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HomeMy WebLinkAbout2001-01-23 - AGENDA REPORTS - CULTURAL AFFAIRS ARTS CMTE (2)CITY OF SANTA CLARITA AGENDA REPORT CONSENT CALENDAR City Manager Item to DATE: January 23, 2001 SUBJECT: CULTURAL AFFAIRS ARTS ADVISORY BOARD STEERING . COMMITTEE DEPARTMENT: Parks, Recreation, and Community Services RECOMMENDED ACTION City Council approve Arts Advisory Board Steering Committee nominations. BACKGROUND In June 2000, City Council approved implementation of Cultural Affairs Phase I to be housed in Parks, Recreation, and Community Services. Implementation includes a five - member Arts Advisory Board Steering Committee responsible for strategic planning, policy, and procedure development as it relates to cultural affairs. The Steering Committee will be comprised of individuals representing arts, education, business, and the community, and will develop into an eleven -member Arts Advisory Board. Staff received 13 applications for the Arts Advisory Board Steering Committee. Candidates were evaluated based on previously established application criteria and overall experience in the arts and seven applicants were interviewed. The five -member Steering Committee is comprised of three candidates selected through the application process, an Arts Alliance representative, and a Parks and Recreation Commissioner. The Arts Alliance elected Dr. Peter Pocock on February 17, 2000, to be their representative. The Parks and Recreation Commission nominated Commissioner Wooten on December 7, 2000, to be their representative. Staff presented nominations for the Arts Advisory Board Steering Committee at the December 7, 2000, Parks and Recreation Commission meeting. The Parks and Recreation Commission endorsed the following individuals for the Arts Advisory Board Steering Committee and requested Staff to forward nominations to City Council for approval: • Hannah Eisenberg Member at Large Representative • Gloria Locke Professional Artist Representative • Dr. Peter Pocock Arts Alliance Representative • Murray Siegel Film Industry Representative • Kimberle Wooten Parks and Recreation Commission e a v Agenda Item: a�p�30�L�D ALTERNATIVE ACTION Do not approve Arts Advisory Board Steering Committee nominations. Other direction as determined by City Council. FISCAL IMPACT None. ATTACHMENTS Attachment A: Cultural Affairs Advisory Board Background and Application Attachment B: List of Applicants SM:ada Ww d\u Ph 11001\ateeAngrsrom ,d.d, Attachment A CITY OF SANTA CLARITA PARKS, RECREATION, AND COMMUNITY SERVICES CULTURAL AFFAIRS ADVISORY BOARD BACKGROUND AND APPLICATION The implementation of Cultural Affairs calls for establishing a volunteer Arts Advisory Board. A five -member Arts Advisory Board Steering Committee will be established to develop policy and procedure for arts in Santa Clarita. The Steering Committee will eventually develop into a maximum of an 11 -member Cultural Affairs Advisory Board. The Board's role is to advise staff and represent community arts needs. It is highly recommended that applicants review the Cultural Arts Master Plan — Phases I and II prior to applying for an Advisory Board position. History In 1996, the City of Santa Clarita called upon local artists and arts organizations to come together to better understand and assess arts needs in Santa Clarita. This process led to a monthly community-based meeting, known as the Arts Alliance. The City and the Arts Alliance focused on developing a community -wide cultural arts master plan. In June 1997, with the aid of a matching grant from the Los Angeles County Arts Commission, an arts consultant was hired to develop the Cultural Arts Master Plan. Phase I focused on the needs of the arts community, arts organizations, and the need for further planning. Phase II focused on developing facilities and creating a Local Arts Agency, utilizing information from local arts organizations, potential partners, non -arts agencies, and City representatives. Eleven other comparable facilities were interviewed and assessed. An in- depth marketing study showed Santa Clarita as a potential hotbed for arts activity. Cultural facilities development is underway with the City providing capital arts grants to develop a theater district in the Newhall Redevelopment Area, and with the commitment to partner with College of the Canyons Performing Arts Complex. In January 2000, City Council approved the concept of creating a local arts agency, known as Cultural Affairs. The concept includes, but is not limited to, the following: • Recruitment of qualified arts staff. • Development of Cultural Affairs Advisory Board. • Development of policy and procedure for Cultural Affairs. • Beginning strategic planning and implementation as it relates to Cultural Arts Master Plan. CULTURAL AFFAIRS Mission The mission of Cultural Affairs is to promote, support, and develop arts and culture for the benefit of citizens, arts organizations, and artists of the Santa Claria Valley; including the following objectives: • Provide leadership and infrastructure. • Liaison to local arts organizations. • Develop arts policy and procedure. • Create strategic plan for community arts development. • Create partnerships with the arts and non -arts sectors. • Produce and present performing and visual arts events. • Advocate for federal, state, and local funding. • Administrate Art in Public Places program. • Provide opportunities in granting, board development, marketing, and fundraising. • Market local artists and agencies. • Coordinate City arts grant programs. • Create audience development project to increase community awareness. • Enhance art education opportunities in public schools. • Convene arts meetings (local and state). ADVISORY BOARD Cultural Affairs Advisory Board A five -member Steering Committee will be established to develop the initial policy and procedure for the Advisory Board. The Steering Committee will eventually develop into a maximum of an 11 -member Cultural Affairs Advisory Board. Candidates - Advisory Board Advisory Board candidates will include the following representatives: Arts • Arts Alliance • Independent Artist • Professional Artist Corporate ■ Business Leader ■ Film Industry Community Educational • Community Leader K-12 • Member at Large • College • Planning Commissioner ■ Parks and Recreation Commissioner Anuointments The following process will determine seats on the implementation Steering Committee and Advisory Board: • Open recruitment using application process. • Positions based on candidate categories. • Review of applicants based on criteria and arts experience. • Presentation to Parks and Recreation Commission. • Recommendation to City Council. • Approval by City Council. • Advisory Board will be recruited in the same manner (up to 11 members). Note: The existing approval process will be used to fill vacancies. Criteria — Advisory Board Selection of Advisory Board members will be based on the following criteria: • Knowledge of the broad aspect of cultural arts in Santa Clarita. • Knowledge of, and conceptual agreement with, the adopted Cultural Arts Master Plan. • Vision for the development and enhancement of cultural arts locally and regionally. • Background and expertise directly related to applicant category. IMPLEMENTATION — CULTURAL AFFAIRS The following implementation plan is for additional staff and programming required for Cultural Affairs. Staffing and programming will be developed in three phases over a two- year period. PHASE I Actions • Recruit Cultural Arts Supervisor to develop and implement Cultural Affairs, • Recruit five -member advisory Steering Committee. • Research policy and procedure for Cultural Affairs and Advisory Board. • Begin strategic planning as it relates to Cultural Arts Master Plan. PHASE H Actions • Develop Cultural Affairs policy and procedures. • Identify and recruit entire Cultural Affairs Board (11 -member maximum). • Determine if Art in Public Places program will be established. • Finalize Local Arts Agency strategic plan. Note: Elements of Phase II implementation depend upon the City adopting a Public Art program. PHASE HI Actions • Recruit Art in Public Places coordinator and clerical positions, • Implement strategic plan and Cultural Arts Master Plan programs, • Identify additional funding sources. 0 Re-evaluate cultural arts facilities development. ADVISORY BOARD STEERING COMMITTEE JOB DESCRIPTION Qualifications • Interest in furthering the goals of Cultural Affairs and Cultural Arts Master Plan. • Experience, or knowledge, and available time to help in the following areas: business management, finance, program development, education, public relations/marketing, and fundraising. • Resources and professional experience on local, regional, and/or national levels. • Individuals who have maintained a high degree of familiarity with issues, concerns, and trends in the arts field. Duties • Take leadership role in developing policy and procedure and strategic planning of Cultural Affairs. • Advise staff in meeting Cultural Affairs goals and objectives as outlined in Cultural Arts Master Plan. • Be a positive Cultural Affairs representative, promoting and gathering support within the community. • Liaison between community and agency staff. • Liaison with other arts organizations. • Advise staff on development of arts -related issues. Time Commitment • Approximately four hours every month for Advisory Board Steering Committee meetings. • Attend strategic planning meetings. • Time commitment will vary during development and implementation. CULTURAL AFFAIRS ADVISORY BOARD COMMITMENT TO SERVE In recognizing the important responsibility I am undertaking in serving as a member of the Cultural Affairs Advisory Board of the City of Santa Clarita, I hereby personally pledge to carry out, in a trustworthy and diligent manner, all the duties and obligations inherent in my role as a trustee of the organization. I acknowledge that my role as a trustee is primarily: 1. To contribute to defining the organization's mission and the fulfillment of that mission. 2. To carry out the functions of the Cultural Affairs Advisory Board. I will exercise the duties of this role with integrity and due care. I Pledge to: I. Establish as a high priority my attendance at all meetings of the Board and committees on which I serve. 2. Come prepared to contribute to the discussion of issues and business to be addressed at scheduled meetings, having read the agenda and all background support material. 3. Represent the organization in a positive and supportive manner at all times and in all places. If, for any reason, I find myself unable to serve in the capacity outlined above, I agree to communicate promptly to the appropriate officer to remedy this situation. Signature: Printed name: City of Santa Clarita Cultural Affairs Advisory Board Date: CITY OF SANTA CLARITA CULTURAL• AFFAIRS ADVISORY BOARD STEERING COMMITTEE APPLICATION Name: Mailing address: City: State: Zip: Employer: Occupation: Bus. address: Bus. phone: City: State: Zip: Resident of Santa Clarita: No. of years: Business in Santa Clarita: Arts organization in Santa Clarita: Highest level of education: Degree: Area of study: Duties performed/other relevant employment data: Current membership in organizations/offices held: Past organization memberships/offices held: Abilities, experience, and interest, which would qualify you to serve (indicate ability to fill any special requirements of the Advisory Board): What do you hope to accomplish as an Advisory Board member? Have you read the Cultural Arts Master Plan? Ayes UNo OIn progress If so, do you support the Cultural Arts Master Plan and its proposed direction? OYes ONO If not, please explain why: Advisory Board candidates will include the followin Please indicate, in order of preference, for which category you would like to apply. Please select two choices only. Arts Coroorate _ Independent Artist _ Business Leader _. Professional Artist _ Film Industry Arts Alliance — Elected Community ducational _ Community Leader _ K-12 _ Member at Large _ College Planning Commissioner — TBA Parks and Recreation Commissioner - TBA For preference No. 1 indicate your qualifications: For preference No. 2 indicate your qualifications: Please describe any arts or business related accomplishments in the following areas: Local accomplishments: Regional accomplishments: National accomplishments: Other: Please return Application, Commitment to Serve, one page resume (with references), and two letters of recommendation by the October 12, 2000, deadline. Return to: City of Santa Clarita, Cultural Affairs Advisory Board, 23920 Valencia Boulevard, Suite 110, Santa Clarita, CA 91355. SM:sc *rte n/cu[tyjr/blvWdwn.dm Attachment B CULTURAL AFFAIRS ADVISORY BOARD STEERING COMMITTEE COMMITTEE APPLICANTS A»nlicants Interviewed Hannah Eisenberg Tambry Lee Gloria Locke Carolyn Sarachene Murray Siegel Brandy Shea -Sweeney Paul Strickland Annlicants Not Interviewed Larry Flores Charles Hanson Mark Henry-Ziekanis Michael McManhan Carmen Sarro Paul Taylor w0un\cul/a/fr\boardinf iew duc