 4. CONTRACTUAL PLAN CHECK SERVICES — APPROPRIATION OF ADDITIONAL CONTRACTUAL PLAN CHECK SERVICE FUNDS — During the past several years, the Engineering Services Section has utilized contractual plan check services to supplement City staff in the review of large development projects. As the workload associated with this type of service depends upon the activity of residential and commercial development, the City has chosen to rely upon contractual assistance to complete these important functions in lieu of hiring additional staff. RECOMMENDED ACTION. Approve and authorize the City Manager to transfer $50,000.00 from the City's Contingency Fund Account No. 1240-7401 to the Transportation & Engineering Services Department / Engineering Services Contractual Services Account No. 4310-8001. 5. TAX SHARING RESOLUTIONS FOR SANITATION DISTRICT ANNEXATION NO. 311 — A standard procedure tax sharing resolution to establish tax increment funding for Sanitation District No. 26 to provide wastewater treatment services included in Sanitation District Annexation No. 311. RECOMMENDED ACTION. Adopt a resolution approving and accepting the negotiated exchange of property tax revenues resulting from Sanitation District Annexation No. 311. 0 6. CENSUS 2000 STATE OUTREACH FUNDS — The City of Santa Clarita is eligible to receive funding from the State of California through the County of Los Angeles to augment local outreach activities that target traditionally undercounted populations and other specified areas. Based on the City's estimated share of the County of Los Angeles 1990 undercount, Santa Clarita is eligible to receive $9,996 in State Outreach Funds. RECOMMENDED ACTION: Approve and authorize the City Manager to enter into a subcontract with the County of Los Angeles to receive eligible Census 2000 State Outreach Funds for Complete Count Committee Census Outreach Services, subject to City Attorney approval. 7. TEMPORARY HOMELESS SHELTER UPDATE AND REQUEST FOR EXTENDED OPERATION — Temporary homeless shelter status report and request for an extension of shelter operations through April 30, 2000. RECOMMENDED ACTION: Approve the Santa Clarita Community Development Corporation's request to extend the homeless shelter operations through April 30, 2000. S. PACIFIC PIPELINE SYSTEMS FRANCHISE — At the February 22, 2000 Council meeting, the Council conducted a public hearing and passed to second reading an ordinance granting a pipeline franchise to Pacific Pipelines Systems LLC. As a result, staff is asking Council to adopt the ordinance, granting the franchise to operate an oil pipeline in the City's right-of-way. RECOMMENDED ACTION. Adopt an ordinance granting an oil pipeline franchise to Pacific Pipeline Systems, LLC. 9. HUD COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AWARDS 2000/2001 — Staff is in the process of writing the 2000 / 2001 CDBG Annual Plan. This is the second year staff has used a formal application process rating applicants' proposals by Council adopted rating criteria. Community members and partners were made aware of the funding availability through newspaper ads and direct mailers. An application workshop was held, and 20 people, representing 11 non-profit organizations, attended. RECOMMENDED ACTION. Accept the FY 2000 / 2001 estimated CDBG allocation of $931,000 and appropriate the funds as follows: $136,650 (15%) to the following grant recipients: Carousel Ranch, Single Mother's Outreach, Sheriff STARR, Senior Center, County Service Center, Special Olympics, Dental Health Foundation, Samuel Dixon; $186,200 (20%) for administration, monitoring, and fair housing services; $461,100 (65%) for CDBG eligible capital projects, which include 108 debt service, Handyworker Program ($221,000), the Child and Family Center ($50,000), and the City's affordable housing services, HOME ($144,150). Wi 10. CHECK REGISTER NOS. 7, 8 AND 9 — Approval of the check register. RECOMMENDED ACTION: Adopt a Resolution to approve and ratify for payment the demands presented in Check Register 7, 8 and 9. PUBLIC HEARINGS 11. NORTH VALENCIA NO. 2 SPECIFIC PLAN DEVELOPMENT AGREEMENT — Public Hearing to consider approval of the Development Agreement for the North Valencia No. 2 Specific Plan and related entitlements. The 596 -acre project is generally located north of Newhall Ranch Road, south of Decoro Drive and Copper Hill Drive, west of McBean Parkway, and east of Copper Hill Drive. RECOMMENDED ACTION: Continue the public hearing on this item to the Council meeting of March 28, 2000. 12. PROPOSED OVERSIZED VEHICLE ORDINANCE — Approximately six months ago, the Canyon Country and Saugus community groups requested the City evaluate the issue of parking recreational vehicles on public streets. Staff is requesting a continuance of this public hearing so that staff can have additional time to address issues raised by the community. Staff is still in the process of compiling survey results from other cities and the community on the issue. RECOMMENDED ACTION. Continue the public hearing to May 9, 2000 13. SITE SPECIFIC STORM DRAINAGE FEE ELECTION AND ADOPTING RESOLUTION CANVASSING BALLOTS, IMPOSING SPECIFIC STORM DRAINAGE UTILITY FEES FOR THE BRIDGEPORT DEVELOPMENT WEST OF MCBEAN PARKWAY — The proposed resolution establishes the site specific storm drainage fees for the Bridgeport development west of McBean Parkway. Urban runoff and stormwater from the development will be diverted to a filter detention basin for treatment and storage. In order for the City of Santa Clarita to properly fund the maintenance of this water quality facility, a site specific storm drainage fee is needed. Only the residents of the Bridgeport development will be required to pay this fee which is in addition to the storm drainage fee levied on all residences in the City of Santa Clarita. Per the requirements of Proposition 218, a majority public hearing is necessary. If after the closing of the public hearing, property owners elect to impose a fee, the City Council may adopt the resolution canvassing ballots and imposing specific storm drainage utility fees. RECOMMENDED ACTION: Continue the Public Hearing to the March 28, 2000 City Council meeting. 0 14. SITE SPECIFIC STORM DRAINAGE ELECTION AND ADOPTING RESOLUTION CANVASSING BALLOTS, IMPOSING SPECIFIC STORM DRAINAGE UTILITY FEES FOR THE SOUTH RIVER DEVELOPMENT — The proposed resolution establishes the site specific storm drainage fees for the South River Development. Urban runoff and stormwater from the development will be diverted to a filter detention basin for treatment and storage. In order for the City of Santa Clarita to properly fund the maintenance of this water quality facility, a site specific storm drainage fee is needed. Only the residents of the South River development will be required to pay this fee which is in addition to the storm drainage fee levied on all residences in the City of Santa Clarita. Per the requirements of Proposition 218, a majority public hearing is necessary. If after the closing of the public hearing, property owners elect to impose a fee, the City Council may adopt the resolution canvassing ballots and imposing specific storm drainage utility fees. RECOMMENDED ACTION. Continue the public hearing to the March 28, 2000 Council meeting. 15. RESIDENTIAL REFUSE AGREEMENTS — ANNUAL TERM EXTENSION — City Council consideration of extending the residential refuse franchise agreements for an additional twelve (12) month period. RECOMMENDED ACTION. Open public hearing, receive public input, close public hearing and direct staff to allow the automatic annual term extension to the Residential Franchise Agreement to occur, and begin negotiations with the existing haulers to obtain benefits similar to those that could be achieved through bidding. If agreement can not be reached within six months, give notice to terminate the existing franchise. Staff will present a progress report to the City Council within three months. In addition, explore linking the commercial and residential franchises. Appropriate $85,000 from City Council Contingency Account No. 1240-7401 into the solid waste contractual services Account No. 3811-8001. 7 UNFINISHED BUSINESS 16. GOLDEN VALLEY ROAD PHASE I AND HIGH SCHOOL SITE, PROJECT NO. 53016 - AWARD OF CONTRACT, APPROVE A COOPERATIVE AGREEMENT WITH THE DEPARTMENT OF WATER AND POWER, APPROVE ACCESS AGREEMENT WITH SANTA CLARITA, L.L.C., AND ADOPT RESOLUTION — The proposed Golden Valley High School site grading must be started and proceed at the same time as the grading operations for Golden Valley Road Phase I (from Sierra Highway to future Via Princessa). The construction schedule of both Projects is time critical in order to obtain State bond funding for the school development. To take advantage of the economies of scale and to eliminate potential conflicts if the City road project and the school site grading were done by separate contractors and administered separately, the two projects have been combined. The combined project is being administered by the City and paid for jointly by the City and the Facilities Foundation. Bids for the construction of the combined project were received by the City Clerk's office on January 11, 2000. RECOMMENDED ACTION. Authorize the City Manager to enter into a contract for the construction of Golden Valley Road Phase I and High School site (Project No. 53016) with the lowest qualified bidder, Sukut Construction, Inc., in the amount of $15,958,659.00 and authorize a 10 percent contingency expenditure. Funds for Golden Valley Road Phase I have been budgeted in FY 1999 / 2000 in Account No. 53016302, and funds for Golden Valley High School Site will be deposited by the Santa Clarita Valley Facilities Foundation in Account No. 501-23017 after the contract is awarded. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Approve a cooperative agreement with the Los Angeles City Department of Water and Power (DWP), and authorize the City Manager or designee to execute the agreement with Santa Clarita, L.L.C., by Remediation Financial Inc., Managing Member. Adopt a resolution authorizing a loan from the General Fund to the Eastside Bridge and Thoroughfare District in the amount of $1,500,000.00, and increase appropriations in Account No. 53016302-8001 by $1,500,000.00. NEW BUSINESS 17. SPHERE OF INFLUENCE — Staff feels that enough time has passed that the City can prove a strong history of providing excellent municipal service, as well as prove that the City has operated under stable organizational and financial conditions since incorporation. RECOMMENDED ACTION. Approve the editorial "as is" and send it with the signatures of all five City Councilmembers. COMMITTEE REPORTS (Council) STAFF COMMENTS COUNCILMEMBER COMMENTS CLOSED SESSION ADJOURNMENT A Special City Council Study Session will be held Tuesday, March 21, 2000 at 5:30 p.m. in the Century Room, I" floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA The next regular meeting of the City Council will be held Tuesday March 28, 2000 at 6:30 p.m. in the Council Chamber, Vt floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Sharon L. Dawson, City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on March 9, 2000, between the hours of 9 o'clock a.m. and 5 o'clock p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. Sharon L. Dawson, CMC City Clerk Santa Clarita, California