HomeMy WebLinkAbout2001-02-27 - AGENDA REPORTS - MOU WITH LACMTA PROP A (2)CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
DATE: FEBRUARY 27, 2001
City Manager Approva .
07X
Item to be presented by: Anthony J. Nisich
SUBJECT: MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE CITY
OF SANTA CLARITA AND THE LOS ANGELES COUNTY
METROPOLITAN TRANSPORTATION AUTHORITY (LACMTA) TO
APPROVE THE USE OF PROPOSITION A DISCRETIONARY FUNDS.
DEPARTMENT: Transportation & Engineering Services
FOX011UMDRIP1• •
City Council approve the Memorandum of Understanding (MOU) between the City and the Los
Angeles County Metropolitan Transportation Authority to approve the use of Proposition A
Discretionary Funds; and authorize the City Manager or designee to sign the MOU on behalf
of the City, subject to City Attorney approval.
Each year, the City of Santa Clarita receives Proposition A Discretionary Funds that support bus
system operations. These monies offset the City's and County's cost of providing transit services
in the Santa Clarita Valley.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
The subject MOU allows the City to receive an amount not to exceed $235,157 in Fiscal
Year 2000/2001 from LACMTA.
ATTACHMENT
LACMTA Agreement (available in City Clerk's reading file)
S: \TRANSIT\AGENDA\ pmpadis.dm
Ado ted: or- Agenda Item: A
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PROPOSITION A DISCRETIONARY INCENTIVE GRANT PROGRAM
MEMORANDUM OF UNDERSTANDING
FOR SPECIALIZED TRANSPORTATION SERVICES
CONTRACT NUMBER
WHEREAS, on
i0the voters of the rcAngeles
broved tmajorityvA, an ordinance establishing a nee -half percent sales taxfor public transitpurposes; and
WHEREAS, the City of Santa Clarita ("GRANTEE") has requested funds under the
Proposition A Discretionary Incentive Program ("Program") to provide specialized transportation
service in conjunction with the County of Los Angeles , in accordance with the
requirements of the Proposition A 40% Discretionary Incentive Grant Program Guidelines, adopted
Tune 18, 1998 ("Guidelines"); and
WHEREAS, the MTA adopted a new methodology to calculate funding at their regularly
scheduled August 20, 1998 meeting; and
WHEREAS, the MTA defines a coordinated transportation program as a consolidated
specialized transportation service that serves two jurisdictions or more with a minimum of 50,000
residents or any three contiguous jurisdictions, or in the case of an unincorporated county area, a
two jurisdiction program is at least one third of the population or size of the coordinating city; and
WHEREAS, at its May 25, 2000 meeting, the MTA authorized the GRANTEE to receive
funds under the Program; and
WHEREAS, the MTA has approved the following goals for implementation of the
Program:
1. Coordinate and improve services provided by cities, operators, and social service
agencies to achieve more efficient and cost effective systems;
2. Projects that improve the mobility of persons for whom regular fixed route
transportation is either inadequate or inappropriate; and
3. Programs that encourage the use of local transit funds for projects of regional
significance and benefit.
NOW, THEREFORE, MTA and GRANTEE hereby agree to the following terms and procedures
for transfer of the Discretionary Incentive Grant funds ("Program Funds"):
MEMORANDUM OF UNDERSTANDING
PROPOSITION A DISCRETIONARY INCENTIVE
PAGE 2 OF 5
ARTICLE 1 TERM
1.0 This Memorandum of Understanding ("MOU") will be in effect from July 1, 2000 through
June 30, 2001, unless the Proposition A Incentive Guidelines adopted June 18, 1998 are
revised by MTA prior to the expiration date. In the event the Guidelines are so revised, this
MOU shall terminate on the effective date of the revised Guidelines.
ARTICLE 2. SERVICE STANDARDS
2.0 The GRANTEE shall use the Program Funds to provide transportation services to
eligible pamtransit users as a coordinated transportation program with the agencies
as specified in this MOU and in accordance with the Program Guidelines.
2.1 GRANTEE shall document coordination activities with existing transit services and with
participating local governments. This documentation shall consist of executed agreements,
Joint resolutions, and/or approved implementation plans. Within 30 days from the date the
MTA board approves funding marks for this program, GRANTEE shall provide such
documentation to the MTA prior to receiving any Program Funds for the applicable Fiscal
year.
2.3 In order to be eligible for the Program Funds, GRANTEE shall:
A. Continue to operate as a consolidated specialized transportation service
program;
B. Use all . Program Funds to increase the number and mobility of the
ds
LossAngeles ers County's contributncentive ion of Propositin A and/or C Localnot be used to reduce a iReturn
or other funding sources; and
C. Coordinate proposed services, including executing appropriate transfer
agreements with adjacent systems, social services agencies, and the regional
operators.
D. Where applicable, coordinate American With Disabilities Act (ADA) trips
to assure cost-effective service provision.
ARTICLE 3. REPORTS
3.0 GRANTEE shall submit quarterly reports detailing expenditures to date and project status
on a quarterly basis. All quarterly reports will be due on the last day of the months of
October, January, April and July. Funds may also be withheld if quarterly reports are not
completed and submitted on schedule. GRANTEE shall submit auditable NTD data to
MTA by August 31 of each year. If GRANTEE reports NTD data directly to FTA,
GRANTEE shall forward copy of NTD report to MTA. Failure to submit NTD data may
result in cancellation of funding for the applicable Fiscal year.
MEMORANDUM OF UNDERSTANDING
PROPOSITION A DISCRETIONARY INCENTIVE
PAGE 3 OF 5
3.1 GRANTEE shall be audited by the MTA on annual basis. The MTA will audit all
operating expenses and operating information including, without limitation, such expenses
and information from GRANTEE or any other agencies who directly or indirectly receive
Program Funds. GRANTEE shall cooperate and provide information as requested by the
MTA or its representative. The audits are designed to confirm fiscal compliance and verify
operating statistics reported as part of the quarterly and NTD reports submitted.
3.2 GRANTEE shall document coordination activities with existing transit services and with
participating local governments. This documentation shall consist of executed agreements,
joint resolutions, and/or approved implementation plans.
ARTICLE 4. PAYMENT OF FUNDS - REIMBURSEMENT TO GRANTEE
4.0 MTA shall grant to the GRANTEE Program Funds in an amount not to exceed $235, Is7
to provide specialized transportation services described herein.
4.1 Requests for reimbursement to GRANTEE shall be made by the GRANTEE submitting
invoices quarterly. MTA shall pay for those reasonable and allowable costs actually
incurred by Grantee, not to exceed the maximum amount stated in Section 4.0 above in
providing the specialized transportation services described herein.
ARTICLE 5. CONDITIONS
5.0 GRANTEE agrees to comply with the applicable sections of the Proposition A
Discretionary and Incentive and Incentive Guidelines, all applicable local, state and federal
laws, rules and regulations in the provision of public specialized transportation services.
5.1 The MTA or their representative may perform field visits at various times throughout the
term of this MOU to determine compliance with Federal, State, and Program requirements.
5.2 GRANTEE understands and agrees that in programming the Program Funds and entering.
into this MOU, the MTA is acting pursuant to its statutory authority and shall have no
liability in connection with GRANTEE's use of the Program Funds. GRANTEE shall
indemnify, defend, and hold harmless the MTA and its officers, agents, and employees
from and against any and all liability and expenses including defense costs and legal fees
and claims for damages of any nature whatsoever, arising out the performance of the
GRANTEE, its officers, agents, employees, and subcontractors in: i) the provision of the
public specialized transportation services paid for by the Program Funds including, without
limitation, any costs or liability on account of bodily injury, death, or personal injury of any
person or for damage to or loss of use of property; ii) GRANTEE's use or misuse of the
Program Funds; and/or iii) a breach of this MOU.
5.3 GRANTEE is not a contractor, agent or employee of the MTA. GRANTEE shall not
represent itself as a contractor agent or employee of the MTA and shall have no power to
bind the MTA in contract or otherwise.
ARTICLE 6. PENALTIES
6.0 MTA shall withhold Program Funds from GRANTEE if quarterly reports are not completed
MEMORANDUM OF UNDERSTANDING
PROPOSITION A DISCRETIONARY INCENTIVE
PAGE 4 OF 5
and submitted on schedule. Failure to submit auditable NTD data shall result in
cancellation of Program Funds.
6.1 In the event the GRANTEE materially defaults in any of its obligations hereunder,
including, without limitation, failure to meet the requirements, identified in the Guidelines,
MTA may declare a default by written notice to the GRANTEE. Thenotice shall seci
the basis for the default. The MTA reserves the right to withhold funpfy
ds and to terminate
this MOU unless such default is cured before the effective date stated in such notice which
date shall be not sooner than ten (10) days after the date of the notice. The GRANTEE shall
return the Program funds to the extent costs or expenses are disallowed or misused as
determined by the MTA audit.
6.2 Any withholding of funds, termination of the MOU, or imposition of any financial penalty
against GRANTEE under the Guidelines is
governing board of the MTA. subject to two-thirds affirmative votes by the
MEMORANDUM OF UNDERSTANDING
PROPOSITION A DISCRETIONARY INCENTIVE
PAGE 5 OF 5
IN WITNESS WHEREOF, the GRANTEE and the MTA have caused this MOU to be executed by
their duly authorized representatives on the date noted below:
GRANTEE:
City of Santa Clarita
By:
City Manager
DATE:
NAME: l: 21 FC. P w o r t
TITLE: QC, ,_ A�7g , n Ty
DATE 1 /9 /o 1
LOS ANGELES COUNTY
METROPOLITAN TRANSPORTATION
AUTHORITY
By:
JULIAN IiURKE
Chief Executive officer
DATE:
APPROVED AS TO FORM:
Lloyd W. Pellman
n3roo
IMMO MCE
MEMO
Los Angeles County
Metropolitan
Transportation
Authority
October 26, 2000
TO: Subregional Program Participants
FROM: Jay Fuhrman <f
SUBJECT: Prop. A Incentive Fund MOUs
Enclosed please find two copies of your FY 2001 Memorandum of
Understanding (MOL) with the MTA for the Subregional, Specialized
Transportation project administered by your agency. Please sign and
return both originals to by December 31, 2000, if possible. I will
then have both originals signed and executed by the MTA's CEO, and
then I'll return one fully executed back to you for your records.
My address: Jay Fuhrman
LACMTA, 99-23-1
One Gateway Plaza
Los Angeles, CA 90012-2952
I'm also enclosing a copy of the current fundmarks, for your
information.
Please send your quarterly progress reports for FY 2001 to me if you
have not already done so. Upon receiving your progress reports, I will
process your payments as quickly as possible.. You can expect
payment within 30 days.
Additionally, in accordance with Section 2.1 of the MOU, please
forward to my attention any documentation of coordination activities
between your municipality and neighboring jurisdictions.
If you have any further questions please give me a call at
(213) 922-2810.
OCT 3 1 2Gu i
CITY OF SANTA ^`''A
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