HomeMy WebLinkAbout2001-01-09 - AGENDA REPORTS - CIP BUDGET MOD (2)CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR City Manager Approval:
Item to be presented by:
DATE: January 9, 2001
SUBJECT: PROPOSED MODIFICATIONS TO THE FISCAL YEAR 2000-2001
CAPITAL IMPROVEMENT PROGRAM BUDGET
DEPARTMENT: Transportation & Engineering Services
City Council approve a change order to the existing contract with DMJM in the amount of
$165,000.00 for additional design and construction administration services for the
McBean Transfer Station, Account No. T1007206-8001; approve a change order to
Padilla Paving for an amount not to exceed $250,000.00; approve a budget transfer of
$200,000.00 from the McBean Transfer Station project, Account No. T1007001-8001 to the West
Newhall Sidewalk Improvement program, Account No. S2041001-8001; and authorize the City
Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
McBean Transfer Station, Project No. T1007
The McBean Transfer Station will be located on Valencia Boulevard west of McBean Parkway,
adjacent to "The Greens" development. This project will provide for bus -to -bus transfers for
patrons using the Santa Clarita Transit system. Given its location, the transfer station will
allow for the restructuring of bus routes, resulting in a daily reduction of 324 bus miles
(96,348 annually). The scope of work for the McBean Transfer Station project is to include a
pedestrian island with space to park 12 buses. Additional features will include passenger
amenities and interconnection with local pedestrian access.
On September 12, 2000, the City Council approved the plans and specifications, and authorized
the advertising for bids for the construction of improvements for the McBean Transfer Station.
Currently, staff is waiting for the completion of the State and Federal approval process on the
City's recently appropriated funding from the Metropolitan Transportation Authority's (MTA)
Abbreviated Call for Projects, amounting to $1,035,000.00 for construction of the subject project.
Failure to obtain this approval may result in a loss of funding. Federal approval is required
for local agencies to advertise for bids for a project.
In addition, under City Council's direction, staff has authorized the Gas Company to relocate
the high-pressure pipeline off the project site. Currently, the Gas Company has completed the
design, procured the materials, and will have the pipeline relocated prior to construction
starting on the transfer station. The additional MTA Call for Projects funding will help
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PROPOSED MODIFICATIONS TO THE FISCAL YEAR 2000-2001
CAPITAL IMPROVEMENT PROGRAM BUDGET
January 9, 2001— Page 2
reimburse the City's General Fund for the gas line relocation costs, as well as help construct
the canopies, which were not part of the original project scope; and otherwise, would have been
postponed or eliminated.
As part of the pipeline relocation efforts, and given the design upgrades required due to the
newly discovered subsurface conditions in the vicinity of the project, DMJM, the design
consultant, has provided additional services and encumbered costs above and beyond the
original contracted amount. Also, construction administration services of the design team, not
included in the original contracted scope of work, will be added to the project. Construction
administration services are crucial to multi -disciplined projects, allowing for the continuous
involvement of the design team, and include such tasks as providing clarifications of design
details to the contractor, reviewing submittals of architectural materials prior to their
installation, and resolving design conflicts brought to light in the field.
West Newhall Sidewalk Improvement Program, Project No. 52041
As part of the Fiscal Year 1998-99 budget process, the City Council directed staff to execute a
Community Development Block Grant (CDBG) Section 108 Loan with the Department of
Housing and Urban Development (HUD). The Section 108 Loan, originally approved in the
amount of $2.2 million, was secured by the City for the purpose of completing curb, gutter, and
sidewalk improvements within the community of West Newhall.
Based upon the Engineer's original project cost estimate, it was determined that the City would
only be required to draw down $2 million of the total funds made available through the
Section 108 Loan. During the construction process, homeowners residing within the area
requested several modifications be made to the original design of the project in order to enhance
the aesthetic quality of the neighborhood. In meeting with the community to discuss their
thoughts on how to improve the overall aesthetic value of the project, staff determined their
requests were appropriate and would enhance future opportunities for secondary private
investment with West Newhall.
At this time, staff is requesting that the City Council' authorize a change order to the
construction contract with Padilla Paving in the amount of $250,000.00, and approve a budget
transfer from the McBean Transfer Station to the West Newhall Sidewalk Improvement
program to facilitate the completion of this project.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
The Architect's Estimate for the construction of the McBean Transfer Station is $3,250,000.00,
including the Gas Company's pipeline relocation, the canopies, and construction administration.
PROPOSED MODIFICATIONS TO THE FISCAL YEAR 2000-2001
CAPITAL IMPROVEMENT PROGRAM BUDGET
January 9, 2001— Page 3
Project funds in the amount of $2,483,774.00 were previously approved by the City Council
during the Fiscal Year 2000-2001 budget process. An additional $1,035,000.00 in project grant
funding is anticipated for approval in February 2001 through the recent MTA Call for Projects,
making available a total of $3,518,774.00 for the McBean Transfer Station. At this time, staff
anticipates that the availability of MTA Call for Project Funds will provide sufficient project
savings to facilitate the transfer of funds from the McBean Transfer Station project to the West
Newhall Sidewalk Improvement program.
ATTACHMENT
None.
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S: \TES \COUNCIL\SCTC\ 010901.doc