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Home My WebLink About2001-06-26 - AGENDA REPORTS - ADOPT BUDGET (2)UNFINISHED BUSINESS DATE: CITY OF SANTA CLARITA AGENDA REPORT June 26, 2001 City Manager Approval: Item to be presented by: SUBJECT: ADOPTION OF THE OPERATING AND CAPITAL BUDGET ADOPTION OF THE FIVE YEAR CIP RESOLUTION ADOPTING THE ANNUAL BUDGET RESOLUTION ADOPTING THE FIVE YEAR CIP RESOLUTION SETTING THE APPROPRIATIONS LIMIT RESOLUTION AMENDING THE PERSONNEL RULES RESOLUTION AMENDING THE POSITION CLASSIFICATION PLAN DEPARTMENT: City Manager's Office RECOMMENDED ACTION 1. Approve the adjustments submitted as Attachments A and B. 2. Approve the transfer of $350,000 from Council Contingency Account number 1240-7401 to 1600-8501. 3. Adopt Resolution making appropriations in the amounts budgeted; 4. Adopt Resolution adopting the Five Year Capital Improvement Program; 5. Adopt Resolution setting the annual appropriations limit; 6. Adopt Resolution amending the personnel rules; and 7. Adopt Resolution amending the position classification plan. At the conclusion of the budget process, the City's Budget now totals apprommately $129 million, which includes all adjustments and rebudgets in the amount of $5,037,440. The Fiscal Year 2001-2002 General Fund ending fund balance is projected to be $106,380. The Fiscal Year 2001-2002 Annual Budget and Five Year Capital Improvement Program has been reviewed by the City Council at eight study sessions and a public hearing. In addition, the budget was presented to and reviewed by the Planning Commission and Parks and Recreation Commission. As a result of the budget discussions, the proposed State Infrastructure Loan of $5.0 million has been deleted from the proposed budget, several Council priority items have been added to the budget, and several operating budget line items were reduced. These adjustments are summarized in Attachment A. The line item details are available in the City Clerk's reading file. "Id 61 6i--7� 6 0-7 Agenda Item: R -e v/ 79f Attachment B identifies $5,037,440 in "Rebudgets", which are funding that was appropriated in Fiscal Year 2000-2001 but not spent or encumbered; however, the projects or programs continue to be a priority and are scheduled to occur in Fiscal Year 2001-2002. It is necessary to re -appropriate these funds to the upcoming fiscal year in order to continue or complete those projects or programs. Additionally, due to the unforeseen activity in settlements and claim litigation it is requested that Council Contingency funds be transferred to the risk liability account. The first three Resolutions deal specifically with the adoption of the budget, adoption of the five-year capital improvement program and setting the appropriations limit, which is required by law. The remaining two resolutions outline additions or changes to the City's position classification plan, and personnel rules. This meeting concludes this year's budget process. By adopting the attachments and resolutions the City Council is finalizing the Fiscal Year 2001-2002 Budget and Capital Improvement Program. The Budget is effective July 1, 2001, ATTACHMENT 1. Attachment A — Summary of Fiscal Year 2001-2002 Final Budget Adjustments (line item details available for review in the City Clerk's reading file) 2. Attachment B — Summary of Rebudgets 3. Resolution making appropriations in the amounts budgeted 4. Resolution setting the annual appropriations limit 5. Resolution adopting the Five Year Capital Improvement Program 6. Resolution providing for the compensation of City employees 7. Resolution amending regulations governing the personnel system GAC:EG:TH s:ms/=genda/budget moolutionsAm BUDGET ADJUSTEMENTS SUMMARY FISCAL YEAR 2001-2002 PROGRAM/PROJECT AMOUNTNOTES Via Princessa - Cla bourne to Magic Mtn. 1,300,000 Defer Project to future Years 2001-02 Slurry Seal 375,000 Reduces General Fund portion to $960,000 Whitneyn Improvements 200,000 Leaves a balance of $300,000 Domestic Violence Investigator 95,000 Position being funded with continued Grant Sheriff Liability - Double budget 604,300 Community Services Grant Program 100,000 Remaining balance $100,000 STAR Program 99,040 Remainina balance $300,000 Defer 3rd payment to COC 600,000 Defer 3rd payment to FY02-03 Defer Park Rehabilitation Program 55,000 Remaining balance $55,000 Defer Signal Modification Program 160,000 Defer to FY2002-03 B & T Funds to purchase ROW section of Beazer 300,000 Swap Gap Closure GF Match with Gas Tax 84,900 Reduce General Fund Swap Gap Closure GF Match with Gas Tax 84,900 Increase Gas Tax Reduce Pubs & Subs; Ads; Travel & Training 50,040 City Council Contingency 500,000 Remaining Balance $1,000,000 Reduce Professional & Contractual Services 92,030 Represents 2.5% reduction citywide Additional Funding for Committee On Aging 100,000 For Transportation Services Fundingfor CommunityStrategic Plan 17,000 an Open Space Reserve 150,000Establish Attachment A CITY OF SANTA CLARITA SUMMARY OF REBUDGETS FROM FY2000-01 TO FY2001-02 DIV/SUBDIV ACCT ACCOUNT TITLE GENERAL FUND 1211 8110 Professional Services 3110 8110 Professional Services 3120 8110 Professional Services 3120 8003 Annexation Services 3120 8110 Professional Services 3811 8021 Diaper Processor 5100 8110 Professional Services 7211 8601 Furniture & Fixtures 7211 8610 Equipment 7413 8110 Community Services Grant Program B2007001 8001 Gateway Beautification C0016001 8001 2000-01 New Traffic Signal C0017001 8001 Traffic Signal Conversion D4001001 8001 Soledad/EI Nino F1003001 8001 City Hall Five Year Space Plan F1007001 8001 Council Chambers Remodel F3005001 8001 Santa Clarita Complex Phase III F3007001 8001 Santa Clarita Sports Complex Bldg. #1 F4001001 8001 Central Park Office Building M1002001 8001 Field Service Parking Lot Repair P0001001 8001 1999-00 Park Rehabilitation Program P0003001 8001 2000-01 Park Rehab Program P4003001 8001 Pamplico Park S2003001 8001 Valley/Calgrove S2036001 8001 Placerita Cyn Backbone Sewer S2039001 8001 Vermont/Everett S3004001 8001 Via Princessa Extension TOTAL GENERAL FUND MISC. GRANTS FUND 3815 8021 Diaper Processor S4002453 8001 Haskell Cyn Bridge 7446 7301 Publications & Subscriptions 7446 7302 Travel & Training 7446 7306 Auto Allowance & Mileage 7446 7307 Office Supplies 7446 7308 Printing 7446 7309 Postage 7446 7312 Special Supplies 7446 8001 Contractual Services 7446 8110 Professional Services 7446 8610 Equipment AMOUNT DESCRIPTION 162,129 To Continue Transit Mixed Concrete efforts 20,000 To continue Mayor's Committee on Growth 50,000 For development of Design Guidelines 48,000 For annexation svcs for California Canyons 6,375 To complete One Valley One Vision 250,000 To continue funds for Diaper Recycling 35,000 Electric Utility Consultant 230,000 To purchase furniture for Activity Center 20,000 To purchase equipment for Activity Center 5,000 Reprogram unspent funds to FY2001-02 6,588 Funds required to complete project 10,745 Funds required to complete project 116,266 Funds required to complete project 5,145 Funds required to complete project 5,538 Funds required to complete project 31,332 Funds required to complete project 16,958 Funds required to complete project 49,390 To complete remodel of Building #1 178,550 Funds required to complete project 57,186 Funds required to complete project (537) To adjust budget to actual available. 29,423 Funds required to complete project Funding for security at the site, soils testing, 24,708 and signage 24,980 Funds required to complete project 67,126 Funds required to complete project Project is now complete, funds no longer (20,000) needed in FY01-02 22,817 Funds required to complete project 1,452,719 Attachment B 250,000 Grant funds for Diaper Recycling (439) Adj funds to Actual Available for FY01-02 1,500 Set up Base Budget for JTPA Grant 1,500 " 2,000 " 6,000 " 3,000 " 500 20,000 " 60,000 " 452,510 " 5,000 " DIWSUBDIV ACCT ACCOUNT TITLE AMOUNT Adjust Estimated Revenues 453 7449 7011 Regular Employees 1,513 7449 7312 Special Supplies 13,615 7444 7011 Regular Employees 4,000 7444 7015 Temporary Employees 7,000 7444 7120 Medicare 300 7444 7130 Worker's Comp 100 7444 7302 Travel & Training 1,500 7444 7306 Auto Allowance & Mileage 1,000 7444 7307 Office Supplies 1,000 7444 7312 Special Supplies 19,500 7444 7320 Promotion & Publicity 1,000 7444 8001 Contractual Services 19,500 7444 8110 Professional Services 32,600 TOTAL MISC. GRANT EXPENDITURES 904,199 DESCRIPTION Carry Forward OCJP Grant Funds Carry forward Tobacco Control Grant 453 5175 OCJP Juvenile Account. Revenue 15,128 Adjust Estimated Revenues 453 5050 JTPA Grant 552,010 Increase Estimated Revenues for Grant 453 5212 HBRR Grant Revenue (439) Adjust Estimated Revenues 453 5054 Tobacco Control Svcs. Grant Revenue 87,500 Increase Estimated Revenues for Grant TOTAL MISC. GRANT REVENUES STORMWATER UTILITY FUND 3820 8001 Contractual Services 3820 8001 Contractual Services 3910 8110 Professional Services TOTAL STORMWATER UTILITY PROPOSTION C FUND B3002205 8001 White Canyon Beautification T0014205 8001 Pedestrian Access to Bus Stops S1035205 8001 Bouquet Bridge TOTAL PROPOSITON C FUND BIKEWAY FUNDS T0014452 8001 Pedestrian Access to Bus Stops T2002452 8001 Placerita Canyon Trail T3008452 8001 Sand Canyon Trail Alignment T3002452 8001 Santa Clara River Trail TOTAL BIKEWAY FUND 2 Attachment B 654,199 To initiate for Total Maximum Daily Load as 30,000 required by RWOCB Funding to prepare Watershed Management 200,000 Plan as required by NPDES permit Funding for Woodward Clyde project to 235,570 provide services for GIS division 465,570 95,000 Fund required to complete project (4,000) Adj funds to Actual Available for FY01-02 78,000 Fund required to complete project 169,000 2,000 Funds required to complete project 49,952 Funds required to complete project 5,000 Funds required to complete project (2,692) Adj funds to Actual Available for FY01-02 54,260 DIV/SUBDIV ACCT ACCOUNT TITLE TRANSIT FUND T0014801 8001 Pedestrian Access to Bus Stops F0003801 8001 Transit Maintenance Facility 4600 8001 Contractual Services TOTAL TRANSIT FUND PROPOSITION A FUND F2002206 8001 Rail Station Parking TOTAL PROPOSITION A FUND FEDERAL AID URBAN FUND F2002103 8001 Rail Station Parking D4001103 8001 Soledad/EI Nino TOTAL FEDERAL AID URBAN EXPENDITURES 103 5213 STPL Revenue 103 5263 EI Nino FHWA Revenue TOTAL FEDERAL AID URBAN FUND REVENUES GAS TAX FUND 31,197 Funds required to complete project 1,110,000 Funds required to complete project 18,000 For Transit Vehicle Maintenance Oversight 1,159,197 8,029 Funds required to complete project 8,029 49,807 Funds required to complete project 1,839 Funds required to complete project 51,646 49,807 Increase Estimated Revenue 1,839 " 51,646 M0017201 8001 2001-02 Slurry Seal Program 55,000 Funds required to complete project M0020201 8001 2001-02 Overlay Program 65,000 Funds required to complete project C0016201 8001 2000-01 New Traffic Signal (20,000) Adj funds to Actual Available for FY01-02 C3002201 8001 Golden Valley Rd. Interim Improvements 14,500 Funds required to complete project TOTAL GAS TAX FUND 114,500 PARK IMPROVEMENT FUND P3001450 8001 Oak Springs Park TOTAL PARK IMPROVEMENT FUND PROPOSITION A PARK BOND FUND P0010210 8001 River Park Program TOTAL PROP A PARK BOND EXPENDITURES 210 5154 Prop A Revenue -Project Specific TOTAL PROP A PARK BOND FUND REVENUE 3 Attachment B 112 Funds required to complete project 112 13,986 Funds required to complete project 13,986 13,986 Increase Estimated Revenue 13,986 DIV/SUBDIV ACT ACCOUNT TITLE BOUQUET B & T FUND S1035301 8001 Bouquet Bridge S4003301 8001 Newhall Ranch Road TOTAL BOUQUET B & T FUND EASTSIDE B & T FUND S3016302 8001 Golden Valley Road C3001302 8001 Golden Valley @ Sierra Hwy Signal TOTAL EASTSIDE B & T FUND SEWER MAINTENANCE FUND S2036457 8001 Placerita Cyn Backbone Sewer TOTAL SEWER MAINTENANCE FUND BJA LAW ENFORCEMENT GRANT FUND 7498 8110 Professional Services 7499 8001 Contractual Services TOTAL BJA LAW ENFORCE. GRANT EXP. 108 5265 BJA Law Enforce Grant #4 108 5266 BJA Law Enforce Grant #5 TOTAL BJA LAW ENFORCE. GRANT REV FEDERAL GRANTS FUND 7456 7456 7456 7456 7456 7456 7456 7456 109 7301 Publications & Subscriptions 7302 Travel & Training 7306 Auto Allowance & Mileage 7307 Office Supplies 7309 Postage 7312 Special Supplies 8001 Contractual Services 8110 Professional Services TOTAL FEDERAL GRANT EXPENDITURES 5215 Workforce Investment Act Youth Revenue TOTAL FEDERAL GRANTS FUND REVENUE AMOUNT 4 Attachment B 775,853 Funds required to complete project 110,591 Funds required to complete project 886,444 5,000 Funds required to complete project (17,151) Adj funds to Actual Available for FY01-02 (12,151) 20,874 Funds required to complete project 20,874 5,955 Carry forward remaining BJA #4 Grant Funds 118,780 Carry forward remaining BJA #5 Grant Funds 124,735 5,955 Increase Estimated Revenue 118,780 Increase Estimated Revenue 124,735 600 Set up Base Budget for WIA 1,000 " 800 2,500 " 100 " 5,000 " 19,000 " 59,390 " 88,390 88,390 Increase Estimated Revenue 88,390 DIWSUBDIV ACCT ACCOUNT TITLE AMOUNT SUPPLEMENTAL LAW ENFORCEMENT GRANT 7441 7011 Regular Employees TOTAL SUPPL. LAW ENFORCE. GRANT EXP. 211 5211 Suppl. Law Enforce Grant Revenue TOTAL SUPPL. LAW ENFORCE GRANT REV GRAND TOTAL REBUDGET REQUESTS - EXPENDITURES GRAND TOTAL REBUDGET REQUESTS - REVENUES Attachment B DESCRIPTION 1,500 Set up Base Budget For COPS Grant 1,500 1,500 Increase Estimated Revenue 1,500 5,037,440 934,456