HomeMy WebLinkAbout2001-08-28 - AGENDA REPORTS - FLEET FUEL/MAIN CARD (2)CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
DATE: August 28, 2001
City Manager Approval:
Item to be presented by:
SUBJECT: AWARD CONTRACT FOR FLEET FUELING AND MAINTENANCE
CARD
DEPARTMENT: Administrative Services
RECOMMENDED ACTION
City Council approve piggyback of State of California contract, and award a contract for a
fleet fueling and maintenance card to U.S. Bank Voyager Fleet Systems, Inc., in an amount
not to exceed $124,525, from account numbers 5509-7340, 5230-7340, and 7266-7340.
Authorize City Manager, or his designee, to sign all documents, subject to City Attorney
approval.
BACKGROUND
The Vehicle Maintenance Division of Field Services desires to implement a fuel
management system that simplifies processing and payment of the City s fuel purchases.
In researching various options, it was determined that the State of California has an
existing contract with U,S. Bank Voyager Fleet Systems, Inc., that the City can piggyback
on. The Voyager product is a "universal' fuel card, with extensive fleet management
features, that is accepted at most service stations within the City. It will provide the City
with monthly comprehensive fuel management reports that will allow staff to track and
control routine operation and maintenance costs not available with our current manual
system.
ALTERNATIVE ACTIONS
1. Reject piggyback of State of California contract, and direct staff to conduct a Request for
Proposal process.
2. Other action as determined by the City Council.
FISCAL IMPACT
Vehicle fuel for Fiscal Year 2001-02 is currently budgeted in accounts 5509-7340,
5230-7340, and 7266-7340, for a total of $124,525. Fuel purchases made with the fleet fuel
card will not exceed the budgeted amount.
ATTACHMENTS
None.
BB:hds
o Agenda Item :-aLs
n��nM�D
fA1WCffin80duBllng.dOC (ftit U U