HomeMy WebLinkAbout2001-11-27 - AGENDA REPORTS - DIAPER RECYCLING (2)CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR City Manager Approval:
Item to be presented by:AFossellman
DATE: November 27, 2001
SUBJECT: DIAPER RECYCLING PILOT PROGRAM LETTER OF AGREEMENT
DEPARTMENT: PLANNING AND BUILDING SERVICES
RECOMMENDED ACTION
City Council approve the Letter of Agreement between the City, Knowaste, LLC and
Browning Ferris Industries for the processing location of the Knowaste Diaper Processor II
for the diaper recycling pilot, subject to City Attorney review.
BACKGROUND
At the June 12, 2001 City Council meeting, the Council approved the diaper -recycling pilot
program Memorandum of Understanding (MOU). On July 10, 2001 the Council approved
the diaper -recycling processor contract. Both documents outline the responsibilities of the
City, haulers, and Knowaste, LLC (Knowaste) in the diaper -recycling pilot program and
require that Knowaste locate and secure a location to house the Knowaste Diaper Processor
II (KDP II) throughout the duration of the pilot program. According to the MOU, Knowaste
is required identify a mutually agreed-upon location for the diaper processor that is within
a 25 -mile driving radius of City Hall.
On October 24, 2001 Knowaste informed the City of their intention to use the BFI Facility
located at 9200 Glenoaks Boulevard in Sun Valley for the processing location, which is
located approximately 21 miles from City Hall, and presented the City with a draft Letter
of Agreement (LOA). Upon notification of the proposed location, City staff visited the site to
evaluate the site's potential for housing the KDP II processor. The location is an
administrative and maintenance facility for BFI and is not currently permitted for
materials recovery and recycling operations. Staff is working with James Aidukas, Project
Consultant of JTA and Associates, BFI's environmental permitting consultant for the
project, to develop the strategy to obtain all necessary permits and clearances prior to
delivery and installation of the processor at the BFI Facility. The scope of the LOA
prescribes that the processor will not be delivered to the BFI Facility until all
environmental permits and clearances have been obtained.
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Agenda Item:
Highlights from the scope of work includes:
Facility
• Provision of an area large enough at the BFI Facility (9200 Glenoaks Blvd., Sun
Valley California) to accommodate the diaper processor, processing activities
(including adequate room for drop-off of materials) and secured storage recyclables
(to protect against weather and theft)
• Construction of an overhead structure adequate to protect the diaper processor from
the elements
• Security of the facility to prevent trespassing, vandalism and theft during times of
operation and non -operation
Identification of the weigh location, or scale, (must be within 1 mile of the processing
location, with the City's preference being immediately adjacent to the processing
location)
• Knowaste will be responsible for paying and training all workers necessary to
operate the KDP II Machine
• Knowaste and BFI shall be responsible for delivery of recyclables to a recycling
center and collection and tracking or revenue received for the sale of the recyclables
(if the amount collected is sufficient for sale)
• The City has the right to inspect the processor and surrounding areas related to the
function of the pilot at any time during normal operating hours of BFI's Sun Valley
Facility
Permitting and Environmental Clearance
Obtain all required permits, environmental clearances, and governing agency
approvals, including but not limited to sewer, utility, and operation, prior to the
delivery and operation of the diaper processor
Records and Reporting
• Collection of data and maintenance of a database in a spreadsheet format
throughout the duration of the pilot program (City is to design and provide the
database format)
• Data must be collected and provided to the City on a monthly basis for the following
areas:
• Weight per truck tipping (each record must have the weight, date tipping,
hauler, route)
• Weight of recycled fiber pulp collected per month
• Weight of recycled plastic collected per month
• Weight of the residual disposal materials (that must be land filled)
• Price obtained for the sale of recyclables by type of recyclables
• Total revenue per month for the sale of recyclables by the type of recyclables
Weigh tickets/receipts generated per truck (paper tickets must be collected and
provided to the City on a monthly basis with the monthly summary report)
Pursuant to Council direction on July 10 when the contract to purchase the KDP II was
approved, the City will not expend any additional funding on this project. All costs
associated with preparation of the site, installation of the processor, operating and training
expenditures, environmental permits and clearances, and the sewer connection are the
responsibility of Knowaste and BFI. Upon the conclusion of the pilot, BFI has agreed to
continue to store the KDP II at their location for an additional 6 months, or longer if
mutually agreed to by the City and BFI.
ALTERNATIVE ACTIONS
Other action as determined by the Council.
FISCAL IMPACT
Funds in the amount of $500,000 are currently budgeted for startup and acquisition of the
diaper processor ($250,000 in 3811-8021 and $250,000 in 3815-8021). The first payment for
the processor in the amount of $200,000 will be due to Knowaste upon execution of the
Letter of Agreement.
ATTACHMENTS
Letter of Agreement between the City, Knowaste, and BFI.
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