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Home My WebLink About2001-07-10 - AGENDA REPORTS - GVR PHASE III AWARD CONTR (2)CITY OF SANTA CLARITA AGENDA REPORT CONSENT CALENDAR DATE: July 10, 2001 City Manager Approval:: Item to be presented by: Robert Newman SUBJECT: GOLDEN VALLEY ROAD PHASE III, PROJECT NO. S3008 — AWARD OF PROJECT CONTRACTS DEPARTMENT: Transportation & Engineering Services RECOMMENDED ACTION 1) City Council award contract to the lowest qualified bidder, Rasmussen-Ebensteiner, in the amount of $6,853,313.50 and authorize a 10 percent contingency expenditure, and authorize the City Manager or designee to execute all documents, subject to City Attorney approval; 2) Authorize the City Manager to enter into a contract with R.T. Frankian & Associates for geotechnical services for $600,700.00 and authorize a 15 percent contingency expenditure, and authorize the City Manager or designee to execute all documents, subject to City Attorney approval; 3) Authorize the City Manager to enter into a contract with Sikand Engineering Associates for engineering support during construction and surveying services in the amount of $220,000.00 and authorize a 15 percent contingency expenditure, and authorize the City Manager or designee to execute all documents, subject to City Attorney approval; 4) Authorize the City Manager to enter into a contract with William Rose and Associates for engineering support during construction in the amount of $20,000.00 and authorize a 15 percent contingency expenditure, and authorize the City Manager or designee to execute all documents, subject to City Attorney approval; 5) Approve appropriation of $1,188,000.00 in Golden Valley Road Phase III, Account No. S3008302-8001, and increase the Fiscal Year 2001/2002 revenue projection for Eastside B&T District by the same amount, upon receipt of payment of Bridge & Thoroughfare fees from Santa Clarita Business Park; 6) Approve transfer of $2,300,000.00 from City property purchase, Account No. F3010001-8001, to Golden Valley Road Phase III, Account No. S3008302-8001; 7) Approve transfer of funds from Golden Valley/Interim Improvement, Account No. C3002301-8001, to Golden Valley Road Phase III, Account No. 53008302-8001. n Agenda Item :aV GOLDEN VALLEY ROAD PHASE III, PROJECT NO. 53008 July 10, 2001— Page 2 BACKGROUND On August 4, 1999, the City Council took several actions as part of a special City Council meeting related to the construction of Golden Valley Road. As a result, the City entered into separate agreements with the William S. Hart Union High School District and Spirit Properties Ltd. Each agreement created a mechanism for Golden Valley Road to be built in phases. The City would build Phase I jointly with the School District to take advantage of economies of scale related to the construction of their future high school. Phases II and III would be constructed as part of the Spirit Properties Ltd. Santa Clarita Business Park development. On December 14, 1999, the City Council approved the funding agreements between the City of Santa Clarita and the Santa Clarita Facilities Foundation, and the City of Santa Clarita and the William S. Hart Union High School District. On April 26, 2001, the City Council adopted a resolution amending the Funding, Construction, and Acquisition Agreement with Spirit Properties Ltd. This amendment allowed the City to build Golden Valley Road Phase III jointly with the School District, providing a location to place excess dirt from the school site, and facilitating the construction of Golden Valley Road between Sierra Highway and Redview Drive. Recognizing the quality of work and effort provided by the construction management consultants thus far, and to maintain continuity from Phase I through Phase III, staff exercised the option of extending engineering support contracts for geotechnical, surveying, and engineering contracts. On May 22, 2001, the City Council authorized the advertisements for bids for construction of Golden Valley Road Phase III. This project will include grading of Golden Valley Road from future Via Princessa to Redview Drive and a 12 -acre parcel, sewer construction for the school site, storm drain construction, paving of Golden Valley Road from Sierra Highway to Redview Drive, and traffic signal construction at Golden Valley Road and Sierra Highway. The project was advertised for bids on May 23, 2001. On June 26, 2001 the City Clerk's Office received bids. The results of the bids are attached as Exhibit "A." Staff recommends that the City award the contract to the lowest qualified bidder, Rasmussen-Ebensteiner, a contractor from Simi Valley, California, possesses a State Contractor's License, and is in good standing with the State Contractor's License Board. The bid of $6,853,313.50 was reviewed for accuracy and conformance with the contract documents and found to be complete. The references indicated that this contractor has performed work to their satisfaction. Total project costs are estimated to be $8.75 million as shown on the attached Exhibit "B," Cost/Revenue Analysis. GOLDEN VALLEY ROAD PHASE III, PROJECT NO. S3008 July 10, 2001— Page 3 Construction is anticipated to begin in late July 2001, with an anticipated completion date of December 2001. ALTERNATIVE ACTION Other action as determined by the City Council. FISCAL IMPACT These funds were not included in the Fiscal Year 2000/2001 budget. At this time, the total joint project costs, including soft costs, are estimated to be $8.75 million. This figure includes a 10 percent contingency. Of the total construction costs, the portion for Golden Valley Road construction will be funded by the Eastside Bridge and Thoroughfare District fund and funds allocated for the 12 -acre property purchase from the General Fund Balance. The construction costs related to the Golden Valley High School site will be funded by the Santa Clarita Valley Facilities Foundation and William S. Hart Union High School District. Exhibit "A" — Bid Results Exhibit "B"— Cost/Revenue Analysis Exhibit "C" — Project Vicinity and Phase Limits Map JS:vjj council \ 53008 \ awardmv. doc GOLDEN VALLEY ROAD PHASE III BID RESULTS Company Location Bid Rasmussen-Ebensteiner Simi Valley,CA $6,853,313.50 L.T. Excavating Laguna Niguel, Ca $7,747,536.45 JS:vjj S: \ TES \COUNCIL \ S 3008 \ award. doe EXHIBIT B COST/REVENUE ANALYSIS City Estimated Soft Costs (Design/Administration $ 819,000 Inspection) Phase III Estimated Construction Costs $3,527,470 Phase 1 Estimated Construction Costs (deferred work) $1,337,140 Traffic Signal @ GVR & Sierra Highway $ 250.000 SUBTOTAL $5,933,610 City Contingency (10 percent) $ 565,000 Foundation/School Contingency (To be determined) --- TOTAL $ 6,498,610 PROJECT TOTAL $8,756,070 Foundation/School $ 518,750 $1,228,910 $ 509,800 $ 0 $2,257,460 $2,257,460 Estimate of share pending agreement between the City of Santa Clarita and the Santa Clarita Valley Facilities Foundation. PHASE III REVENUES Budgeted Funds for Twelve -Acre Site Purchase $ 2,300,000 B&T Fees from Santa Clarita Business Park $ 1,188,000 B&T Fees & Developer Fees for Traffic Signal $ 250,000 Fund Transfer of Project Savings from GVR Phase I $ 1,337,140 (for work deferred to facilitate sewer construction to the school site) Golden Valley Road Interim Improvement Project $ 1.423.470 $ 6,498,610 JS:vjj S: \TES \COUNCIL \ S 3008 \ awud.dw TR. Golden Oak Road T.T. 5153? Porta Bella LEGEND In Slope Buiidinc Sites in Tract w 500 0 500 Feet �?� Valley F. PI¢adta Canyen R ve n.n•. SEA FILE: e:142670142670.epr