HomeMy WebLinkAbout2001-09-25 - AGENDA REPORTS - EL NINO STABILIZATION (2)CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR City Manager Approv 1
Item to be presented by: Christopher C. Price
DATE: September 25, 2001
SUBJECT: SOLEDAD CANYON EL NINO BANK STABILIZATION PROJECT
NO. D4001— CONTRACT AWARD
DEPARTMENT: Transportation & Engineering Services
RECOMMENDED ACTION
City Council award the construction contract for Soledad El Nino Bank Stabilization,
Project No. D4001, to Calex Engineering Company in the amount of $672,364.00, and
authorize a 15 percent contingency expenditure in the amount of $100,855.00; and
authorize the City Manager or designee to execute all documents, subject to City Attorney
approval. Appropriate $324,208.00 to Account No. D4001103-8001 for additional FHWA
funding; increase estimated revenues in Account No. 103-5263 by $324,208.00; and transfer
$11,480.00 from City Council Contingency Account No. 1240-7401 to Account
No. D4001001-8001 to provide the City's full Local Match contribution towards project
construction.
BACKGROUND
As a result of the heavy storm season in 1997-1998, restoration efforts were initiated to
prevent future erosion of the riverbank along Soledad Canyon Road across from the former
Saugus Speedway. Emergency Relief Restoration funds from the Federal Highway
Administration (FHWA) will fund 88.53 percent of this bank stabilization project with the
City contributing the 11.47 percent with Local Matching funds. This project consists of
placing 1,2001inear feet of soil cement bank stabilization along the riverbank. When
completed, this bank protection will give a natural look to the finished slope. This type of
floodwater protection has been successfully used throughout the Santa Clarita Valley. A
temporary road will be constructed to deliver the stockpiled materials from the north side of
the river to the project site. Existing rock will be utilized at each end of the project.
On July 10, 2001, the City Council authorized the advertisement for bids for the
Soledad El Nino Bank Stabilization, Project No. D4001. On September 13, 2001, the
City Clerk's office received bids for the project (see Exhibit `B," Bid Results).
As a result of the budget process at the close of last fiscal year, $527,000.00 was budgeted
for this project. However, upon completion of the design effort in July, the engineer's
kr--%PRQVEI Agenda Item
SOLEDAD CANYON EL NINO BANK STABILIZATION
PROJECT NO. D4001— CONTRACT AWARD
September 25, 2001— Page 2
construction estimate increased to $594,000.00. Additionally, the lowest bid came in higher
than the engineer's estimate.
The lowest bid was submitted by Calex Engineering Company in the amount of
$672,364.00. After reviewing the bid summary, staff verified the apparent low bidder's
contractor's license, surety company, and project references. Based on the investigation,
staff recommends awarding the construction contract to Calex Engineering Company, the
lowest responsive bidder, in the amount of $672,364.00. The construction is estimated to be
completed in 28 working days.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
The current budget for construction of the Soledad Canyon El Nifio Bank Stabilization
Project is $527,531.00. FHWA grant funds in the amount of $440,000.00, $20,000.00 in
Gas Tax funds, and $67,531.00 in General funds have been budgeted in
Fiscal Year 2001-2002. Upon completion of project design in July, estimated costs to
complete this project increased due to unforeseen elements, such as de -watering tasks and
additional street drains required. Staff had applied for and received additional federal
participation. However, to obtain federal funding participation, which is 88.53%, the City
needs to award a construction contract by end of federal Fiscal Year September 29, 2001.
Staff recommends additional appropriations to reflect the additional funding from FHWA in
the amount of $324,208.00 to Account No. D4001103-8001, and $11,480.00 from City Council
Contingency Account No. 1240-7401 to Account No. D4001001-8001, for the Local Match.
This will then reflect the estimated construction costs of $863,219.00, which provide for the
construction contract of $672,364.00, a 15 percent contingency of $100,855.00, and $90,000.00
for construction engineering tasks which include inspection by City staff, a biologist, and a
geologist. The additional appropriations will then reflect $764,208.00 in Account
No. D4001103-8001, representing 88.53 percent of the costs; and, $99,011.00 in Local Match,
which would be 11.47 percent of the costs.
ATTACHMENTS
Exhibit "A" — Vicinity Map
Exhibit `B" — Bid Results
PSE Package (available in City Clerk's reading file)
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EXHIBIT "B"
SOLEDAD CANYON EL NI&O BANK STABILIZATION
PROJECT NO. D4001
BID RESULTS
Comnanv Location Amount
Calex Engineering Company Santa Clarita $ 672,364.00
Fine Grade Equipment, Inc. Palmdale 681,820.00
S. Bennett Construction Fillmore 799,675.00
Padilla Paving Santa Clarita 806,592.25
C.A. Rasmussen Simi Valley 1,055,418.00
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ON FILE IN THE TRANSPORTATION AND ENGINEERING DEPARTMENT
CONTRACT DOCUMENTS
FOR
SOLEDAD - EL NINO BANK STABILIZATION,
PHASE
PROJECT NO. D4001
FEDERAL PROJECT NO. ER 3663 (030)
SANTA CLARITA, CALIFORNIA
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