HomeMy WebLinkAbout2001-11-13 - AGENDA REPORTS - GEN MUNI ELECTION (2)CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR City Manager Approval
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Item to be presented by: Sharon L. Dawson
DATE: November 13, 2001
SUBJECT: GENERAL MUNICIPAL ELECTION - APRIL 9, 2002
DEPARTMENT: City Manager
RECOMMENDED ACTION
City Council:
(1) adopt a resolution calling and giving notice of the General Municipal Election to be held
April 9, 2002;
(2) adopt a resolution requesting the County of Los Angeles to render specified services to
the City;
(3) adopt a resolution adopting regulations for candidates for elective office;
(4) adopt a resolution ordering the canvass of the General Municipal Election to be held on
April 9, 2002 to be made by the City Clerk; and
(5) authorize the City Manager or designee to execute a contract with Martin & Chapman
Company to provide election services in an amount not to exceed $80,000 as budgeted
in account 1502-8110, subject to City Attorney approval.
BACKGROUND
The procedures for conducting a General Municipal Election are established by State law.
Pursuant to these requirements, a resolution has been prepared which calls and gives notice
of a General Municipal Election to be held on April 9 2002 for the purpose of electing three
councilmembers for a term of four years each. This resolution also states that the polls will be
open from 7:00 a.m. to 8:00 p.m. on election day. The Candidate Filing Period will open on
Monday, December 17, 2001 and run until 5 p.m. on Friday, January 11, 2002. If any
incumbent does not file by this deadline, the filing period is extended 5 calendar days, until
Wednesday, January 16, 2002 for candidates other than the incumbent to file.
Section 10002 of the Elections Code provides that the City Council may, by resolution, request
the Board of Supervisors to permit the County Elections Official to render specified services to
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Agenda Report
General Municipal Election
Page 2
the City relating to the conduct of an election. These services include preparing and furnishing
the computer record of the names and addresses of all eligible registered voters so that the City
can have labels printed to be attached to self -mailer sample ballot pamphlets, and furnishing
printed indices of the voters to be used by the precinct board at the polling places.
Section 13307 of the Elections Code allows each candidate to prepare a statement to be printed
in the sample ballot that is mailed to each registered voter. This section also allows the City
Clerk to estimate the cost of the Candidates' Statements and requires each candidate filing a
statement to pay, in advance to the City, his or her pro -rata share as a condition of having his
or her statement included with the sample ballot. Any unused deposit shall be refunded within
30 days after the election; in the event of underpayment, the candidate may be billed for his or
her pro -rata share of actual costs.
Section 10263 of the Elections Code states that the governing body (City Council) may, by
resolution, order the canvass to be made by the elections official (City Clerk) prior to the second
Tuesday after the election. Upon completion of the canvass, the elections official shall certify
the results to the governing body who shall on the second Tuesday after the election pass a
resolution reciting the fact of the election.
The City also retains Martin & Chapman Company to provide services, supplies and assistance
during the election process and on election night. These services include printing the sample
ballots and election day ballots, providing precinct supplies, training poll workers, providing
equipment and software for tracking vote -by -mail applications and ballots, and assisting with
counting the ballots on election night.
ALTERNATIVE ACTIONS
No alternative actions have been identified by staff.
FISCAL IMPACT
A total of $150,000 has been included in the FY 2001/2002 budget to conduct this election.
ATTACHMENTS
Resolution Calling the Election
Resolution Requesting LA County Services
Resolution Adopting Regulations
Resolution Ordering Canvass
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